Works - 543039-2018

11/12/2018    S238    - - Works - Voluntary ex ante transparency notice - Negotiated procedure without a call for competition 

Denmark-Aarhus: Medical equipments

2018/S 238-543039

Voluntary ex ante transparency notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Central Denmark Region
Indkøb & Medicoteknik, Nørrebrogade 44, bygning 2a, s.sal
Telephone: +45 78414500
NUTS code: DK04

Internet address(es):

Main address:

I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Contract concerning a fully shielded X-ray apparatus to be used for radiobiological experiments with irradiation of cells and small animals

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The equipment is a fully shielded X-ray apparatus to be used for radiobiological experiments with irradiation of cells and small animals.

The system should fulfil the following specifications:

Contain a X-ray tube of at least 300 kV able to deliver a vertical and horizontal X-ray beam with a dose-rate of 5and 3 Gy/min respectively in a water phantom at 3 and 6 cm depth, respectively. The dose-homogeneity should be less than 2 % for a 10 X 10 cm field, and less than 10 % for 20x20 cm field size.

The system should be water cooled.

The system must be fully shielded in a lead cabinet, not larger than it can be placed (including power generator and cooling system) and operated in the designated room (230 x 180 cm).

The system should be delivered and installed by ultimo March 2019.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 303 400.00 EUR
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: DK04
II.2.4)Description of the procurement:

It is a Contract concerning X-ray radiator and cabinet for experimental radiotherapy to be used in experimental clinical trials with irradiation of cells and small animals.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

There is a standstill period of 10 days from the day following the publication of this notice. Contract will not be concluded until the standstill period has expired.

Section IV: Procedure

IV.1.1)Type of procedure
Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons

It is a very specialized equipment that is used solely for research and experimental use on cells and animals such as rats and mice.

The contracting authority has examined the market. The examination has shown that only one company will be able to provide this type of equipment with the technical specifications necessary to meet the needs of the contracting authority as it is equipment that has to be customized for this purpose.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

Contract No: 1

Contract concerning X-ray radiator and cabinet for experimental radiotherapy

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
YXLON International GmbH
Essener Bogen 15
NUTS code: DE
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 303 400.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Klagenævnet for Udbud
Toldboden 2

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Complaint must be filed within 30 calendar days from the day after the contracting entity published a notice inOfficial Journal of the European Union that the contract has been concluded.

For more information:

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: