Services - 550588-2019

20/11/2019    S224    Services - Contract notice - Negotiated procedure 

Denmark-Aalborg Øst: Turbines and motors

2019/S 224-550588

Contract notice – utilities


Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: I/S Reno-Nord
National registration number: 46076753
Postal address: Troensevej 2
Town: Aalborg Øst
NUTS code: DK05
Postal code: 9220
Country: Denmark
Contact person: Sanne Mathiasen
Telephone: +45 41760485

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.6)Main activity
Other activity: I/S Reno-Nord carries out the handling and disposal of waste from municipalities, companies and private individuals

Section II: Object

II.1)Scope of the procurement

EU Call for Tenders Regarding 2020 Major Overhaul Steam Turbine Line 3

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

EU call for tender for I/S Reno-Nord regarding the major overhaul of the 8 MW AEG Kanis steam turbine in production line 3 (unit 3) at the WtE plant in Aalborg.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: DK05
Main site or place of performance:

Aalborg Øst.

II.2.4)Description of the procurement:

Recent scenario studies show that production line 3 (of the 8 MV AEG Kanis steam turbine) will be needed to provide district heating for the city of Aalborg. In order to ensure reliable, safe and efficient operation of the unit a major overhaul of the steam turbine and gear box is needed. The unit is expected to be decommissioned in 2034. As other major overhauls and lifetime extension works are carried out in parallel, the boiler will be out of operation for several weeks, starting 1.6.2020. The boiler is planned to be ready to provide steam for I/S Reno-Nord to fulfill the obligations and meet the heating requirements from the grid operator not later than 1.10.2020. Thus, hot recommissioning of the turbine cannot be performed immediately after mechanical completion. Also, a replacement of the turbine control system will be carried out during the outage, and test and commissioning of the turbine must be coordinated with the test of the turbine safety functions.

For a more thorough description of the works included in this call for tender, please see the technical specification.

For a description of the terms and conditions of contract, please see general conditions, together with the contract form.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Execution of works / Weighting: 50 %
Quality criterion - Name: QHSE / Weighting: 15 %
Price - Weighting: 35 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2020
End: 01/10/2020
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 3
Objective criteria for choosing the limited number of candidates:

The selection will be based on the technical and professional ability of the applicant documented as stated in section 2.2.1, Ad. 4 of instruction to tenderers.

The selection will be based on I/S Reno-Nords assessment of which of the applicants who have (listed in decreasing order of importance):

1) The most relevant, understood by I/S Reno-Nord as references that have the better similarity to scope, turbine and gear box type, and recent references. The higher number of relevant references the better;

2) Good examples of easy access to workshop facilities and field service manpower (own or subcontractors);

3) Convincing description showing that the applicant has access to qualified engineering competences and capacities and supply of spare parts.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The tender must include optional prices and delivery time according to the price list for the following optional deliveries:

— split line stud bolts for turbine outer casing,

— new sealing strips for the rotor,

— new sealing strips for stationary parts,

— new blades and replacement,

— control stage,

— high-speed balancing of turbine rotor,

— turbine bearings,

— gear bearings,

— seats for control valves,

— oil deflector rings for the turbine,

— additional work and extra manning from contractor,

— transport of main components to workshop,

— recommended spare parts or services.

For a more thorough description of the options included in this call for tender, please see the technical specification.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

The applicant must inform the following regarding economic and financial standing (ESPD part IVB):

— solvency ratio, which is defined as equity/(total assets) x 100 %, in the last fiscal year (LFY).

Minimum level(s) of standards possibly required:

A solvency ratio of minimum 10 % in the last fiscal year (LFY).

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The applicant must inform the following regarding technical and professional ability (ESPD part IVC):

1) References:

List of relevant references describing the applicant's experience with major overhaul works for a AEG Kanis G25 steam turbines or similar 5-15 MW size turbines and Renk-Tacke gears or similar type of gears within the last 5 years.

The references must include the project managing role (overall responsibility during planning and project execution) and supply of all needed manpower and spare parts.

The description of the references must include:

— description of the works including type of steam turbine and type of gears and the applicant's role in the overhaul,

— start and end date of the work,

— name of the client/costumer.

2) Workshop facilities

The applicant must describe the access to workshop facilities and field service manpower (own or subcontractor's).

3) Engineering competences and capacities

The applicant must describe the access to a qualified engineering department in case of fact findings, recommended modifications or reverse engineering of spare parts should require such services.

Minimum level(s) of standards possibly required:

Minimum 2 references on major overhaul works for a AEG Kanis G25 steam turbine or similar 5-15 MW size turbines and Renk-Tacke gear or similar type of gears within the last 5 years. The 2 references must include the project managing role (overall responsibility during planning and project execution) and supply of all needed manpower and spare parts.

III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:

Bank guarantee as security for the contractors performance of its obligations under the contract. See general conditions clause 11.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/12/2019
Local time: 08:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 20/12/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Danish, English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

I/S Reno-Nord expects to conduct the negotiations as a relatively short course as described in instruction to tenderers section 7.

I/S Reno-Nord reserves the right to award the contract based on the ‘Initial Offer’.

The purpose of the negotiations is to clarify and negotiate the ‘Initial Offer’, so they will be optimized compared to the needs and requirements of I/S Reno-Nord. Furthermore, the purpose is to increase the understanding at both parties regarding the character, challenges and conditions of the work.

Expected period of negotiation: Week 8, 2020

VI.4)Procedures for review
VI.4.1)Review body
Official name: Klagenævnet for Udbud
Postal address: Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
Telephone: +45 72405600

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Konkurrence- og Forbrugerstyrelsen
Postal address: Carl Jacobsens Vej 35
Town: Valby
Postal code: 2500
Country: Denmark
Telephone: +45 41715000

Internet address:

VI.5)Date of dispatch of this notice: