Supplies - 541112-2019

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Submission deadline has been amended by:  91249-2020
15/11/2019    S221

Belgium-Brussels: IPA - Supply of the Equipment for VET schools

2019/S 221-541112

Location: Republic of Serbia

Supply Contract Notice

Please note that the awarding of the contract is subject to the condition of:
— prior conclusion of the financing agreement
Which does not modify the elements of the procurement procedure (this will be the case, for instance, if the budget initially foreseen is different or if the timeframe, the nature or the condition of the implementation are altered). If the precedent condition is not met, the contracting authority will either abandon the procurement or cancel the award procedure without the candidates or tenderers being entitled to claim any compensation.
1.Publication reference
3.Programme title
IPA 2012
Financing agreement
5.Contracting authority

European Union, represented by the Delegation of the European Union to the Republic of Serbia, on behalf of and for the account of the beneficiary country, Republic of SERBIA, Brussels, BELGIUM

Contract specifications

6.Description of the contract
Supply of specialised equipment (agricultural mechanisation, veterinary and laboratory equipment) for agricultural VET schools in Serbia.
7.Number and titles of lots
One lot

Terms of participation

8.Eligibility and rules of origin
Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium – of tenderers) which are effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) No 236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable instrument under which the contract is financed (see also heading 22 of the contract notice). Participation is also open to international organisations. All supplies under this contract must originate in one or more of these countries.
Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries and of goods originating from third countries will apply to candidates or tenderers from the United Kingdom, and to all candidates or tenderers proposing goods originating from the United Kingdom depending on the outcome of negotiations. In case such access is not provided by legal provisions in force candidates or tenderers from the United Kingdom, and candidates or tenderers proposing goods originating from the United Kingdom could be rejected from the procurement procedure.
9.Grounds for exclusion
Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in Section of the practical guide.
Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.
10.Number of tenders
Tenders for parts of a lot will not be considered. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.
Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot.
11.Tender guarantee
Tenderers must provide a tender guarantee of 66 000,00 EUR when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.
12.Performance guarantee
The successful tenderer will be asked to provide a performance guarantee of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
13.Information meeting and/or site visit
No information meeting is planned.
14.Tender validity
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see para 8.2 of the instructions to tenderers).
15.Period of implementation of tasks
The implementation period shall be 180 calendar days from the issuance of commencement order to the date to the provisional acceptance.

Selection and award criteria

16.Selection criteria
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors:
1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 financial years for which accounts have been closed.
(a) the average annual turnover of the tenderer over the last 3 years must exceed the value of the tenderer’s financial offer.
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years preceding the submission deadline.
(a) the tenderer should provide evidence for his own current Quality Management System Certificate according to ISO 9001 or national equivalent;
(b) at least 5 permanent staff of the tenderer currently works in the field related to this contract.
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years preceding the submission deadline.
(a) the tenderer has delivered supplies in the course of the past 3 years up to the deadline for submission of tenders under at least one project (where the Tenderer's proportion was greater than 50 % of the financial offer) in the field related to this contract (including agricultural mechanisation).
The tenderer shall supply copies of the certificates of provisional or final acceptance issued by the client/employer/contracting authority of the projects concerned and/or a written letter of satisfaction from the client/employer/contracting authority evidencing the essential elements required by the technical capacity criterion (3).(a) above.
This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator relying on them and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be provided when requested by the contracting authority.
With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.
With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
17.Award criteria


18.How to obtain the tender dossier

The tender dossier is available from the following Internet address: The tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing to Delegation of the European Union to the Republic of Serbia
Finance and Contracts Section
Vladimira Popovica 40/V (GTC avenue 19), 11070 Belgrade, Serbia
Fax +381 11 3083 201

(mentioning the publication reference shown in item 1) at the latest 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers' questions at the latest 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the website of DG International Cooperation and Development at

19.Deadline for submission of tenders
The tenderer's attention is drawn to the fact that there are 2 different systems for sending tenders: one is by post or private mail service, the other is by hand delivery.
In the first case, the tender must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip(1), but in the second case it is the acknowledgment of receipt given at the time of the delivery of the tender which will serve as proof.
By: 20.1.2020 by 14.00 hours CET
At the address:
Delegation of the European Union to Serbia, Vladimira Popovica 40/V, GTC avenue 19a, 11070 Belgrade, Serbia
Fax +381 11 3083201
Any tender submitted to the contracting authority after this deadline will not be considered.
The contracting authority may, for reasons of administrative efficiency, reject any tender submitted on time to the postal service but received, for any reason beyond the contracting authority's control, after the effective date of approval of the evaluation report, if accepting tenders that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.
How tenders may be submitted.
Tenders must be submitted in English exclusively to the contracting authority in a sealed envelope:
— either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:
Delegation of the European Union to the Republic of Serbia
Finance and Contracts Section
Vladimira Popovica 40/V (GTC Avenue 19)
11070 Belgrade, Serbia
Fax +381 11 3083 201
— or hand delivered by the participant in person or by an agent directly to the premises of the contracting authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:
Delegation of the European Union to the Republic of Serbia
Finance and Contracts Section
GTC 19 Avenue Building, Vladimira Popovica 40/V, 11070 Belgrade, Serbia
Opening hours: 9.30-16.00
The contract title and the Publication reference (see item 1 above) must be clearly marked on the envelope containing the tender and must always be mentioned in all subsequent correspondence with the contracting authority.
Tenders submitted by any other means will not be considered.
By submitting a tender candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the tender.
(1) It is recommended to use registered mail in case the postmark would not be readable.
20.Tender opening session
27.1.2020 at 12.00 hours CET
Delegation of the European Union to the Republic of Serbia
Finance and Contracts Section, GTC 19 avenue Building, Vladimira Popovica 40/V, 11070 Belgrade, Serbia.
In the case that at the date of the opening session some tenders have not been delivered to the contracting authority but their representatives can show evidence that they have been sent on time, the contracting authority will allow them to participate in the first opening session and inform all representatives of the tenderers that a second opening session will be organised.
21.Language of the procedure
All written communications for this tender procedure and contract must be in English.
22.Legal basis(2)
Council Regulation (EC) No 1085/2006 of 17.7.2006 establishing an Instrument for Pre-Accession Assistance (IPA).
(2) Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).
23.Additional information
— financial data to be provided by the tenderer in the standard tender form must be expressed in EUR,
— opening hours of the contracting authority: 9:30-16:00 CET,

— tenders are encouraged to inform the contracting authority of the offer submission date and/or their intention to attend the public opening by sending an email to at least 48 hours before the public opening.