Services - 543875-2018

11/12/2018    S238    - - Services - Contract notice - Open procedure 

United Kingdom-London: Radio, television, communication, telecommunication and related equipment

2018/S 238-543875

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Home Office — Emergency Services Mobile Communications Programme (ESMCP)
2 Marsham Street
United Kingdom
Contact person: Commercial Team
NUTS code: UK

Internet address(es):

Main address:

Address of the buyer profile:

I.1)Name and addresses
The Welsh Ministers acting through the Welsh Government
Cathays Park
CF10 3NQ
United Kingdom
NUTS code: UK

Internet address(es):

Main address:

I.1)Name and addresses
Secretary of State for Health and Social Care, Department of Health and Social Care
Richmond House, 79 Whitehall
United Kingdom
NUTS code: UK

Internet address(es):

Main address:

I.1)Name and addresses
The Scottish Ministers acting through the Scottish Government, Safer Communities Directorate
Area 1R, St Andrews House, Regent Road
United Kingdom
NUTS code: UK

Internet address(es):

Main address:

I.2)Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:


The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement

Provision of Aircraft Communication System Devices for ESN

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

ESMCP is delivering the Emergency Services Network (ESN), a secure, 4G critical voice and data communications service using an enhanced commercial LTE network configured to give priority access for the 3 emergency services (3ES).

This ACS Procurement forms part of the ESMCP and is responsible for delivering the services and associated equipment to deliver the devices for the air-to-ground capability, approved for use on the ESN. There is potential to include satellite technology in the future to complement this capability.

This procurement is to establish a Framework Agreement that the Authority and nominated ESN User Organisations (UOs) can use to procure the required goods and services for use on the ESN. The Framework Agreement will comprise of a single supplier for 10 years with the option to extend for up to an additional 5 years.

II.1.5)Estimated total value
Value excluding VAT: 100 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

The ACS Procurement will provide the goods and services for the air-to-ground device. Full details are contained within the ITT and schedules. There is a commitment to provide 66 devices with potential to increase this to 103 devices.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 100 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Potential for renewals of up to a total of a further 60 months after the initial 120 month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Hold relevant EASA approvals for the design, manufacture, service, support and repair of avionic devices including EASA Part 21 G (POA), EASA Part 21 J/O (A-DOA) for design and production of ETSO items and EASA Part 145 (MOA) for the service, support, repair and maintenance of the required avionic system.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Due to the expected timescale, and the long lifecycle of Aircraft and their components, any framework of 4 years or shorter is not considered to be of interest or financially viable for potential suppliers. As a result it is considered that offering an agreement of 4 years or shorter would limit the competition significantly.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 174-394619
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 27/09/2019
IV.2.7)Conditions for opening of tenders
Date: 01/03/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

10-15 years.

VI.2)Information about electronic workflows
VI.3)Additional information:

Economic operators shall note the following:

The procurement has been launched subject to final governance approval.

Expressions of Interest to participate in this procurement should be made by e-mailing

Following receipt of an Expression of Interest, the Authority will send the Contract Letting Participation Agreement (CLPA); Ethical Walls Agreement (EWA) and Security Aspects Letter (SAL) to the supplier to complete and return to the same e-mail address.

Once the CLPA, EWA and SAL have been returned and verified by the Authority, the supplier will be provided with access to the “ITT for Provision of Aircraft Communication System Devices for ESN” on the Bravo e-Sourcing Portal. If the primary contact and/or organisation is not yet registered on the eSourcing Suite, this can be done on-line at and following guidance with regard to accessing the Bravo system.

Bravo Registration: Registering for the Bravo system is only required once.

Economic operators will then be able to browse to the eSourcing portal and complete the following:

(a) click the “click here to register” link;

(b) accept the terms and conditions and click “continue”;

(c) enter your business and user details;

(d) note the username you use and click “save“ when complete;

(e) you will then receive an e-mail with your unique password.

Access to the ITT documentation:

(a) login to the eSourcing portal with your unique username and password;

(b) click on the “ITT open to all suppliers“ link;

(c) click on the relevant titled item;

(d) click the “express interest“ button in the “actions“ box on the left hand side of the page. This is a secure area for projects only;

(e) the ITT documents will be provided in Bravo, which, as detailed above is only accessible if the CLPA, EWA and SAL have been completed, returned and verified.

Responding to the ITT:

(a) economic operators will then be able to use the messages functions to communicate with ESMCP and seek any clarifications that may be required;

(b) please note the deadline for completion of the ITT, this is a precise time and the eSourcing portal will reject the economic operators submission if it is submitted after this time.

For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (0800 to 1800) GMT on:

(a) email or

(b) telephone +44 800 368 4850.

VI.4)Procedures for review
VI.4.1)Review body
The Secretary of State for the Home Department
2 Marsham Street
United Kingdom
VI.4.2)Body responsible for mediation procedures
The Secretary of State for the Home Department
2 Marsham Street
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
The Secretary of State for the Home Department
2 Marsham Street
United Kingdom
VI.5)Date of dispatch of this notice: