Services - 553869-2018

18/12/2018    S243    European Court of Auditors - Services - Contract notice - Competitive procedure with negotiation 

Luxembourg-Luxembourg: Medical analysis laboratory services

2018/S 243-553869

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Court of Auditors
12, rue Alcide de Gasperi
Luxembourg
L-1615
Luxembourg
Contact person: Service des appels d'offres et contrats
Telephone: +352 4398-47611
E-mail: eca-procurement.service@eca.europa.eu
Fax: +352 4398-46667
NUTS code: LU

Internet address(es):

Main address: http://www.eca.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4272
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
European Court of Auditors
12, rue Alcide de Gasperi
Luxembourg
L-1615
Luxembourg
Contact person: Service des appels d'offres et contrats
Telephone: +352 43981
E-mail: eca-procurement.service@eca.europa.eu
Fax: +352 4398-46946
NUTS code: LU

Internet address(es):

Main address: http://www.eca.europa.eu

I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Medical analysis laboratory services

Reference number: CPN 673
II.1.2)Main CPV code
85145000
II.1.3)Type of contract
Services
II.1.4)Short description:

The court wishes to call on the services of a medical analysis laboratory for the analyses prescribed by the medical advisers of the court as part of the annual medical examinations of its staff, as well as in the context of recruitment medical examinations or occupational medicine in general. The estimated number of examinations for 4 years is given as an indication in the price offer form.

II.1.5)Estimated total value
Value excluding VAT: 350 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
85148000
85111810
II.2.3)Place of performance
NUTS code: LU
II.2.4)Description of the procurement:

Under the conditions listed below, the contractor must be able to:

a) perform the prescribed analyses,

b) to take, in its sampling centre(s), the necessary samples and/or to collect these from the medical service of the court,

c) to communicate the results, and

d) to take samples from one of the buildings occupied by the court in case of emergency.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 350 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Budget of the European Union

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must provide proof that they are qualified to carry out the specified activity for the contract by producing the following documents:

1) authorisation, issued by the Luxembourg Ministry of Health to open and operate a laboratory for medical biology analyses, pursuant to the law of 16.7.1984 on medical analysis laboratories and the Grand-Ducal Regulation of 27.5 .2004 determining the minimum criteria to be observed in the context of the overall activities of a medical analysis laboratory, or issued by the competent authority of another Member State;

2) authorisation of the laboratory manager(s) issued by the Minister of Health pursuant to the Grand-Ducal Regulation of 18.12.1998 determining the disciplines of a laboratory for medical biology analyses and regulating specialised training of laboratory managers, or issued by the competent authority of another Member State.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

To verify this criterion, the tenderer must submit in its application:

1) balance sheets and profit and loss accounts for the last 3 years (2017-2016-2015) and an indication of the turnover for the services to which the contract refers, carried out during the last 3 financial years (2017-2016-2015);

2) proof of the subscription to an insurance policy covering the occupational risk in relation to the type of services covered by this contract.

The financial and economic capacity of the tenderers will be assessed on the basis of the documents mentioned above which the tenderers must submit.

If, for some exceptional reason which the contracting authority considers to be justified, the tenderer is unable to produce the means of proof required, it is permitted to provide evidence of its financial capacity by any means which the contracting authority deems suitable.

Minimum level(s) of standards possibly required:

The average turnover over the past three years for the services to which the contract refers must be at least 200 000,00 EUR.

The insurance covering the occupational risk must at least cover the estimated value of the contract.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Tenderers must demonstrate that they have sufficient technical and professional capacity to perform the contract in compliance with the contractual terms, taking into account the value and scale of the contract.

To verify this criterion, the tenderer must submit in its application to participate:

1) a description of the laboratory and an organisational chart of its structure;

2) the description of the number of sampling centres, their exact location and opening hours;

3) a description of the systems, electronic or otherwise, for communicating the results to patients and prescribing medical advisers, and the measures taken in terms of security and protection of personal data;

4) an ISO 15189 accreditation or other equivalent European standard.

Minimum level(s) of standards possibly required:

1) the tenderer must demonstrate that it has or will have at least one sampling centre on the day of the execution of the contract within 5 km of the court. This centre is or must be accessible by public transport from the centre of Luxembourg and from the headquarters of the court. This centre is or must be open at least between 7 am and 9 am, Monday to Friday;

2) sending results by postal services and electronic access of the results by medical advisers and patients.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/01/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 29/01/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows
VI.3)Additional information:

Requests for additional information must be sent via the 'Create a question' link in the 'Questions and Answers' tab on the corresponding TED eTendering page (https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4272). Where applicable, the additional information and the aforementioned information will be published on this site. Tenderers are advised to register in the eTendering application in order to receive notifications regarding the contract. No requests for additional information will be answered from 21.12.2018 to 4.1.2019. The Court of Auditors will be closed from 22 December to 2 January inclusive.

VI.4)Procedures for review
VI.4.1)Review body
General Court
Rue du Fort Niedergrünewald
Luxembourg
L-2925
Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu/

VI.4.2)Body responsible for mediation procedures
European Ombudsman
Strasbourg
67001
France
Telephone: +33 388172313

Internet address: http://ombudsman.europa.eu/

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the tenderer being notified of the award decision or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
European Court of Auditors, service des appels d'offres et contrats
12, rue Alcide de Gasperi
Luxembourg
L-1615
Luxembourg
Telephone: +352 4398-47611
E-mail: eca-procurement.service@eca.europa.eu
Fax: +352 4398-46955

Internet address: http://www.eca.europa.eu

VI.5)Date of dispatch of this notice:
06/12/2018