Works - 565415-2019

Submission deadline has been amended by:  568300-2019
29/11/2019    S231    Works - Contract notice - Restricted procedure 

United Kingdom-Southampton: Construction work for lodging buildings

2019/S 231-565415

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: University of Southampton
Postal address: University Road
Town: Southampton
NUTS code: UKJ32
Postal code: SO17 1BJ
Country: United Kingdom
Contact person: Samantha Rix
E-mail: Procurement@soton.ac.uk
Telephone: +44 2380595000

Internet address(es):

Main address: http://www.southampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofsouthampton
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofsouthampton
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/universityofsouthampton
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Montefiore Blocks A & B Student Halls of Residence Refurbishment

Reference number: 2019UoS-0236
II.1.2)Main CPV code
45212410 - IA01 - IA10 - IA09 - IA04 - IA25
II.1.3)Type of contract
Works
II.1.4)Short description:

This tender is for the provision of a contractor to provide complete enabling and refurbishment works including roof repairs and window replacement for Montefiore blocks A and B student halls of residence. Montefiore A & B are the oldest blocks of accommodation at the Wessex Lane campus. Built in the 1960’s the buildings are structurally sound, however several individual elements have reached the end of their design life. Due to the exceptionally constrained site and the nature of the works required, the selected contractor will need excellent logistics planning and management skills alongside demonstrable knowledge of managing multiple ‘Just-in-Time’ deliveries of bedroom and bathroom units and pods and other materials. In addition the successful contractor must demonstrate understanding of how to manage the sensitivities and complexities this live site poses in relation to a residential student population, contained within a residential setting.

II.1.5)Estimated total value
Value excluding VAT: 11 600 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45211340
45261210
45214400
45311000
II.2.3)Place of performance
NUTS code: UKJ32
Main site or place of performance:

University of Southampton, Montefiore A & B Blocks Halls of Residence, Wessex Lane, Southampton, SO18 2NU.

II.2.4)Description of the procurement:

Montefiore A & B are the oldest blocks of accommodation at the Wessex Lane campus. Built in the 1960’s the buildings are structurally sound, however individual elements have reached the end of their design life. This, together with continual maintenance issues, are the major factors behind its priority for the next refurbishment project. The bedrooms are generally in poor condition, the communal bathrooms are a constant source of maintenance issues and water frequently leaks down into the floors below. The kitchens require reconfiguration and complete refurbishment. The windows, although not original, were replaced 30 years ago in a phased manner so do not match and were poorly installed. Works required shall include:

— complete refurbishment of all rooms and communal spaces,

— complete refurbishment of M&E services including recommendations for alteration to roof storage tank rooms and ground floor service duct position,

— additional kitchens on each floor to Montefiore A,

— create a bedroom by reducing the large kitchen already in Montefiore A,

— create much improved kitchen facilities,

— manage modern methods of construction practices for circa 300 bedroom pods and 150 bathroom pods on a constrained live site.

Enabling works

The scope for the enabling work is as defined in the Hoare Lea, Faulkner Browns and WFBA documents which includes:

— strip out of asbestos. A risk assessment is issued with the tender documents. An R&D survey commissioned by the University will be issued as an addendum to the tender to assist with this pricing,

— strip out loose and fixed furniture and equipment. The contractor is required to visit the buildings to ascertain the quantity of strip out,

— strip out mechanical and electrical services. In the absence of record drawings, the contractor is required to visit the buildings to ascertain the scope of the strip out,

— strip out floor and wall finishes,

— the IT strip out, where stipulated, by IT subcontractor meeting UoS requirements and protection of retained IT infrastructure,

— demolition of non-structural internal partitions.

Main works

As defined in the Hoare Lea, Faulkner Browns and WFBA documents which broadly includes:

— new wall openings with associated structure,

— new partitions and over boarding/insulation of inside face of external walls,

— full internal refurbishment including replacement of all MEP services and IT requirements,

— new bedroom, kitchen/dining and bathroom layouts,

— new loose and fixed furniture and equipment,

— window and curtain wall replacement,

— cleaning external façade,

— entrance canopy recladding,

— ground floor projecting architectural ‘boxing’ around curtain walling,

— re-roofing and rationalisation of roof services distribution and enclosure,

— minor hard and soft landscape, including some lighting.

This tender is for the provision of a contractor to provide complete enabling and refurbishment works including roof repairs and window replacement for Montefiore blocks A and B student halls of residence. Due to the exceptionally constrained site and the nature of the works required, the selected contractor will need excellent logistics planning and management skills alongside demonstrable knowledge of managing multiple ‘Just-in-Time’ deliveries of bedroom and bathroom units and pods and other materials. In addition the successful contractor must demonstrate understanding of how to manage the sensitivities and complexities this live site poses in relation to a residential student population, contained within a residential setting.

The aim of this project is to successfully deliver top quality accommodation that is good value for money with the minimum of disruption to the surrounding community.

A full description of the project details and requirements can be found in the ITT documentation available to download, free of charge at: https://in-tendhost.co.uk/universityofsouthampton

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality question — written: resource — adequate and skilled resource for successful delivery / Weighting: 5 %
Quality criterion - Name: Quality question — written: method statement — achieving successful delivery / Weighting: 15 %
Quality criterion - Name: Quality question — written: programme management – meeting the delivery deadline / Weighting: 10 %
Quality criterion - Name: Quality question — written: logistics — good management for safety and effective delivery / Weighting: 10 %
Quality criterion - Name: Quality question — written: risk management — preventing foreseeable problems / Weighting: 5 %
Quality criterion - Name: Quality question — written: added value — your unique contribution / Weighting: 5 %
Quality criterion - Name: Quality question — interview: logistics and delivery amongst a student population / Weighting: 10 %
Quality criterion - Name: Quality question — interview: logistics and impact on programme / Weighting: 5 %
Quality criterion - Name: Quality question — interview: logistics key risks and impacts with mitigation and management strategies / Weighting: 5 %
Cost criterion - Name: 1. PCSA and enabling works / Weighting: 5 %
Cost criterion - Name: 2. Stage 2 works / Weighting: 25 %
II.2.6)Estimated value
Value excluding VAT: 11 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 03/03/2020
End: 01/09/2021
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

For the purposes of this procurement, the University will be evaluating potential suppliers technical and professional ability to provide the services. The criteria for selection is clearly set out in File 2 — selection stage scope, guidance and instructions, Paragraph 3.1.1 — Stage 1 selection stage evaluation criteria and in File 3 — selection questionnaire, section 6.4 in questions 6.4.1 and question 6.4.2.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Lots: this contract is not suitable for splitting into lots. The risk of dividing the requirement into lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

The University will evaluate your economic and financial standing using the following objective criteria:

1) Using the information that is provided in a credit-safe rating report, financial information and minimum level of turnover (if applicable), the University will evaluate your economic and financial standing to determine whether your organisation and every organisation that is being relied on to meet this procurement, demonstrates a risk to the University and/or public money if they were to go out of business during the life of the contract or have inadequate financial resources to perform the contract;

2) The University reserves the right to request provision of further assurances such as a parent company/bank guarantee or performance bonds where a potential supplier demonstrates a risk to the University and/or public money if they were to go out of business during the life of the contract or have inadequate financial resources to perform the contract;

3) When justified, the University reserves the right to exclude from a procurement, any potential supplier whose current financial capacity would pose an unacceptable risk to the University and/or public money.

Insurance: the stated levels of insurance are a mandatory requirement of this procurement and the University reserves the right to exclude a potential supplier who does not hold or is not willing to hold the minimum levels of insurance. If you already hold the required levels of insurance the University may require copies of the insurance documents as evidence of this, please ensure they are available if requested. Where you do not currently hold the required levels of insurance, it is important you check with your insurance company that your organisation and every organisation that is being relied on to meet this procurement, is able to obtain the levels of insurance required. Written evidence from your insurance company that it will provide insurance(s) to the required levels may be required upon request.

Minimum level(s) of standards possibly required:

Minimum level(s) of standards possibly required: a minimum level of turnover for this project has been set at 17 000 000,00 GBP.

The University has risk assessed the insurance requirements for this procurement and has deemed that the following levels of insurance are required:

— public liability — 10 000 000 GBP per occurrence,

— employers’ liability — 10 000 000 GBP per occurrence,

— professional indemnity — 10 000 000 GBP per claim,

— product liability — 10 000 000 per occurrence.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

For the purposes of this procurement, the University will be evaluating the potential suppliers’ technical and professional ability relevant to this procurement using the following criteria:

The remaining evaluation criteria is outlined fully in Section of File 6 (compliance and selection questionnaire/workbook).

Part 1: potential supplier information — information only;

Part 2: exclusion grounds;

Section 2.1a – 2.1e: grounds for mandatory exclusion — pass/fail;

Section 2.2a – 2.2k: grounds for discretionary exclusion — discretionary pass/fail.

Part 3: economic and financial standing:

Section 3 3.1(a) – 3.1(c): economic and financial standing discretionary pass/fail;

Section 4: insurance — pass/fail;

Section 5 5.1(a) – 5.1(b): relevant experience and contract examples — 3 examples — for information;

Section 6: environmental management — discretionary pass/fail.

Additional questions: 6.4.1 supply chain management – mandatory pass mark of 6 out of 10; and

6.4.2 working on a live site — mandatory pass park of 6 out of 10.

Section 7: health and safety — discretionary pass/fail;

Section 8: compliance with the conditions of contract (File 5) — discretionary pass/fail.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
Accelerated procedure
Justification:

The use of the accelerated restricted procedure is justified on the grounds of the works programme timetable. The works are required to be completed in preparation of the arrival of the 2021 student cohort. The halls have been temporarily taken out of use due to their deteriorating. Condition: failure to have the site ready for occupation in September 2021, means the properties would not be utilised for the following 12 months, they would be unoccupied during this period, this would impact on student experience and there would be a loss of income to the University. Furthermore the delay in opening this facility will pose logistical challenges to further planned works at South Stoneham site.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/12/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 20/12/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

ETendering portal: the University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of selection stage and/or invitation to tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on ‘Tenders’; locate the relevant project and click ‘View Details’. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking ‘Express Interest’. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below:

To submit your return:

1) Log in;

2) Click ‘Tenders’;

3) Locate the relevant project;

4) View details;

5) Click on the tab relating to the relevant project stage (e.g. ‘Invitation to Tender’);

6) Click on the ‘Attach Documents’ button and upload your return;

7) Check all your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make 1 return;

8) Click the red ‘Submit Return’ button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of award details: in accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage and reserves the right to do so.

By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and expenses: potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

VI.4)Procedures for review
VI.4.1)Review body
Official name: University of Southampton
Town: Southampton
Postal code: SO17 1BJ
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: Appointed RICS: Royal Institute of Chartered Surveyors
Postal address: 12 Great George Street
Town: London
Postal code: SW1P 3AD
Country: United Kingdom

Internet address: https://www.rics.org/uk/

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
27/11/2019