Services - 526270-2017

30/12/2017    S250

Italy-Parma: Video/audio/maintenance services and acquisitions for meeting rooms

2017/S 250-526270

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Food Safety Authority (EFSA)
Postal address: Via Carlo Magno 1A
Town: Parma
NUTS code: ITH52 Not specified
Postal code: 43126
Country: Italy
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Video/audio/maintenance services and acquisitions for meeting rooms

Reference number: OC/EFSA/DTS-CORSER/2017/01
II.1.2)Main CPV code
32232000 Video-conferencing equipment
II.1.3)Type of contract
II.1.4)Short description:

The purpose of this open call for tender is to conclude a framework supply contract to provide of a wide range of information technology solutions (Hardware, Software and Services). The tenderers must be able to deliver the complete range of solutions from the main brands in the sector and the future Contractor must provide a unique interface between the manufacturers and EFSA.

II.1.5)Estimated total value
Value excluding VAT: 1 400 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: ITH52 Not specified
II.2.4)Description of the procurement:

Type of contract: Framework Contract (FWC).

Nature of expense: Services and Supplies.

Duration of FWC: 2 years + non-automatic renewal up to 2 times, both times for a period of one more year, for an overall maximum duration of four consecutive years. The current intention of EFSA is to use the contract for only for 2 years.


Information: The financial ceiling available for order forms under the framework contract during an overall maximum period of 4 consecutive years is 1 400 000 EUR. A contingency of 10 % and possible price indexations are already included in this ceiling.

Possible increase.

Of FWC envelope: By virtue of article 134 (1)(e) and article 134 (4) of the Rules of Application of the Financial Regulation, EFSA reserves the option to launch further negotiated procedure, with the contractor chosen as a result of the present call for tender, for new services consisting in the repetition of similar services during the three years following the signature of the original contract. The increase will not go beyond 50 % of the original envelope of 700 000 EUR.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/02/2018
Local time: 14:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/02/2018
Local time: 14:30

EFSA premises,Via Carlo Magno 1/a, 43126 Parma, Italy.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.5)Date of dispatch of this notice: