Services - 528587-2020

04/11/2020    S215

United Kingdom-Croydon: Data conversion services

2020/S 215-528587

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: HM Land Registry
Postal address: Trafalgar House, 1 Bedford Park
Town: Croydon
NUTS code: UKI62 Croydon
Postal code: CR0 2AQ
Country: United Kingdom
Contact person: Keith Robson
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

LLC Industrialisation Panel

Reference number: C0863
II.1.2)Main CPV code
72311100 Data conversion services
II.1.3)Type of contract
II.1.4)Short description:

To procure a panel arrangement with a maximum of 4 suppliers for local land charges migration services.

II.1.5)Estimated total value
Value excluding VAT: 25 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
72312200 Optical character recognition services
72316000 Data analysis services
72313000 Data capture services
72312000 Data entry services
72311100 Data conversion services
72312200 Optical character recognition services
72330000 Content or data standardization and classification services
79999100 Scanning services
II.2.3)Place of performance
NUTS code: UKI62 Croydon
II.2.4)Description of the procurement:

The purpose of the procurement is to provide the local land charges programme with the supply chain that it requires to deliver ‘Industrialisation’ of Local Land Charge (LLC) migration in order to enable completion of the migration of all local authorities onto the HMLR register within a maximum 6 years from FY21/22. The authority intends to award master services agreements to up to four suppliers under a panel arrangement. The LLC delivery model currently indicates that three suppliers will be optimal for meeting the authority’s requirements, but this may be subject to change, for example due to external factors which may alter the programme pace and scale prior to contract award, the stated capacity of suppliers to deliver to the programme, and overall affordability and value for money. This panel will be operated under a workshare allocation (Order) process which will incentivise pace and quality of delivery whilst giving due weight to cost. The intention of appointing multiple suppliers is to provide both resilience and the potential for scaling up the service delivery capacity. Please note that the value provided in Section II.1.5) is only an estimate. This procurement offering does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this contract. All communications should be via HM Land Registry's tender portal and register for project C0863. The deadline for submitting tenders is 12.00 on Wednesday 2 December 2020.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 25 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Up to 3 12-month extension periods.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/12/2020
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/12/2020
Local time: 12:00

Online via HMLR Tendering Portal.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: HM Land Registry
Postal address: Trafalgar House, 1 Bedford Park
Town: Croydon
Postal code: CR0 2AQ
Country: United Kingdom
E-mail: _Procurement&
Internet address:
VI.5)Date of dispatch of this notice: