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Belgium-Brussels: Service Contract for Supporting Better Implementation of the Zoos Directive
Section I: Contracting authority
Section II: Object
Service Contract for Supporting Better Implementation of the Zoos Directive
The results of the Zoos Directive’s evaluation, finalised in October 2018, concluded that the Directive is fit for purpose but fully achieving its objectives will depend on improvement in its implementation. As a follow-up to the evaluation, the Commission intends to set up mechanisms to support stakeholders in better implementation and enforcement of the Zoos Directive and to enhance cooperation and networking between all actors involved. The final aim is to help the Member States and the zoo sector to strengthen the role of zoos in the conservation of biodiversity. Consequently, this contract is to provide technical, scientific and administrative support to organise forums for exchange of knowledge and best practice on different topics, trainings and the use of peer-to-peer mechanisms for different stakeholders involved in the implementation of the Zoos Directive, with a focus on Member States' authorities and their inspectorates as well as zoo operators and associations.
Open call for tender: Single service contract of 36-months duration, non-renewable
The contractor is expected to organize 3 1-day stakeholder meetings fostering the exchange of knowledge and best practices. The contractor is also expected to develop, carry out and evaluate training courses in four different EU geographical regions, covering different aspects of the Zoos Directive’s implementation. Further to this, the contractor is required to support the use of peer-to-peer mechanisms.
Task 1: 3 stakeholder meetings:
The task involves the preparation, organization and follow-up of one stakeholder meeting per year, including all logistical aspects, background documents, presentations, co-chairing the meeting, minutes taking, preparation of meeting reports and information package for participants. Meetings will be one-day events with 30-50 participants and be held in English. The tenderer is required to consult stakeholders before each meeting on most relevant topics in need of information exchange and knowledge requirements to be taken into account. Where there is a previous meeting, the consultant will also evaluate the achievement of priority follow-up actions agreed in the last meeting. The contractor will cover the costs for all logistical aspects including meeting venue, catering, technical equipment, registration, badges, etc. The tenderer is also expected to pay travel and accommodation (pre-booked and paid rooms can be foreseen or a lump sum per night) for up to 10 participants per meeting. After the meeting the consultant shall assist stakeholders with the implementation of priority action plans agreed by stakeholders in the meeting.
Task 2: Training
The contractor is required to prepare and organize training in four different EU geographical regions. The tenderer will have to set-up the training content, taking into account the results of the Zoos Directve’s evaluation and develop a suitable course structure and material.
Trainings will be given in English, except except the regional approach requires a different language. The tenderer will organise these trainings for 20-30 participants each, provide a suitable training venue and at least 2 independent tutors with relevant, strong experience in the respective field. The tendere shall cover travel and accommodation (pre-booked and paid rooms can be foreseen or a lump sum per night) costs (for up to 10 participants per training.
In parallel with onsite trainings, the contractor should also explore and make suggestions to establish online trainings with the same content for future use. After the last training, the tenderer is expected to perform an impact assessment of the trainings’ effectiveness and deliver a report on this.
Task 3: Supporting the use of peer-to-peer mechanisms
The contractor is expected to explore existing peer-to-peer mechanisms, promote them and support Member State’s competent authorities in making use of these programmes.
The tenderer is required to actively promote peer-to-peer learning programmes and match peer-to-peer pairs. The contractor shall facilitate the contacts, communication and coordination between possible peer-to-peer pairs and support them in filing an application to existing peer-to-peer mechanisms like the Taiex-Eir Peer 2 Peer programme. The consultant is not expected to cover travel and accommodation costs for any of the identified peer-to-peer programmes.
Please note this was previously published in the PIN OJ 2018/S 056-123139 on 21.3.2018 with the title "Support for the follow-up to the Zoos Directive's REFIT, subject to the outcome of the evaluation" with an amount of 400 000 EUR.
Section III: Legal, economic, financial and technical information
Please refer to Procurement Documents (see point 1.1 and 1.7 of tender specifications).
Section IV: Procedure
Avenue de Beaulieu 5, B — 1160 Brussels, Salle D
A maximum of 2 representatives per tender may attend the opening (no expenses paid).
For organisational and security reasons, the tenderer must provide the full name and ID or passport number of the representatives at least 3 working days in advance to: firstname.lastname@example.org.
Failing that, the Contracting Authority reserves the right to refuse access to its premises.
Section VI: Complementary information
In line with Article 11.1(e) of the Annex to Regulation (EU, Euratom) No 2018/1046 of 18 July 2018 on the financial rules applicable to the general budget of the Union, for new services or works consisting in the repetition of similar services or works entrusted to the economic operator to which the same Contracting Authority awarded an original contract, provided that these services or works are in conformity with a basic project for which the original contract was awarded after publication of a contract notice, subject to the conditions set out in point 11.4.
Procurement documents will be available for download at the address indicated under Heading I.3. The website will be updated regularly and it is the tenderers' responsibility to check for updates and modifications during the tendering period.
Precise information on deadline(s) for review procedures:
You may submit any observations concerning the award procedure to the Contracting Authority indicated under Heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http:// www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time-limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.