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Slovenia-Velenje: Research and experimental development services
Section I: Contracting authority
This pre-commercial procurement is carried out by KSSENA who was appointed as lead procurer in the name and on behalf of the buyers group listed in I.1. The applicable national law is Slovenian.
Section II: Object
Pre-commercial Procurement (PCP) to buy R&D (research and development) services for Breakthrough Solutions for 100% Renewable Energy Supply in Buildings
procuRE is a PCP to buy R&D services to support cities' transition to carbon neutrality. The procurement aims to trigger new solutions to be developed and tested to address the common challenge: Achieving 100% Renewable Energy Supply in existing public buildings.
Suppliers are to design, develop, and test an innovative Renovation Approach capable of generating Renovation Packages delivering 100% renewable energy supply to any existing non-residential building with adequate envelope quality. The Renovation Approach is to be tested through generating and implementing Renovation Packages for specific non-residential buildings in Buyers Group portfolios, the Demonstration Sites.
More information can be found on the procuRE website: https://procure-pcp.eu.
Testing is expected to take place in Velenje (Slovenia); Barcelona (Spain); Nuremberg (Germany); Vila Nova de Gaia (Portugal); Istanbul (Turkey); Eilat (Israel).
The procurement will take the form of a pre-commercial procurement (PCP) under which R&D service contracts will be awarded to R&D providers in parallel in a phased approach. This will make it possible to compare competing alternative solutions. Each selected operator will be awarded a framework agreement that covers three R&D phases. The three phases are: solution design, prototype development, original development and validation and testing of a limited volume of first products or services. After each phase, intermediate evaluations will be carried out to select the best of the competing solutions. The contractors with the best value-for-money solutions will be offered a specific contract for the next phase.
The selected operators will retain ownership of the intellectual property rights (IPRs) that they generate during the PCP and will be able to use them to exploit the full market potential of the developed solutions i.e. beyond the procurement. The market potential is estimated to be the majority of educational buildings (780,000) and offices (3.4 million) across Europe.
In their proposal, tenderers are requested to describe a Renovation Approach which can be applied to any school or office across the EU in response to the Challenge Brief (TD2). The Renovation Approach constitutes the set of methods, technologies, services and devices integrated in a well-documented toolkit with which suppliers tackle the 100% RES challenge in any specific building. During the project, tenderers are expected to apply their Renovation Approach in full to the Demonstration Sites. In their proposal, suppliers are to apply the relevant part of their Renovation Approach on two hypothetical reference buildings and report on the expected resulting performance of those buildings. The proposal is rated according to the Weighted Award Criteria.
In Phase I, six contractors apply their Renovation Approach and develop a specific Renovation Package for each of the six Demonstration Sites. The design level is schematic; planning and calculations are preliminary. Contractors and procurers interact via the Co-Design procedure (such a procedure must be included in the Renovation Approach) to clarify detail and decision-making. This phase aims to verify the conceptual, technological, organisational, regulatory, safety and budgetary feasibility of the solutions.
In Phase II, four contractors refine and increase the level of detail of their designs and organise tests of all user-facing ICT-systems. The design level is as detailed as possible without the requirement to constitute construction drawings. Planning and calculations should be final. The use of the Co-Design procedure should be intensified. This phase aims to turn the schematic design to detailed designs preparing all parties involved for rapid implementation; and to give future users the opportunity to test all ICT-systems.
In Phase III, two contractors implement their Renovation Packages at the three Demonstration Sites allocated to them. Designs are turned into construction drawings, the solutions are installed, made operational, maintained and performance data collected. Contractors and procurers interact via the Continuous Commissioning procedure (this must be included in the Renovation Approach) and demonstrate how O&M and contracting plays out in real-life. This phase serves to verify both the prototype Renovation Packages and the whole prototype Renovation Approach.
After the end of the project, it is the intent of procurers to continue the operation of the solutions at all Demonstrations Sites. To enable this, contractors will submit performance and O&M offers during Phase III based on the Renovation Package submitted. There is the possibility of a follow-up project (PPI) to ensure solutions can be scaled up depending on project success and whether service prices are, at this point, commercially competitive or require further support.
This procurement receives funding from the European Union’s Horizon 2020 Research and Innovation Programme, under Grant Agreement No 963648- procuRE (https://procure-pcp.eu). The EU has given a grant for this procurement but is not participating as a contracting authority in the procurement.
procuRE carried out a series of open market consultation (OMC) events in the period 22 April 2021 – 9 July 2021 to inform the specifications of the tender. All materials and recording are available at https://procure-pcp.eu. Participation in the OMC events is not a prerequisite for submitting a tender for this call.
Section III: Legal, economic, financial and technical information
The tenders will be excluded if they do not meet the following requirements relating to the place of performance of the contract:
At least 50% of the total value of R&D activities covered by the framework agreement must be performed in the EU Member States or H2020 associated countries. The principal R&D staff working on the PCP must be located in the EU Member States or H2020 associated countries. For further information please read the tender documents.
Section IV: Procedure
Section VI: Complementary information
The PCP procurement is exempted from the WTO Government Procurement Agreement (GPA), the EU public procurement directives and the national laws that implement them (because it concerns the procurement of R&D services where the benefits do not accrue exclusively to the contracting authority for its use in the conduct of its own affairs).
Precise information on deadline(s) for review procedures:
Decisions taken with regard to the selection of Suppliers, awarding them with Phases 1, 2 or 3 or excluding them from the procuRE PCP Procedure can be challenged by means of an administrative remedy within a period of 10 days upon the formal notification of the decision. A decision dismissing the appeal could be challenged before the District Court of Velenje. Any dispute or claim arising out of or in connection with the execution of the framework agreement or of the phases contracts entered into between the buyers group and the supplier shall be heard by the District Court of Velenje.