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Supplies - 563570-2021

03/11/2021    S213

United Kingdom-Cardiff: Software package and information systems

2021/S 213-563570

Contract award notice

Results of the procurement procedure

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Velindre NHS Trust [as hosts of NHS Wales Informatics Service]
Postal address: Ty Glan-yr-Afon, 21 Cowbridge Road East,
Town: Cardiff
NUTS code: UK United Kingdom
Postal code: CF119AD
Country: United Kingdom
Contact person: Katharine Fletcher
E-mail: katharine.fletcher@wales.nhs.uk
Telephone: +44 2920502105
Internet address(es):
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Critical Care Clinical Information System [CCCIS]

Reference number: P445
II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The aim of the Critical Care Clinical Information System [CCCIS] is to deliver a Clinical Information System (CIS) across all general adult Critical Care Units in NHS Wales.

The Critical Care Clinical Information System (CCCIS) will achieve full transition from a paper based legacy solution to an electronic system for all Critical Care Units in Wales. The solution to be procured will automatically pull capture data directly from the bedside monitors to standardise care thereby reducing waste, harm and variation. The computerised bedside system will also automatically pull and collate data from medical devices such as monitors, ventilators, infusion pumps and other equipment to populate a complete critical care record. The system links with other hospital systems such as drawing patient demographics from Patient Administration Systems and pathology results from the Welsh Clinical Portal.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 15 300 000.00 GBP
II.2)Description
II.2.2)Additional CPV code(s)
48814400 Clinical information system
48517000 IT software package
48814200 Patient-administration system
II.2.3)Place of performance
NUTS code: UKL Wales
Main site or place of performance:

Various Sites across NHS Wales that will include but are not limited to;

Aneurin Bevan UHB,

Betsi Cadwaladr UHB,

Cardiff & Vale UHB,

Cwm Taf Morgannwg UHB,

Hywel Dda UHB

Swansea Bay UHB.

II.2.4)Description of the procurement:

The aim of the Critical Care Clinical Information System [CCCIS] is to deliver a Clinical Information System (CIS) across all general adult Critical Care Units in NHS Wales.

The Critical Care Clinical Information System (CCCIS) will achieve full transition from a paper based legacy solution to an electronic system for all Critical Care Units in Wales. The solution to be procured will automatically capture patient data directly from the bedside monitors to standardise care thereby reducing waste, harm and variation. The computerised bedside system will also automatically pull and collate data from medical devices such as monitors, ventilators, infusion pumps and other equipment to populate a complete critical care record. The system to be procured will link with other hospital systems such as drawing patient demographics from Patient Administration Systems and pathology results from the Welsh Clinical Portal. The initial contract scope is for approximately 200 adult critical care beds but there must be suitable flexibility to increase this over the contract term or add other specialist critical care units.

Post Contract Award the system will be implemented in a phased approach across NHS Wales in line with an agreed implementation plan.

It is anticipated that the Authority will procure a system that is already working in a similar healthcare environment.

II.2.5)Award criteria
Quality criterion - Name: Functionality / Weighting: 50
Quality criterion - Name: Commercial, Legal and Operational Governance / Weighting: 20
Price - Weighting: 30
II.2.11)Information about options
Options: yes
Description of options:

It is anticipated that the contract term will be for seven (7) years with three (3) annual extension options, which it is anticipated will be exercised as a single extension of three years, subject to a maximum duration of ten (10) years.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 100-241779
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: P445
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
11/09/2020
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Ascom UK
Postal address: Wall Island, Birmingham Road
Town: Lichfield
NUTS code: UK United Kingdom
Postal code: WS140QP
Country: United Kingdom
Telephone: +44 121351424
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 12 000 000.00 GBP
Total value of the contract/lot: 15 300 000.00 GBP
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 2 638 335.00 GBP
Proportion: 16 %
Short description of the part of the contract to be subcontracted:

Infrastructure hardware and system integration

Section VI: Complementary information

VI.3)Additional information:

(WA Ref:99207)

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand,
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Internet address: http://www.procurement.wales.nhs.uk
VI.5)Date of dispatch of this notice:
29/10/2021