TfL will be conducting this procurement using the competitive procedure with Negotiation as allowed for under the Public Contracts Regulations 2015.
Tenderers should note that there is a business estimate affordability figure described in Section 4.3 of the supplier prospectus. These figures have been included to show the planned budgeted costs for the implementation of the chosen supplier solution (i.e. transition services, early support and licence costs) and the budgeted costs for on-going support. The purpose of their inclusion is to ascertain whether the affordability is realistic and TfL welcome feedback from the supply market.
Further clarification on the procurement will be given at the planned TfL supplier event on 18th December. The event is planned for the afternoon of the 18th December. Further details will be provided via the e-tendering portal. Suppliers should register their interest for the day via the portal, indicating who will be attending from their company. In order to manage numbers three named individuals per supplier can attend the event. Please ensure you bring photo ID (driving licence; passport) to allow entry to TfL premises. The location will be in a TfL building in London, the details of which will be sent in due course.
In addition bidders should note that the total estimated value of the contract, if extension options are exercised (up to 10 additional years) and other parts of TfL are later brought within the contract, could reach up to 186 000 000 GBP.
This opportunity is on the pro-contract portal which can be found at:
1) https://procontract.due-north.com/Opportunities/Index look for transport for London;
2) Your organisation will need to register if your company has not yet done so;
3) a)Transport for London (TfL) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services. The scope of the proposed services may encompass activities within the scope of both Directive 2014/24/EU and Directive 2014/25//EU (Services to be provided in relation to activities will not be subject to a separate notice, the services may be provided to TfL and/or its subsidiaries);
b) further information on TfL may be found at www.tfl.gov.uk and https://www.tfl.gov.uk/corporate/publications-and-reports/procurement-information;
c) contract(s) may be awarded to the successful contractor by any part of TfL and/or any of its subsidiaries;
d) the awarding authority reserves the right withdraw from the procurement process and/or not to award any contract as a result of the competition called tot by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process;
e) all discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in GBP and all payments under the contract will be made in sterling;
f) clarification meetings and, if exercised, negotiations under the CPN process, will be conducted in TfL premises in London.