Check out our COVID-19 dedicated page for tenders related to medical equipment needs.
Spain-Alicante: Event management
Section I: Contracting authority
Section II: Object
The underlying objective of this framework contract is to ensure the highest-quality design of institutional event activities and impeccable organisation and logistic support to guarantee their success.
The contractor shall have the capacity to meet the needs of the EUIPO in terms of event organisation and coordination and to develop and manage a network of partners/subcontractors that perform the complete package of activities of any event. The contractor shall also have at its disposal such resources from the EUIPO, such as travel agency, copying services, cleaning, security, as may be detailed in Annex II Technical Specifications.
Avenida de Europa, 4, 03008 Alicante, Spain
In addition to the provision of operational services, the scope of the contract includes the provision of specific services and support services related to event management.
Operational services are those rendered customarily and are described in detail in the Technical Specifications. They include event management, quality management and control of conference rooms, webinar organisation, management of the EUIPO’s services.
In terms of specific services that may be requested by the EUIPO in certain events, the following are included, without limitation: event design, manufacturing and assembly of exhibition stands, external speaker or moderator services, external catering services, translation and interpretation services, administrative support, stewardess/host services, logistic support (placement and lease of furniture, etc.) at sites located outside the headquarters of the EUIPO (if not included in the event venue lease), provision and handling of audiovisual equipment and voting system, in sites located outside the headquarters of the EUIPO, technical support to the conference rooms in sites located outside the headquarters of the EUIPO (if not included in the equipment lease), cleaning in the sites located outside the Spanish peninsula (if not included in the event venue lease), broadcasting material, event-related activities, uniforms, promotional materials.
Event support services include such activities as may enable to comply with any request or provide any service required by the EUIPO within the scope of comprehensive event management.
They include economic and financial management services, maintenance and assembly services, training services, IT services, technical consultancy services, and other additional services.
A site visit/briefing is planned for 15 January 2018, at 11.00, at Avenida de Europa, 4, 03008 Alicante.
Each tenderer may send up to two representatives. Representatives' names and ID document numbers must be sent to the EUIPO by email (email@example.com) by 12 January.2018.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Avenida de Europa, 4, E-03008 Alicante, Spain
Each tenderer may send up to two representatives. Representatives' names and ID document numbers must be sent to the EUIPO by email to firstname.lastname@example.org by 5 February 2018.
Section VI: Complementary information
The invitation to tender documents will be available for download at the address stated in point I.3. The website will be updated periodically and it is the responsibility of tenderers to check for updates, amendments or answers to questions during the tender period.
Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge.