Services - 529225-2018

01/12/2018    S232

Luxembourg-Luxembourg: EIB - Central Document Scanning Services and Equipment for the EIB Group

2018/S 232-529225

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Investment Bank
Postal address: 98–100, boulevard Konrad Adenauer
Town: Luxembourg
NUTS code: LU000 Luxembourg
Postal code: 2950
Country: Luxembourg
E-mail: cs-procurement@eib.org
Internet address(es):
Main address: http://www.eib.org
Address of the buyer profile: http://www.eib.org/en/about/procurement/calls/op-1519.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4245
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Central Document Scanning Services and Equipment for the EIB Group

Reference number: CFT-1519
II.1.2)Main CPV code
79999100 Scanning services
II.1.3)Type of contract
Services
II.1.4)Short description:

The EIB issues this call for tenders with the intention to award a Service Contract for the provision of Central Document Scanning Services and Equipment for the EIB Group. The Service Provider will provide human resources and leased equipment to the EIB Group for the duration of the Service Contract.

II.1.5)Estimated total value
Value excluding VAT: 2 775 664.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
30124500 Scanner accessories
30124520 Scanner document feeders
30216110 Scanners for computer use
72000000 IT services: consulting, software development, Internet and support
48318000 Scanner software package
II.2.3)Place of performance
NUTS code: LU000 Luxembourg
Main site or place of performance:

EIB Group premises in Luxembourg

II.2.4)Description of the procurement:

The EIB issues this call for tenders with the intention to award a Service Contract for the provision of Central Document Scanning Services and Equipment for the EIB Group. The Service Provider will provide human resources and leased equipment to the EIB Group for the duration of the Service Contract, as follows:

Human resources:

— 1 IT Expert and External Staff Team Leader,

— 1 IT Expert,

— 2 Scanning Centre Assistant Manager and Quality Management Operator,

— 3 Scanning Centre Operator.

For each of the above resources, the Service Provider will also provide a back-up (see more details in the Technical tender Specifications).

Leased equipment:

— 1 Book Scanner,

— 2 Flatbed Scanner,

— 9 Mid-Volume Production Scanner,

— 1 Large Format Scanner,

— 1 Capture Software.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 775 664.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 112-254083
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/02/2019
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/02/2019
Local time: 11:00
Information about authorised persons and opening procedure:

Upon request, the written record of the opening of the tenders will be provided to economic operators who submitted a tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.

VI.5)Date of dispatch of this notice:
26/11/2018