Services - 539395-2018

07/12/2018    S236    - - Services - Contract notice - Restricted procedure 

United Kingdom-Aberdeen: Landscaping work

2018/S 236-539395

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Grampian Housing Association Ltd
Huntly House, 74 Huntly Street
Aberdeen
AB10 1TD
United Kingdom
Contact person: Philip Nicol
Telephone: +44 1224202900
E-mail: philip.nicol@grampianhousing.co.uk
Fax: +44 1224645526
NUTS code: UKM5

Internet address(es):

Main address: http://www.grampianhousing.co.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14462

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.publiccontractsscotland.gov.uk/
I.4)Type of the contracting authority
Other type: Housing Association
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Grampian Housing Association Ltd. Open Space Maintenance Term Contract 2019 — 2022

Reference number: 201812
II.1.2)Main CPV code
45112700
II.1.3)Type of contract
Services
II.1.4)Short description:

The principle objective of this tender is to appoint a Contractor/2 Contractors to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the following independent areas:

— Aberdeen City, and

— Aberdeenshire North

II.1.5)Estimated total value
Value excluding VAT: 241 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Open Space Maintenance Term Contract 2019 — 2022 — Aberdeenshire North

Lot No: 2
II.2.2)Additional CPV code(s)
45112700
II.2.3)Place of performance
NUTS code: UKM50
Main site or place of performance:

Aberdeenshire North — Refer to map attached to this Contract Notice for area boundary.

II.2.4)Description of the procurement:

The principle objective of this tender is to appoint a Contractor/2 Contractors to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the following independent areas:

— Aberdeen City, and

— Aberdeenshire North.

As detailed in Section II.1.6) Information about lots, bidders may submit tenders for both lots if they do so wish.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Cost / Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 63 200.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The process we will apply will be:

Stage 1 — Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot bidders must:

— Bidder's must pass the minimum standards sections of the ESPD (Scotland). Statements including the specific requirements for these questions can be found within Section III.1.1, III.1.2 and III.1.3 of the Contract Notice,

— Complete the scored ESPD Section 4C Technical and Professional ability. Statements for these scored questions can be found in Section III.1.3) of this Notice and are the same for all lots unless otherwise indicated. Section 4C will be scored as per the scoring methodology detailed below.

Part III. and Section B&D of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

25 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

50 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

75 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

100 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

— the responses to the questions of Section III.1.3) of the Contract Notice will be weighted the following way: Please see ESPD (Scotland)

Question 4C.1.2: 25 %, 4C.7: 15 %, 4C.8.1: 25 %, 4C.8.2: 15 %, 4C.9: 20 % and 4C.10: 0 %.

— we will take the five highest scoring bidders through and they will be invited to submit a tender.

Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

We will evaluate shortlisted tenderers' ITT submissions via a Quality/Cost evaluation. The quality and commercial scores will be combined to provide each supplier with an overall score.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Open Space Maintenance Term Contract 2019 — 2022 — Aberdeen City

Lot No: 1
II.2.2)Additional CPV code(s)
45112700
II.2.3)Place of performance
NUTS code: UKM50
Main site or place of performance:

Aberdeen City — Refer to map attached to this Contract Notice for area boundary

II.2.4)Description of the procurement:

The principle objective of this tender is to appoint a Contractor/2 Contractors to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the following independent areas:

— Aberdeen City, and

— Aberdeenshire North.

As detailed in Section II.1.6) Information about lots, bidders may submit tenders for both lots if they do so wish.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Cost / Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 177 800.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The process we will apply will be:

Stage 1 — Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot bidders must:

— bidder's must pass the minimum standards sections of the ESPD (Scotland). Statements including the specific requirements for these questions can be found within Section III.1.1), III.1.2) and III.1.3) of the Contract Notice,

— complete the scored ESPD Section 4C Technical and Professional ability. Statements for these scored questions can be found in Section III.1.3) of this Notice and are the same for all lots unless otherwise indicated. Section 4C will be scored as per the scoring methodology detailed below.

Part III. and Section B&D of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

25 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

50 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

75 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

100 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

— the responses to the questions of Section III.1.3) of the Contract Notice will be weighted the following way: Please see ESPD (Scotland)

Question 4C.1.2: 25 %, 4C.7: 15 %, 4C.8.1: 25 %, 4C.8.2: 15 %, 4C.9: 20 % and 4C.10: 0 %.

— we will take the five highest scoring bidders through and they will be invited to submit a tender.

Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

We will evaluate shortlisted tenderers' ITT submissions via a Quality/Cost evaluation. The quality and commercial scores will be combined to provide each supplier with an overall score.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

III.1.1 of the notice is not applicable to this procurement exercise.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B.1.1, 4B.3, 4B.5.1, 4B.5.2 and 4B.5.3 of the ESPD (Scotland):

4B.1.1: Bidders will be required to have a minimum “general” yearly turnover of 240 000 GBP for the last 3 (Three) years.

4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B.5.1: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = minimum cover of 5 000 000 GBP

Public Liability Insurance = minimum cover of 10 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

4C.1.2: Bidders will be required to provide examples that demonstrate that they, the Bidder and not specific individuals/employees, have the relevant experience to deliver the services as described in part II.2.4 of each lot of the Contract Notice.

4C.7: Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

COSHH Regulations — The Contractor’s attention is drawn to the current Control of Substances Hazardous to Health (COSHH) Regulations that lay down essential requirements which must be adhered to. The Contractor must at all times comply with any Codes of Practice issued under the authority of these regulations; failure to do so may result in the imposition of penalties under the Health and Safety at Work Act 1974.;

Control of Pesticides Regulations — Current Edition — The Contractor’s attention is drawn to the control of pesticides regulations and any subsequent amendment or additional requirements. In particular the Contractor must adhere at all times to guidelines for the use of chemicals and must use only approved chemicals. Prior approval of the senior property and estate management officer must be sought before any particular chemical is used and must be provided with copies of all relevant data sheets, COSHH and risk assessment documents prior to use; and

Environmental Protection Act 1990 — The Contractor’s attention is drawn to the Environmental Protection Act 1990 and is reminded of their obligation under this Act and under any codes of conduct or directives issued under Authority of the Act.

Bidders are required to provide documented evidence to substantiate their answer.

4C.8.1: Bidders will be required to confirm their average annual manpower for the last three years specifically in relation to delivery of the services as described in Part II.2.4 of each lot of the Contract Notice.

4C.8.2: Bidders will be required to confirm their and the number of managerial staff for the last three years specifically in relation to delivery of the services as described in Part II.2.4 of each lot of the Contract Notice.

4C.9: Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Contract Notice. A list of all relevant tools, plant or technical equipment that they currently have or have access too must be provided as part of this answer, not just a “yes” or “no”.

4C.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.???

For description of selection criteria associated with Section D of Part IV of the ESPD (Scotland) (Quality Assurance Schemes and Environmental Management Standards), please refer to word file attached to this Contract Notice named “4D.1 — quality assurance schemes and environmental management standards — selection criteria”.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Not applicable

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 21/01/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The award criteria questions and weightings will be published in the ITT.

Award criteria scoring will be the following:

0 — Unacceptable: Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

25 — Poor: Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

50 — Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

75 — Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

100 — Excellent: Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=566004

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:566004)

VI.4)Procedures for review
VI.4.1)Review body
Grampian Housing Association Ltd
Huntly House, 74 Huntly Street
Aberdeen
AB10 1TD
United Kingdom
Telephone: +44 1224202900
Fax: +44 1224645526

Internet address: http://www.grampianhousing.co.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/12/2018