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United Kingdom-London: Construction work
Section I: Contracting authority
Main address: http://www.royalgreenwich.gov.uk/
Address of the buyer profile: http://www.royalgreenwich.gov.uk/
Section II: Object
Facilities Management Contracts for Corporate Property Services
The Authority is seeking to establish 2 long term contracts to provide Facilities Management (FM) services to the Authority's corporate property asset portfolio. The contract will be awarded in 2 lots:
Lot 1: Building Fabric Repairs and Maintenance;
Lot 2: Mechanical and Electrical Servicing, Repairs and Maintenance.
Contracts will be awarded for an initial term of 5 years with an option to extend up to a maximum duration of 8 years. As set out at I.2, the Authority is acting as a central purchasing body on behalf of education establishments within the Royal Borough of Greenwich and as listed here: https://www.royalgreenwich.gov.uk/directories/200280/education_schools_and_nurseries
Lot 1: Building Fabric Repairs and Maintenance
Royal Borough of Greenwich.
The Contract involves the following:
1) Responsive repairs to external fabric (walls, roofs, windows and doors) of buildings to arrest building degradation and damage and to maintain the building in a weathertight and safe condition;
2) Responsive repairs and maintenance to external areas of the corporate property assets such as paving, paths, steps, fencing, walls and other hard landscaping;
3) Responsive repairs and maintenance to internal fabric to maintain the building in good serviceable operation. The contract will be a long term contract for 5 years with an option to extend up to a maximum of 8 years.
Works/services to be undertaken to a range of property types including, but not limited to: schools, libraries, leisure centres, community buildings, offices, depots, industrial and retail units.
The contract will be awarded for 5 years with the option to extend up to 3 times for a further 3 years up to a maximum of 8 years in multiples of 12 months. The decision to extend is at the sole discretion of the Authority.
Lot 2: Mechanical and Electrical Servicing, Repairs and Maintenance
The contract involves the planned servicing and maintenance of:
1) gas fired boiler plant;
2) water pumps;
3) heating and cooling systems;
4) mechanical extract fans;
5) door entryphone systems and access controls;
6) fire alarm and fire detection systems;
7) security systems;
8) emergency lighting installations;
9) responsive repairs to all mechanical plant in the event of failure;
10) responsive repairs to all electrical systems in the event of failure.
The contract will be a long term contract for 5 years with an option to extend up to a maximum of 8 years.
Section III: Legal, economic, financial and technical information
As stated in the procurement documents.
Section IV: Procedure
Section VI: Complementary information
Tenderers are advised to ensure they allow sufficient time to submit their tenders prior to the tender submission deadline to ensure any issues with uploading the documents can be resolved before the closing time. In accordance with the conditions of contract, the Authority reserves the right to require a parent company guarantee and/or bond from any successful tenderer.
The Authority reserves the right to carry out additional financial checks on all organisations tendering for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council’s requirements and remain financially viable to fulfil the requirements under the contract.
In accordance with Regulations 92 to 104 of the Public Contracts Regulations 2015 (as amended), the Authority will incorporate a minimum 10 calendar days standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with a information in the “Award Decision Notice” at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operators and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2015 (as amended). Any such proceedings must be brought in the High Court of England and Wales.