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United Kingdom-Glenrothes: Public road transport services
Section I: Contracting authority
Section II: Object
Dynamic Purchasing System (DPS) for Local, School and Ad-hoc Bus and Coach Services Operated by PSVs
Fife Council are seeking to invite passenger vehicle operators to participate in a dynamic purchasing system (DPS) which will be used to procure transport related ‘service contracts’ operated by Public Service Vehicles (PSV) including but not limited to subsidised local bus services, home to school transport, and ad-hoc hires for occasions such as, but not limited to, school trips. It is anticipated that the DPS will run for a period of 10 years and that mini-competitions will be run under it.
Organisations applying for this DPS should note that in some circumstances there will not be a minimum of 10 days given to respond to mini-competitions for ad-hoc hires.
Services will be provided mainly in Fife but some contracts may extend into other Council areas, this is particularly likely to be the case for ad-hoc one off requirements.
Fife Council is inviting operators of passenger vehicles (PSV licence holders) to participate in a dynamic purchasing system (DPS) which will be used to procure transport related ‘service contracts’, mainly for local bus services, home to school services, and one off hires for-occasions such as, but not limited to, school trips.
Operators may join the DPS at any point during its lifetime validity if they satisfy the selection criteria and none of the grounds for exclusion apply that are set out in the European Single Procurement Document (ESPD).
Under the DPS, contracts awarded will be subject to a tendering process (i.e. mini-competition) with all operators who have been admitted to the DPS being invited to tender. It will not always be possible to give 10 days to respond to mini-competitions, particularly for ad-hoc hires.
Applications to join the DPS will be processed via PCS-Tender, or any future equivalent system introduced by the Scottish Government, as and when they are received.
It is anticipated that contracts awarded to local and home to school bus services will be for 4 years and that a price to quality ratio of 90 % price and 10 % quality may apply, but this may vary. Quality questions may potentially include areas such as,but not limited to, workforce matters, community benefits, contingency planning, communication. All weightings and criteria will be given in procurement documents. Information in this advert is indicative only.
It is anticipated that contracts awarded for ad-hoc services will be for one off requirements and price will be the key factor.
After the end date of the DPS no futher contracts can be awarded under it, however, contracts awarded before the end date may run beyond that date.
Any future DPS/framework/contracts for services covered by this DPS will be advertised prior to the end date of the DPS.
There is no maximum number of participants in a DPS.
Variants and options which meet the minimum requirement(s) in a contract specification may be considered, if requested by Fife Council, and submitted in addition to a compliant bid. They should not be offered unless allowed for in the tender documents for the individual mini-competitions.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Variants may only be considered in certain circumstances. They should not be offered unless allowed for in the tender documents for the individual mini-competitions.
Section III: Legal, economic, financial and technical information
Tenderers are required to have a PSV operator's licence number.
4B.4 — the current ratio will be applied. Operators are to provide their current assets and current liabilities in relation to their accounts for the last 2 years and to divide the current assets by the current liabilities figure. If 2 years of accounts are not available an explanation should be given.
4B.5.1 and 2 — it is a requirement that the operator holds, or can commit to obtain prior to the commencement of any contract, the minimum levels of insurance stated below.
4B.4 operators are expected to achieve a ratio of 1 or more. Where an operator does not meet this requirement further details should be provided to confirm why and the Council may undertake additional financial checks using a tool such as Creditsafe and a qualitative judgement shall be made as to the financial capacity of the operator. Fife Council may require a parent company guarantee, a performance bond, a bank guarantee, and/or and advance payment bond.
In cases where Fife Council may deem the tenderer does not have the financial capacity to deliver all the services for which it may be the highest ranked bidder, Fife Council reserve the right to limit the number of contracts it may award to the bidder. See Invitation to Tender for further information.
4B.5.1 and 2
employer's (compulsory) liability insurance = 10 000 000 GBP
public liability = 5 000 000 GBP.
Holders of a UK Public service vehicle operator's licence — standard international (SI), standard national (SN), restricted (R) or special restricted (SR) or equivalent outwith the UK.
See conditions of contract.
Section IV: Procedure
Section VI: Complementary information
It is anticipated any further notice would be published approximately 6 months in advance of the DPS end date.
Note that the date given at IV.2.3) is only stated because PCS requires a date after the expiration of this notice 10 years hence. Mini-competitions will be run under the DPS throughout its lifetime, commencing in November 2019.
The buyer is using PCS-Tender to conduct this PQQ exercise. The project code is 13732. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Sub-contracting is only permissible in the circumstances set out in the conditions of contract.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Tenderers may be required to commit to providing a certain number of ‘Community Benefits Points’ dependent on the value of contracts they are awarded. Information about community benefits will be included in invitations to tender where relevant.