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Services - 563103-2020

Submission deadline has been amended by:  172668-2021
23/11/2020    S228

United Kingdom-Edinburgh: Pathology services

2020/S 228-563103

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Crown Office and Procurator Fiscal Service
Postal address: Crown Office, 25 Chambers Street
Town: Edinburgh
NUTS code: UKM SCOTLAND
Postal code: EH1 1LA
Country: United Kingdom
Contact person: Audrey Cameron
E-mail: audrey.cameron@andersonstrathern.co.uk
Telephone: +44 3000203000
Fax: +44 8445614069
Internet address(es):
Main address: http://www.copfs.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk/
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Forensic and Non-Forensic Pathology and Mortuary Services Provision

Reference number: COPFS-2020-PMM
II.1.2)Main CPV code
85111800 Pathology services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Lord Advocate, through the Crown Office and Procurator Fiscal Service (COPFS) has responsibility in Scotland for the prosecution of crime and the investigation of sudden or suspicious deaths which require further investigation. As part of the process of investigating deaths, the Procurator Fiscal may, in order to establish the cause and mechanism of death, instruct post-mortem examinations at specified mortuaries.

The current contracts are due to expire in 2021 and as a result COPFS is looking to procure the provision of pathology and mortuary services required across the whole of Scotland (mainland and the Scottish islands).

II.1.5)Estimated total value
Value excluding VAT: 50 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1 — North Region

Lot No: 1
II.2.2)Additional CPV code(s)
33900000 Post-mortem and mortuary equipment and supplies
33974000 Mortuary aspirators
33973000 Mortuary wraps
33972000 Mortuary packs
33971000 Mortuary outfits
33970000 Mortuary equipment and supplies
98370000 Funeral and related services
33910000 Pathology dissection instruments and supplies
71900000 Laboratory services
85111800 Pathology services
II.2.3)Place of performance
NUTS code: UKM SCOTLAND
Main site or place of performance:

The North region (covering the local authority areas of: Aberdeen City; Aberdeenshire; Angus; Dundee City; Highland; Moray; Orkney Islands; Perth and Kinross; and the Shetland Islands).

II.2.4)Description of the procurement:

The services required for the North region are all services necessary for the determination of death including as follows:

— post mortem examinations (one and two doctor post mortems examinations),

— minimally invasive post mortems,

— histopathology,

— toxicology and microbiology for the areas of Aberdeen City, Aberdeenshire, Moray, Shetland, Highlands and Islands and the Orkney Islands or such other areas within the North region as may be specified by COPFS,

— virology,

— bacteriology,

— radiology,

— mortuary services; and

— the provision of body storage.

These services will be required for adult pathology. In addition, the Contractor will perform the forensic element of paediatric post mortems as and when required.

The contractor may be required from time to time to perform the services in respect of deaths outwith the North region.

COPFS is procuring the separate provision of certain paediatric pathology, neuropathology and certain toxicology services. The Contractor will be obliged to liaise directly with COPFS’s other service providers.

II.2.6)Estimated value
Value excluding VAT: 15 000 000.00 GBP
II.2.7)Duration of the contract or the framework agreement
Duration in months: 36
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract is for an initial period of 36 months and can be extended at the option of COPFS for a further 4 extension periods of 12 months each.

II.2)Description
II.2.1)Title:

Lot 2 — West Region

Lot No: 2
II.2.2)Additional CPV code(s)
33900000 Post-mortem and mortuary equipment and supplies
33974000 Mortuary aspirators
33973000 Mortuary wraps
33972000 Mortuary packs
33971000 Mortuary outfits
33970000 Mortuary equipment and supplies
98370000 Funeral and related services
33910000 Pathology dissection instruments and supplies
85111800 Pathology services
II.2.3)Place of performance
NUTS code: UKM SCOTLAND
Main site or place of performance:

The west of Scotland more particularly set out in the II.2.4) — description of the procurement.

II.2.4)Description of the procurement:

The West region covers the following local authority areas: Argyll and Bute; Dumfries and Galloway; East Ayrshire; East Dunbartonshire; East Renfrewshire; Comhairle nan Eilean Siar; Glasgow City; Inverclyde; North Ayrshire; North Lanarkshire; Renfrewshire; South Ayrshire; South Lanarkshire; and West Dunbartonshire.

The services required for the West region are all services necessary for the determination of death including as follows:

— post mortem examinations (one and two doctor post mortems examinations),

— minimally invasive post mortems,

— histopathology,

— microbiology,

— virology,

— bacteriology,

— radiology,

— mortuary services; and

— the provision of body storage.

These services will be required for adult pathology. In addition, the Contractor will perform the forensic element of paediatric post mortems as and when required.

The contractor may be required from time to time to perform the services in respect of deaths outwith the West region.

COPFS is procuring the separate provision of paediatric pathology, neuropathology and certain toxicology services. The contractor will be obliged to liaise directly with COPFS’s other service providers.

II.2.6)Estimated value
Value excluding VAT: 15 000 000.00 GBP
II.2.7)Duration of the contract or the framework agreement
Duration in months: 36
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract is for an initial period of 36 months and can be extended at the option of COPFS for a further 4 extension periods of 12 months each.

II.2)Description
II.2.1)Title:

Lot 3 — East Region

Lot No: 3
II.2.2)Additional CPV code(s)
33900000 Post-mortem and mortuary equipment and supplies
33974000 Mortuary aspirators
33973000 Mortuary wraps
33972000 Mortuary packs
33971000 Mortuary outfits
33970000 Mortuary equipment and supplies
98370000 Funeral and related services
33910000 Pathology dissection instruments and supplies
85111800 Pathology services
II.2.3)Place of performance
NUTS code: UKM SCOTLAND
Main site or place of performance:

The East of Scotland covering the areas set out in II.2.4) — Description of the procurement

II.2.4)Description of the procurement:

The East region covers the following local authority areas: Clackmannanshire; City of Edinburgh; East Lothian; Falkirk; Fife; Midlothian; Scottish Borders; Stirling and West Lothian.

The services required for the East region are all services necessary for the determination of death including as follows:

— post mortem examinations (one and two doctor post mortems examinations),

— minimally invasive post mortems,

— histopathology,

— microbiology,

— virology,

— bacteriology,

— radiology,

— mortuary services; and

— the provision of body storage.

These services will be required for adult pathology. In addition, the contractor will perform the forensic element of paediatric post mortems as and when required.

The contractor may be required from time to time to perform the services in respect of deaths outwith the East region.

COPFS is procuring the separate provision of paediatric pathology, neuropathology and certain toxicology services. The contractor will be obliged to liaise directly with COPFS’s other service providers.

II.2.6)Estimated value
Value excluding VAT: 11 200 000.00 GBP
II.2.7)Duration of the contract or the framework agreement
Duration in months: 36
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract is for an initial period of 36 months and can be extended at the option of COPFS for a further 4 extension periods of 12 months each.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

ESPD

Part II – Information concerning bidder

Sections A-D for Information only not evaluated.

Part III – Exclusion Grounds

Section A-D (Pass/Fail)

Part IV – Selection Criteria

Section A. Suitability

Question 4A.2.1– see III.2.1 (Pass/Fail)

Question 4B.1.1–Tenderers must provide their (general) yearly turnover for the last three complete financial years based on their last set of audited/published accounts. Tenderers will have a minimum ‘general’ yearly turnover equal to the estimated value of the lot applied for in each of the last 3 financial years (Pass/Fail)

Question 4B.2.1 — Tenderers must provide their yearly (specific) turnover for the last three complete financial years based on their last set of audited or published accounts. Tenderers will require to have a minimum ‘specific’ turnover of an amount equal to 20 % of the estimated value of the lot applied for (Pass/Fail)

Question 4B.4 — Net worth (Current Ratio Total Assets/Total Liabilities) must be positive (Pass/Fail)

See VI.3

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Depending on the type of Post Mortem, pathologists must either be:

(i) members of the Fellowship of the Royal College of Pathologists (FRCPath in Foresnsic Pathology) (or equivalent); or

(ii) members of the Fellowship of the Royal College of Pathologists (FRCPath in Histopathology and hold a Certificate of Higher Autopsy Training) (or equivalent); or

(iii) members of the Fellowship of the Royal College of Pathologists (FRCPath in Histopathology and hold a Diploma in Medical Jurisprudence of the Society or Apothecaries of London) (or equivalent).

III.2.2)Contract performance conditions:

As set out within the Invitation to Tender document.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Form of procedure
Open procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:
IV.1.11)Main features of the award procedure:

The award of the contract will be on the basis of the most economically advantageous tender based on

Quality — 65 %

Price — 35 %

The sub-criteria for quality are as follows:

Understanding of the requirements 5 %

Service delivery – 22.5 %

Contract management and quality assurance – 12.5 %

Key personnel — 10 %

Terms and conditions and risk transfer – 7.5 %

Sustainability — 2.5 %

Community benefits – 2.5 %

Fair work practices — 2.5 %

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 080-189763
IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest
Date: 02/03/2021
Local time: 12:00
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English

Section VI: Complementary information

VI.3)Additional information:

From III.1.4

For Q4B.2.1 and 4B.4 - Tenderers who have traded for less than 3 years must comply with the minimum financial requirements for the period in which they have traded. Tenderers, who do not comply with the financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent satisfies the financial requirements.

Question 4B.5.1a/b and 4B5.2 – Tenderers must have/commit to having either:

Insurance:

(i) employers liability: at least GBP 10 million for each and every event/unlimited in aggregate.

(ii) public liability: at least GBP 10 million for each and every event/unlimited in aggregate.

(iii) professional indemnity: at least GBP 5 million.

Or be a member of the clinical negligence and other risks indemnity scheme (pass/fail)

Question 4C.1.2 – Tenderers must provide 2 relevant examples of their experience of delivering a significant and complex range of services which have a high profile within the past 3 years (examples from both public and the private sector will be acceptable although preferably one example should be from the public sector). Each example should include but not be limited to:

(a) an overview of the contract including customer name, start/end date, value, description;

(b) experience that your company has of transforming the service/improve the outcomes for the public/client and promoted efficiencies. Responses should not exceed 2xsides of A4 per example with Arial font 11. No account will be taken of the content beyond the maximum pages stipulated.

This shall be scored as follows:

0 = Unacceptable-Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this requirement.

1 = Poor-Response is partially relevant but generally poor. The response shows some elements of relevance to the requirement but contains insufficient/limited detail or explanation to demonstrate delivery of complex services on a similar scale.

2 = Acceptable-Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but lacks some aspects of similarity in providing complex services of a similar scale.

3 = Good-Response is relevant/good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge and skills/capacity relevant to providing services of a similar scale to similar clients.

4 = Excellent-Response is completely relevant/excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing services of a similar scale to similar clients.

Tenderers must achieve a score of 2. A score of less than 2 may result in the bid being set aside and not being evaluated further.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=636472

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Due to the nature of the contract

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

— targeted recruitment and training for ‘disadvantaged’ persons unemployed for over 6 months,

— work placement opportunities for 14- 16 year olds; and

— graduate placements.

(SC Ref:636472)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Edinburgh Sheriff Court
Postal address: Sheriff Court House, 27 Chambers Street
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom
E-mail: edinburgh@scotcourts.gov.uk
VI.5)Date of dispatch of this notice:
18/11/2020