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Services - 534674-2021

21/10/2021    S205

Greece-Thessaloniki: Provision of Event Management Services by a Professional Conference Organiser (PCO)

2021/S 205-534674

Contract award notice

Results of the procurement procedure


Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Centre for the Development of Vocational Training (Cedefop)
Postal address: Service Post 123 Europe Street Pylaia
Town: Thessaloniki
NUTS code: EL522 Θεσσαλονίκη / Thessaloniki
Postal code: 570 01
Country: Greece
Telephone: +30 2310490287
Fax: +30 2310490028
Internet address(es):
Main address:
Address of the buyer profile:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Provision of Event Management Services by a Professional Conference Organiser (PCO)

Reference number: AO/DCM/CF-KAT/PCO_Services/003/21
II.1.2)Main CPV code
79950000 Exhibition, fair and congress organisation services
II.1.3)Type of contract
II.1.4)Short description:

The purpose of this contract is to acquire the services of a professional conference organiser to support Cedefop in the organisation of its events (conferences, seminars, workshops, other events). Services will need to cover physical, virtual and hybrid events.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 600 000.00 EUR
II.2.2)Additional CPV code(s)
32417000 Multimedia networks
79951000 Seminar organisation services
79952000 Event services
79952100 Cultural event organisation services
II.2.3)Place of performance
NUTS code: EL Ελλάδα  / Elláda
Main site or place of performance:

Contractor’s premises, Cedefop’s premises, Brussels or EU presidency countries.

II.2.4)Description of the procurement:

The services required for the different event formats (physical, virtual and hybrid) are the following:

1. provision of virtual event web platform and associated services;

2. technology support services for hybrid and physical events;

3. rental of technical equipment and support services;

4. participant management;

5. dedicated event webpage;

6. secure electronic voting;

7. on-site support (conference assistants);

8. accommodation;

9. catering services;

10. social and cultural programme;

11. event facilitators;

12. photographic and related services;

13. transfer and ground transportation;

14. venue;

15. other services needed

II.2.5)Award criteria
Quality criterion - Name: Quality of contract management / Weighting: 35
Quality criterion - Name: Quality of proposed scenarios / Weighting: 45
Quality criterion - Name: Organisation and management of human resources / Weighting: 20
Price - Weighting: 60/40
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2021/S 069-174117
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: No 2021-FWC4/AO/DCM/CF-KAT/PCO_Services/003/21

Provision of Event Management Services by a Professional Conference Organiser (PCO)

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Propager-Eurojeune
Postal address: 70 boulevard de Reuilly
Town: Paris
NUTS code: FR101 Paris
Postal code: 75012
Country: France
Internet address:
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 600 000.00 EUR
Total value of the contract/lot: 600 000.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within two months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court
Town: Luxembourg
Country: Luxembourg
VI.5)Date of dispatch of this notice: