Services - 547341-2019

19/11/2019    S223    Services - Contract notice - Restricted procedure 

United Kingdom-London: Architectural, construction, engineering and inspection services

2019/S 223-547341

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Greater London Authority (GLA)
Postal address: City Hall, The Queen's Walk
Town: London
NUTS code: UK
Postal code: SE1 2AA
Country: United Kingdom
Contact person: Miss Nicole Hackshaw

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

GLA 81353 — Programme Delivery Unit for the Retrofit Accelerator — Workplaces

Reference number: DN428966
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

This procurement process is being conducted under the Restricted Procedure pursuant to Regulation 28 of the Public Contracts Regulations as amended (‘PCR 2015’). The procurement process for the GLA 81353 — Programme Delivery Unit for the Retrofit Accelerator — workplaces is being managed by Transport for London (TfL) on behalf of the Greater London Authority (GLA) the ‘Contracting Authority’ and the services will be jointly funded by the GLA and the European Regional Development Fund (ERDF).

The Contracting Authority is looking to appoint a Service provider to be the Programme Delivery Unit (PDU) of the Retrofit Accelerator — workplaces programme, currently known as RE:FIT (please refer to VI.3) Additional information), to deliver this award winning programme on behalf of the GLA in the capital.

Please refer to II.2.4) Description of the procurement about this procurement.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Greater London.

II.2.4)Description of the procurement:

About this procurement:

— the Greater London Authority (GLA) and the European Regional Development Fund (ERDF) are co-funding a Programme Delivery Unit (PDU) to deliver the services of the Retrofit Accelerator – workplaces programme to support public sector organisations to retrofit their buildings to save energy and carbon by going through the RE:FIT framework,

— this procurement exercise is being undertaken to appoint a single specialist service provider to assume the role of the Programme Delivery Unit.

Working primarily with public sector organisations, the PDU is expected to achieve specific key targets/key performance indicators (KPIs) by the end of the 2 and a half years of the contract. These are detailed in the procurement documents. There are four KPIs:

— energy saved per year in public sector buildings supported by the PDU – this is an ERDF contractual target by 30.9.2022 and the appointed PDU would not start at 0 but at the level achieved by the current PDU by 31.3.202,

— tonnes of carbon saved annually in public sector buildings supported by the PDU – this is an ERDF contractual target by 30 .9.2022 and the appointed PDU would not start at 0 but at the level achieved by the current PDU by 31.3.2020,

— number of new access agreement signed (new London public sector organisations accessing the Retrofit Accelerator — workplaces programme),

— number of buildings supported for retrofit (defined as reaching the detailed design stage (i.e. a final Investment Grade Proposal)).

The objectives of the PDU are:

— to accelerate the delivery of energy, carbon and cost saving retrofit projects for public buildings and assets in London,

— to recruit new organisations to undertake energy saving and generation retrofit projects through the Retrofit Accelerator for workplaces programme using a researched and targeted approach to business development,

— to maintain relationships with organisations who are using or who have previously used the programme, to facilitate further stages of existing retrofit projects and develop and implement new ones,

— to provide end to end support to organisations, enabling them:

—— to access, prepare and procure energy conservation measure (ECM) and energy generation works and/or optimisation services, primarily using an energy performance contracting model through the RE:FIT framework but also through other procurement routes where appropriate;

—— to establish projects that maximise the opportunity for clients and target clients, by linking a range of technical, funding, financing and commercial solutions and through the provision of coaching, training and/or guidance;

—— to establish long term, organisation-wide ECM retrofit programmes.

— to oversee all London projects run through the RE:FIT framework, from project initiation, to the design and delivery of works, to the monitoring and verification (M&V) process,

— to support the GLA and Local Partnerships in the management of the RE:FIT framework of approved energy service companies (ESCos),

— to aggregate, where possible, projects to establish programme level economies of scale for both funding applications and delivery,

— to develop and implement new and innovative approaches in order to overcome barriers to improving the energy efficiency of public sector buildings,

— to provide high quality programme management and reporting, data retention and reporting to both the GLA and ERDF,

— to meet the reporting, publicity, evaluation and relevant capital funding agreement requirements of the ERDF contract, and

— through all the above to ultimately meet the programme’s KPIs.

Separate to the ERDF funding, the successful supplier may be requested to support on working with the GLA to develop a Retrofit Accelerator model/offer for the commercial sector. Further details are available in the procurement documents.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Proposed methodology and delivery strategy / Weighting: 25
Quality criterion - Name: Proposed team — key knowledge and competencies / Weighting: 15
Quality criterion - Name: Proposed approach to meeting the key performance indicators / Weighting: 15
Quality criterion - Name: Proposed programme management / Weighting: 15
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 30
This contract is subject to renewal: yes
Description of renewals:

The contracting authority has an option, exercisable at its sole discretion, to extend the duration of the contract for a further period or periods up to a total of 18 months by notice in writing to the service provider provided that such notice is served at least 1 month prior to the expiry of the initial duration of the contract or the expiry of any previous extension, if later.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

This procurement process is being conducted under the restricted procedure pursuant to Regulation 28 of the Public Contracts Regulations as amended (‘PCR 2015’).

The restricted procedure comprises 2 stages: selection stage and invitation to tender stage. At the selection stage a standard selection questionnaire (SSQ) will be used in line with the Public Procurement Regulations 2015 European Single Procurement Document (ESPD) (Regulation 59).

Project specific and technical and professional ability questions will form part of the SSQ and will be scored out of 100 %.

The contracting authority intends to invite up to five (5) highest scoring applicants that passed the SSQ Part 1 (Supplier Information), Part 2 (Exclusion Grounds) and Part 3 (Supplier Selection) to participate in the ITT Stage.

Please note: in the event that more than 1 applicant achieves the same total score for the fifth place, all applicants with this same total score that passed the SSQ Part 1 (supplier information), Part 2 (exclusion grounds) and Part 3 (supplier selection) will also be selected to participate in the ITT Stage.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

ERDF 2R15S00021

II.2.14)Additional information

The Programme Delivery Unit for the Retrofit Accelerator — workplaces will be jointly funded by the GLA and The European Regional Development Fund (ERDF).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

In the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 163-400602
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/12/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 13/01/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:

Please note: this was previously known as RE:FIT London Programme Delivery Unit and is undergoing a name change from RE:FIT London Programme Delivery Unit to Programme Delivery Unit for the Retrofit Accelerator — workplaces. The RE:FIT London Programme is also undergoing a name change from RE:FIT to Retrofit Accelerator – workplaces. The national framework of ESCos will retain its name of RE:FIT.

Transfer of undertakings (Protection of Employment) (TUPE):

The transfer of undertakings (Protection of Employment) Regulations 2006 may apply to the contract. It is the responsibility of potential service providers to take their own advice and consider TUPE implications and to act accordingly. The potential service providers are encouraged to carry out their own due diligence exercise. The contracting authority will be providing the information provided by the current service provider in good faith.

The contracting authority will not be able to warrant the accuracy or completeness of this information and will not bear any liability for any inaccuracy or incompleteness.

The procurement process is to be conducted in accordance with the restricted procedure, under Directive 2014/24/EU (public) on the award of public sector contracts, as implemented in the UK by the Public Contracts Regulations 2015.

This procurement is also to be conducted in accordance with the contracting authority’s drive to deliver best value whilst meeting its own requirements. At the end of this procurement process, the contracting authority may choose to award a contract.

The award criteria have been developed to assist the contracting authority in deciding which tender represents the most economically advantageous tender based on Quality 70 % and Price 30 % broken down provided in II.2.5).

Further to II.2.7) any extension will be at the contracting authority’s sole discretion and subject to the appointed service provider’s satisfactory performance and availability of funds.

The total estimated value of the 30-month contract period is up to 3 000 000 GBP.

Expressions of interest:

The procurement process is being carried out electronically via the TfL’s eTendering Portal: ProContract from ProActis, ‘the Portal’.


Interested suppliers are required to express their interest in this opportunity via the Portal as soon as possible and submit their completed standard selection questionnaire (SSQ) by the specified deadline. Late SSQ submissions will not be accepted.

Any requests for clarification regarding this procurement must be submitted by the specified deadline via the Portal:

Please do not contact any TfL or GLA employees directly throughout the procurement process as it is imperative that the process remains fair and transparent to all applicants. Failure to comply may result in your submission being rejected by us.

Any clarifications regarding this procurement must be submitted to the procurement lead via the Portal. Guidance on how to use the Portal is available on the front-page:

For any additional guidance and help on how to use the Portal please contact the Portal’s Supplier HelpDesk which is available by email to: ?subject=TED

VI.4)Procedures for review
VI.4.1)Review body
Official name: HM Courts and Tribunal Service
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Transport for London
Postal address: 14 Pier Walk
Town: London
Postal code: SE10 0ES
Country: United Kingdom
VI.5)Date of dispatch of this notice: