Supplies - 586860-2020

04/12/2020    S237

United Kingdom-Stafford: Cleaning and polishing products

2020/S 237-586860

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Staffordshire County Council
Postal address: Staffordshire Place 2, Tipping Street
Town: Stafford
NUTS code: UKG2 Shropshire and Staffordshire
Postal code: ST16 2DH
Country: United Kingdom
Contact person: Sharon Bowers
E-mail: sharon.bowers@staffordshire.gov.uk
Telephone: +44 1785277493
Internet address(es):
Main address: http://www.staffordshire.gov.uk/business/procurement
Address of the buyer profile: https://supplierlive.proactisP2P.com/default.aspx
I.1)Name and addresses
Official name: Newcastle Under Lyme Borough Council
Town: Newcastle Under Lyme
NUTS code: UKG2 Shropshire and Staffordshire
Postal code: ST5 1BL
Country: United Kingdom
Contact person: Sharon Bowers
E-mail: sharon.bowers@staffordshire.gov.uk
Telephone: +44 1785277493
Internet address(es):
Main address: http://www.staffordshire.gov.uk/business/procurement
Address of the buyer profile: https://supplierlive.proactisP2P.com/default.aspx
I.1)Name and addresses
Official name: Stafford Borough Council
Town: Stafford
NUTS code: UKG2 Shropshire and Staffordshire
Postal code: ST16 3AQ
Country: United Kingdom
Contact person: Sharon Bowers
E-mail: sharon.bowers@staffordshire.gov.uk
Telephone: +44 1785277493
Internet address(es):
Main address: http://www.staffordshire.gov.uk/business/procurement
Address of the buyer profile: https://supplierlive.proactisP2P.com/default.aspx
I.1)Name and addresses
Official name: Cannock Chase District Council
Town: cannock
NUTS code: UKG2 Shropshire and Staffordshire
Postal code: Ws11 1BG
Country: United Kingdom
Contact person: Sharon Bowers
E-mail: sharon.bowers@staffordshire.gov.uk
Telephone: +44 1785277493
Internet address(es):
Main address: http://www.staffordshire.gov.uk/business/procurement
Address of the buyer profile: https://supplierlive.proactisP2P.com/default.aspx
I.1)Name and addresses
Official name: South Staffs District COuncil
Town: Codsall
NUTS code: UKG2 Shropshire and Staffordshire
Postal code: WV8 1PX
Country: United Kingdom
Contact person: Sharon Bowers
E-mail: sharon.bowers@staffordshire.gov.uk
Telephone: +44 1785277493
Internet address(es):
Main address: http://www.staffordshire.gov.uk/business/procurement
Address of the buyer profile: https://supplierlive.proactisP2P.com/default.aspx
I.2)Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

The contract involves joint procurment.

I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisP2P.com/default.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisP2P.com/default.aspx
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for the Supply and Delivery of Cleaning and Hygiene Materials

Reference number: IA2118
II.1.2)Main CPV code
39800000 Cleaning and polishing products
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Framework agreement for the supply and delivery cleaning and hygiene materials.

The agreement will be used by Staffordshire County Council and 4 other Local Authorities.

II.1.5)Estimated total value
Value excluding VAT: 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
39830000 Cleaning products
39525800 Cleaning cloths
39224000 Brooms and brushes and other articles of various types
33698000 Clinical products
33191000 Sterilisation, disinfection and hygiene devices
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Staffordshire is the main place of performance.

II.2.4)Description of the procurement:

A single supplier framework for the supply and delivery of cleaning and hygiene material.

The contract will operate as a framework agreement and the County Council makes no guarantee as to the volume of business on offer. Any volumes given are indicative only, intended as a general guide based on requirements.

The setting up of this framework is run as an electronic process using the Authority’s eSourcing solution (Staffordshire County CouncilE tender Portal). This procurement follows framework procedures as set out in the Public Contracts Regulations 2015.

As part of the Governments National Procurement Strategy, collaborative working and supporting other authorities now forms part of Staffordshire County Councils procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and Public Bodies within Staffordshire and neighbouring geographical areas as prescribed by the NUTS code in this notice.

These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan/District Council and Educational Establishments including the Contracting Authorities named in this notice.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The agreement term will be from 1 April 2021 to 31 March 2023, with options to extend by 2 x 12 months — 1 April 2023 to 31 March 2024 and 1 April 2024 to 31 March 2025. In the event the agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Minimum Requirements:

Bidders must be able to provide costings for all products required. Any bidders who cannot fulfil the full requirement of materials and products may fail the procurement process.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/01/2021
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/01/2021
Local time: 13:30
Place:

SCC Offices

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This is an electronic tender. All submissions must be made via the formal contracting authority electronic tendering platform.

All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.

How to register — follow the link to Proactis electronic tendering:

https://supplierlive.proactisp2p.com/Account/Login

If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the contracting authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk

This procurement is for a framework agreement between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.

The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the contracting authority and this should be taken into consideration when bidding.

All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.

The contracting authority also reserves the right to operate a public tender or quotations outside of the framework where so required.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Staffordshire County Council
Postal address: Staffordshire Place 2, Tipping Street
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
E-mail: transportcontracts@staffordshire.gov.uk
Telephone: +44 1785277493
Internet address: https://www.staffordshire.gov.uk
VI.4.2)Body responsible for mediation procedures
Official name: Staffordshire County Council
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
E-mail: transportcontracts@staffordshire.gov.uk
Telephone: +44 1785277493
Internet address: https://www.staffordshire.gov.uk
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Staffordshire County Council
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
E-mail: transportcontracts@staffordshire.gov.uk
Telephone: +44 1785277493
Internet address: https://www.staffordshire.gov.uk
VI.5)Date of dispatch of this notice:
30/11/2020