Services - 549700-2019

20/11/2019    S224    Services - Contract notice - Open procedure 

United Kingdom-Kilmarnock: Architectural and related services

2019/S 224-549700

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: East Ayrshire Council
Postal address: Corporate Procurement Team, London Road HQ
Town: Kilmarnock
NUTS code: UKM93
Postal code: KA3 7BU
Country: United Kingdom
E-mail: david.shields@east-ayrshire.gov.uk
Telephone: +44 1563576183

Internet address(es):

Main address: http://www.east-ayrshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

PS-19-121 — Provision of Construction Professional Services (Inc. Architect, Survey and Engineering)

Reference number: PS-19-121
II.1.2)Main CPV code
71200000
II.1.3)Type of contract
Services
II.1.4)Short description:

Framework agreement for the provision of construction professional services.

The framework will be divided into six (6) individual lots and each lot shall be evaluated and awarded on an individual basis based upon the award criteria identified below. Tenderers are invited to tender for one, several or all lots, however part bids for individual lots will not be considered.

Description of lots:

Lot 1: Architectural Services (Inc. Conservation, Lead Consultant, Principal Designer);

Lot 2: Quantity Surveying Services;

Lot 3: Mechanical and Electrical Engineering Services;

Lot 4: Structural and Civil Engineering Services;

Lot 5: Clerk of Works Services;

Lot 6: Building Surveying Services.

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Architectural Services (Inc. Conservation, Lead Consultant, Principal Designer)

Lot No: 1
II.2.2)Additional CPV code(s)
71200000
71210000
71220000
71221000
71222000
71223000
71240000
II.2.3)Place of performance
NUTS code: UKM93
II.2.4)Description of the procurement:

The provision of architectural services (inc. conservation, lead consultant, principal designer).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 No optional 1-year extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Quantity Surveying Services

Lot No: 2
II.2.2)Additional CPV code(s)
71324000
II.2.3)Place of performance
NUTS code: UKM93
II.2.4)Description of the procurement:

The provision of quantity surveying services.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 No optional 1-year extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Mechanical and Electrical Engineering Services

Lot No: 3
II.2.2)Additional CPV code(s)
71000000
71240000
71250000
71300000
71310000
71321000
71320000
71333000
71334000
II.2.3)Place of performance
NUTS code: UKM93
II.2.4)Description of the procurement:

The provision of mechanical and electrical engineering services.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 No optional 1-year extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Structural and Civil Engineering Services

Lot No: 4
II.2.2)Additional CPV code(s)
71000000
71240000
71250000
71300000
71311000
71311100
71312000
71320000
71330000
II.2.3)Place of performance
NUTS code: UKM93
II.2.4)Description of the procurement:

The provision of structural and civil engineering services.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 No optional 1-year extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Clerk of Works Services

Lot No: 5
II.2.2)Additional CPV code(s)
71000000
71246000
71310000
II.2.3)Place of performance
NUTS code: UKM93
II.2.4)Description of the procurement:

The provision of Clerk of works services.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 No optional 1-year extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Building Surveying Services

Lot No: 6
II.2.2)Additional CPV code(s)
71250000
71251000
71315300
II.2.3)Place of performance
NUTS code: UKM93
II.2.4)Description of the procurement:

The provision of building surveying services.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 No optional 1-year extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

The Council shall commission an independent third party Risk Report from Experian using the Company Registration number supplied by the tenderer. Any tenderer who does not meet the minimum threshold of a Commercial Delphi Score of 50 out of 100 will have their submission regarded as a ‘Fail’ and will not be considered further.

Risk or credit reports from other agencies will not be considered.

It is the tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their tender. The Council will not enter into discussions with tenderers who fail to ensure that their Experian scores are accurate by the due submission date.

Insurances:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the insurances indicated below:

— public and products liability insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims,

— employers (compulsory) liability insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims,

— professional indemnity insurance = 5 000 000 GBP for 6 years from the date of practical completion of the works in respect of each claim or series of claims arising out of one event, without limit to the number of claims (Lots 1, 2, 3, 4 and 6 only).

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The individuals carrying out the services shall be required to hold the following:

Lot 1: Membership of the Royal Incorporation of Architects in Scotland (or equivalent);

Lot 2: Membership of the Royal Institution of Chartered Surveyors (or equivalent);

Lot 3: Membership of the Institution of Mechanical Engineers and/or the Institute of Electrical Engineers (or equivalent);

Lot 4: Membership of the Institution of Civil Engineers and/or the Institute of Structural Engineers (or equivalent);

Lot 5: n/a;

Lot 6: Chartered Member of the Royal Institution of Chartered Surveyors (or equivalent).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/12/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 15087

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:

— targeted recruitment and training (providing employment and training opportunities/apprenticeships),

— SME and social enterprise development,

— community engagement.

As part of your response to the quality criteria, tenderers are requested to provide an outline of all community benefits you can offer for this contract.

(SC Ref:603128)

VI.4)Procedures for review
VI.4.1)Review body
Official name: East Ayrshire Council
Postal address: Corporate Procurement Team, London Road HQ
Town: Kilmarnock
Postal code: KA3 7BU
Country: United Kingdom
Telephone: +44 1563576183

Internet address: http://www.east-ayrshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/11/2019