Services - 584198-2019

10/12/2019    S238    Services - Contract notice - Open procedure 

United Kingdom-Belfast: Urban planning services

2019/S 238-584198

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Clanmil Housing
Postal address: Clanmil Housing 3 Waring Street
Town: Belfast
NUTS code: UKN
Postal code: BT1 2DX
Country: United Kingdom
E-mail: procurement@clanmil.org.uk
Telephone: +44 90876000

Internet address(es):

Main address: www.clanmil.org.uk

I.1)Name and addresses
Official name: Clanmil Housing Association Ltd
National registration number: Industrial and Provident Socety Number IP136
Postal address: Northern Whig House 3 Waring Street
Town: Belfast
NUTS code: UKN
Postal code: BT1 2DX
Country: United Kingdom
Contact person: Kevin Logan
E-mail: procurement@clanmil.org.uk
Telephone: +44 90876000

Internet address(es):

Main address: www.clanmil.org.uk

I.1)Name and addresses
Official name: Connswater Homes Ltd
National registration number: Industrial and Provident Society Number IP166
Postal address: 5c, Citylink Business Park, Albert Street
Town: Belfast
NUTS code: UKN
Postal code: BT12 4HQ
Country: United Kingdom
Contact person: K Logan
E-mail: procurement@clanmil.org.uk

Internet address(es):

Main address: www.connswater.org.uk

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Planning Services

Reference number: TEN/307
II.1.2)Main CPV code
71410000
II.1.3)Type of contract
Services
II.1.4)Short description:

The contracting authorities wish to appoint a suitably qualified entity to provide a full planning consultancy service. The successful Tenderer will provide assistance to the contracting authorities in delivering their respective development programs. A detailed scope of services required is provided in Document 02 – Scope of Services – Planning Consultant.

Contract period: 2 years with options to extend for 2 periods of 12 months.

To consider capacity issues the contracting authorities maintain the right to appoint a reserve consultant to be called off as required dependent on capacity issues or any conflict of interest.

It is envisaged that each contracting authority which is party to the contract will, as the need arises, issue the contractor with a service order in respect of any services required.

II.1.5)Estimated total value
Value excluding VAT: 560 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKN
Main site or place of performance:

NORTHERN IRELAND.

II.2.4)Description of the procurement:

The contracting authorities wish to appoint a suitably qualified entity to provide a full planning consultancy service. The successful Tenderer will provide assistance to the contracting authorities in delivering their respective development programs. A detailed scope of services required is provided in Document 02 – Scope of Services – Planning Consultant.

Contract period: 2 years with options to extend for 2 periods of 12 months.

To consider capacity issues the contracting authorities maintain the right to appoint a reserve consultant to be called off as required dependent on capacity issues or any conflict of interest.

It is envisaged that each contracting authority which is party to the contract will, as the need arises, issue the contractor with a service order in respect of any services required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 optional periods of 12 months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Bidders are advised that the contracting authorities have adopted the principles of social inclusion and BuySocial NI, and require the economic operator to abide by these principles in the provision of employment and training opportunities to new entrant trainees and others. Key performance indicators will be built into the contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 17/01/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The service/works will be required throughout Northern Ireland. 1 service provider will be appointed to undertake the service/works across all contracting authorities each with its own separate contract.

Suppliers instructions how to express interest in this tender:

1) Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register

— accept the terms and conditions and click ‘I agree',

— enter your correct business and user details

— note the username you chose and click ‘Save’ when complete,

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tender

— login to the portal with the username/password,

— click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),

— click on the relevant PQQ/ITT to access the content,

— click the ‘Express Interest’ button at the top of the page,

— this will move the PQQ /ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.

3) Responding to the tender

— click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court of Northern Ireland
Postal address: Chichester Street
Town: Belfast
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: High Court of Northern Ireland
Postal address: Chichester Street
Town: Belfast
Country: United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: High Court of Northern Ireland
Postal address: Chichester Street
Town: Belfast
Country: United Kingdom
VI.5)Date of dispatch of this notice:
06/12/2019