Services - 563019-2020

23/11/2020    S228

United Kingdom-Guildford: Repair and maintenance services of pumps

2020/S 228-563019

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Guildford Borough Council
Postal address: Millmead House
Town: Guildford
NUTS code: UKJ2 Surrey, East and West Sussex
Postal code: GU2 4BB
Country: United Kingdom
Contact person: Nazia Hussain
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

GBC — Maintenance and Repair of Domestic Air Source Heat Pump Systems (ASHP) and Design, Supply and Installation of New Systems

Reference number: GBC - 031809
II.1.2)Main CPV code
50511000 Repair and maintenance services of pumps
II.1.3)Type of contract
II.1.4)Short description:

Guildford Borough Council is seeking to appoint a term contractor to undertake the following activities: carry out an annual planned maintenance visit on Air Source Heat Pump (ASHP) systems already installed and those installed under this contract. Planned maintenance shall be in accordance with the manufacturers requirements to maintain the 5-year warranty and efficient operation. Payment for planned maintenance will be SOR/per visit. The number of ASHP systems installed to date is 154, including repairs and PM.

II.1.5)Estimated total value
Value excluding VAT: 1 700 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
42511110 Heat pumps
42530000 Parts of refrigerating and freezing equipment and heat pumps
45232141 Heating works
50000000 Repair and maintenance services
42533000 Parts of heat pumps
II.2.3)Place of performance
NUTS code: UKJ2 Surrey, East and West Sussex
Main site or place of performance:

II.2.4)Description of the procurement:

Maintenance and repair of domestic air source heat pump systems and design, supply and installation of new systems — full OJEU tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 30 %
Price - Weighting: 70 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2021
End: 31/03/2026
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/12/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 21/12/2020
Local time: 00:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

This procurement process is being conducted under the Procurement Contracts Regulations 2015 (PCR 2015).

VI.4)Procedures for review
VI.4.1)Review body
Official name: Guildford Borough Council
Postal address: Millmead House
Town: Guildford
Postal code: GU2 4BB
Country: United Kingdom
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

VI.5)Date of dispatch of this notice: