Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Sustainable Fleet Solutions
Reference number: VEH 3137 NW
II.1.2)Main CPV code34110000 Passenger cars
II.1.3)Type of contractSupplies
II.1.4)Short description:
The Sustainable Fleet Solutions VEH 3137 NW Framework is looking to provide services for
APUC, CPC, HEPCW, LUPC, NEUPC, NWUPC and SUPC members to facilitate vehicle hire
(of manual and automatic, petrol and diesel fueled, and or electric powered) over a broad
option of vehicles up to a maximum hire length of two years (Lot 1). The use of Virtual Fleet
Car Club Services on an ad hoc basis, the leasing of Onboard Car Club Technology along
with required support to utilise Member fleet as Car Club vehicles and finally the leasing of
dedicated Car Club Pool Vehicles (Lot 2). Leasing services with an emphasis on the
transition to ultra-low emission vehicles (ULEV) (Lot 3) and ULEV Salary Sacrifice Schemes
(Lot 4).
II.1.6)Information about lotsThis contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 25 000 000.00 GBP
II.2)Description
II.2.2)Additional CPV code(s)34120000 Motor vehicles for the transport of 10 or more persons
34136000 Vans
34136100 Light vans
34136200 Panel vans
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.2.3)Place of performanceNUTS code: UK United Kingdom
II.2.4)Description of the procurement:
Covers the hire of vehicles including both automatic and manual vehicles, both petrol anddiesel vehicles along with ultra-low emission or low emission options. The vehicles willconsist primarily of cars, including 4x4s off road vehicles, light commercial vehicles with aweight up to 3.5 tonnes (LCV) of varying size, self-drive minibuses.
II.2.5)Award criteriaQuality criterion - Name: Customer Requirements / Weighting: 50.00
Price - Weighting: 50.00
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
The framework may be used for ERDF funded projects
II.2.14)Additional information
II.2)Description
II.2.2)Additional CPV code(s)34120000 Motor vehicles for the transport of 10 or more persons
34136000 Vans
34136100 Light vans
34136200 Panel vans
II.2.3)Place of performanceNUTS code: UK United Kingdom
II.2.4)Description of the procurement:
Car Club Services including the use of the Supplier’s established virtual fleet to allow both pre-booking and ad-hoc short-term rental of vehicles once a Car Club membership has been created; the provision of onboard car club technology in Member owned fleet vehicles to facilitate Car Club style provision; and the provision of dedicated Car Club pool vehicles for Member use
II.2.5)Award criteriaQuality criterion - Name: Customer Requirements / Weighting: 50.00
Price - Weighting: 50.00
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
The framework may be used for ERDF funded projects
II.2.14)Additional information
The award process for Lot 2 Car Club has not been concluded and, as such, will be covered in a separate contract award notice in line with the conclusion of the contract.
II.2)Description
II.2.2)Additional CPV code(s)34120000 Motor vehicles for the transport of 10 or more persons
34136000 Vans
34136100 Light vans
34136200 Panel vans
II.2.3)Place of performanceNUTS code: UK United Kingdom
II.2.4)Description of the procurement:
Covers the leasing of vehicles. Participating Consortia Members will have a requirement for both automatic and manual transmission, and both petrol and diesel vehicles alongside the option for ultra-low emission or low emission vehicles. Vehicles will consist primarily of cars, including 4x4s off road vehicles, light commercial vehicles with a weight up to 3.5 tonnes(LCV) of varying size and self-drive minibuses.
II.2.5)Award criteriaQuality criterion - Name: Customer Requirements / Weighting: 50.00
Price - Weighting: 50.00
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
The framework may be used for ERDF funded projects
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Salary Sacrifice for Ultra-Low Emission Vehicles
Lot No: 4
II.2.2)Additional CPV code(s)34120000 Motor vehicles for the transport of 10 or more persons
34136000 Vans
34136100 Light vans
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.2.3)Place of performanceNUTS code: UK United Kingdom
II.2.4)Description of the procurement:
Provision of an Ultra Low Emission Vehicle Salary Sacrifice Scheme enabling the employees of participating organisations to obtain a new fully maintained and insured ultra low emission vehicle in exchange for a monthly deduction from their gross salary.
II.2.5)Award criteriaQuality criterion - Name: Customer Requirements / Weighting: 70.00
Price - Weighting: 30.00
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
The framework may be used for ERDF funded projects
II.2.14)Additional information
The award process for Lot 4 Salary Sacrifice has not been concluded and, as such, will be covered in a separate contract award notice in line with the conclusion of the contract.
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice
Section V: Award of contract
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:29/09/2022
V.2.2)Information about tendersNumber of tenders received: 7
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractorOfficial name: Arnold Clark Car & Van Rental
Town: Stirling
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractorOfficial name: Car Hire (Day of Swansea) Ltd t/a Days Rental
Town: Swansea
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractorOfficial name: Limesquare Vehicle Rental
Town: Surrey
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractorOfficial name: Wessex Fleet Solutions
Town: Salisbury
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Total value of the contract/lot: 25 000 000.00 GBP
V.2.5)Information about subcontracting
Section V: Award of contract
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:29/09/2022
V.2.2)Information about tendersNumber of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractorOfficial name: Arnold Clark Car & Van Rental
Town: Stirling
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractorOfficial name: Car Hire (Day of Swansea) Ltd t/a Days Rental
Town: Swansea
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor is an SME: no
V.2.3)Name and address of the contractorOfficial name: Limesquare Vehicle Rental
Town: Surrey
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractorOfficial name: Wessex Fleet Solutions
Town: Salisbury
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)Initial estimated total value of the contract/lot: 25 000 000.00 GBP
Total value of the contract/lot: 25 000 000.00 GBP
V.2.5)Information about subcontracting