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Works - 572159-2018

26/12/2018    S248

Luxembourg-Luxembourg: Development, renovation and repair work on the buildings of the European Court of Auditors

2018/S 248-572159

Contract award notice

Results of the procurement procedure


Legal Basis:
Regulation (EU, Euratom) No 966/2012

Section I: Contracting authority

I.1)Name and addresses
Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: L-1615
Country: Luxembourg
Contact person: Service des appels d'offres et contrats
Telephone: +352 4398-47611
Fax: +352 4398-46667
Internet address(es):
Main address:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

Development, renovation and repair work on the buildings of the European Court of Auditors

Reference number: AO 461
II.1.2)Main CPV code
45430000 Floor and wall covering work
II.1.3)Type of contract
II.1.4)Short description:

The European Court of Auditors, hereinafter referred to as "the Court", intends to select an economic operator, hereinafter referred to as "the contractor", to undertake development, renovation and repair work for closed and covered areas and for the completion of its buildings.

A framework contract will be established to undertake two types of work:

— maintenance and repair work to be performed throughout the duration of the contract according to the needs of the court: maintenance work, renovation work to maintain the quality level of the built heritage, sundry repairs to blinds, doors and windows, recurrent supplies of spare parts, etc.;

— redevelopment or renovation projects that are more complex work operations on larger areas, requiring the participation of several companies.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 5 158 299.23 EUR
II.2.2)Additional CPV code(s)
45420000 Joinery and carpentry installation work
45454000 Restructuring work
II.2.3)Place of performance
Main site or place of performance:

Luxembourg Kirchberg.

II.2.4)Description of the procurement:

The court has drawn up a provisional and non-exhaustive list of maintenance and repair work and redevelopment or renovation projects that could fall within the scope of the Purchase Orders related to this framework contract. This does not constitute a commitment by the court to undertake this work, and the list is likely to evolve over time and according to needs.

Maintenance and repair work:

— renovation (floor replacement and painting of walls) of 2 members’ offices per year (area per office between 160 m2 and 185 m2) - every year during the month of August,

— regular painting of the common parts of buildings (± 4 000 m2 per year) - each year, as and when needed,

— small repairs in the buildings (± 10 working days of intervention for 2 people per year) grouped by intervention days - Each year as and when requested,

— replacement of the cylinders of the 300 elements of K2’s vented facade - in 2019,

— renovation of the car park painting and signs (parking areas: ± 7 500 m2) - in 2021,

— replacement of the corridor carpets in the K3 building (± 2 000 m2) - in 2022,

—painting work on the exterior facades and the white plaster walls of the K2 building, covering floors 0 to 6 (± 2 000 m2) - in 2022,

— installation of security film on ± 5 000 m2 of the buildings’ windows - in 2019-2020-2021,

Redevelopment or renovation projects (the projects are listed in ascending order of size of works and planned investments):

— ancillary works related to the renovation of vehicle control in the delivery area - in 2021,

— ancillary works related to the installation of motorised doors in the car park (construction of a concrete wall and painting) - in 2019,

— redevelopment of 2 members’ offices per year with modification of partitioning (area per office between 160 m2 and 185m2) - each year as and when needed,

— renovation of offices on the ground floor of the K1 building (± 150 m2) - in 2020,

— conversion of the old computer room (± 75 m2) in the K2 building to changing rooms - in 2020,

— renovation of the reception and entrance of the K1 building (± 340 m2) - 2019 - longer than 3 months,

— renovation of the Aigner room (± 140m2) with installation of 2 interpretation booths - 2019 - longer than 3 months,

— creation of a visitor centre in the K1 building at level -1 at the Agora (± 250 m2) - 2020 to 2022,

— creation of Activity Based Working (ABW) spaces at the K2 building - 2019 to 2021,

—creation of ABW spaces [1] in the K2 building (complete renovation with the creation of new premises for 2 zones per floor (5 times ± 300 m2), partial renovation of adjoining areas (hall lifts, corridor, technical rooms), opening and closing of ± 3 500m2 of ceiling and replacement of ± 3 500 m2 of

false flooring).

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

General budget of the European Union

II.2.14)Additional information

The works to be undertaken are divided into two parts in the price schedule:

— part I is for works already defined and described below, the quantities of which have been estimated,

— part II is for works on a time and means basis. The precise content of these works and repairs will be specified when requesting quotations from the Contractor - see the tender specifications, chapter A.1. for more information.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 149-340234
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: SG2 641

Development, renovation and repair work on the buildings of the European Court of Auditors

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Office Partner SA
National registration number: 2011 2202 731
Postal address: 32 rue des Martyrs
Town: Rumelange
Postal code: 3739
Country: Luxembourg
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 5 200 000.00 EUR
Total value of the contract/lot: 5 158 299.23 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 35 %
Short description of the part of the contract to be subcontracted:

Wall finishing work, flooring

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the tenderer being notified of the award decision or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Court of Auditors, service des appels d'offres et contrats
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: L-1615
Country: Luxembourg
Telephone: +352 4398-45540
Fax: +352 4398-46955
Internet address:
VI.5)Date of dispatch of this notice: