Services - 611307-2019

Display compact view

24/12/2019    S248

Ukraine-Kyiv: EIB - Ukraine Higher Education: Energy Efficiency Measures

2019/S 248-611307

Country: Ukraine

Project: Ukraine Higher Education

Project Number: FI No 84.172 Serapis No 2012 0493

Assignment title: Design and supervision services

Reference No UHE/CS/QCBS-01

Sector: Energy

Funding sources: EIB

Contract type: Services

Notice type: Invitation for expression of interest

Issue Date: 2.1.2020 at 16.00 local time (Kyiv, Ukraine)

Contracting authority and promoter: The Promoter of the project is the Ministry of Education and Science of Ukraine (The Promoter), while the final beneficiaries of the service contracts will be the following 6 Universities in Ukraine (the Contracting Authorities):

1) Lviv Polytechnic National University;

2) Kharkiv Polytechnic Institute;

3) Chernihiv State Technological University;

4) Sumy State University;

5) Poltava National Technical Yuri Kondratyuk University;

6) Vinnytsia National Technical University.

Closing Date: 11.2.2020 at 16.00 local time (Kyiv, Ukraine) Maximum estimated budget: 5 600 000 EUR

The European Investment Bank (‘EIB’) has initiated a lending operation with the Ministry of Education and Science of Ukraine co-financed by the Nordic Environment Finance Corporation (NEFCO) and Eastern Europe Energy Efficiency and Environment Partnership Fund (‘the E5P Fund’) that aims at financing a long-term investment programme in the field of modernization and energy efficiency refurbishment of selected Universities in Ukraine. The total investment volume of the programme – Ukraine Higher Education Project (hereinafter ‘the Project’) has been estimated at 160 000 000 EUR. The energy efficiency modernisation measures of the selected university buildings and heating networks and corresponding investment for a University is a sub-project.

This procurement concerns procurement of design and supervision services (the ‘Services’) for all 6 universities participating in Phase I of the Project. In total 124 building are included in Phase I of the Project.

The construction works under the Project are to be implemented with application of FIDIC-MDB Harmonised construction contract conditions.

The detailed instructions to applicants and application forms for the assignment can be received upon submission of a written request to the Promoter.

The Contracting Authorities now invite eligible consulting firms (Applicants) to indicate their interest in providing the Services. Interested Applicants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

Pre-qualification criteria:

The following selection criteria will be applied to Applicants. In case of applications submitted by a JV, these selection criteria will be applied to the overall JV as a whole.

(a) economic and financial capacity:

The average annual turnover for the last 3 fiscal years for which accounts have been closed (2018, 2017, 2016) has to be at least 3 800 000 EUR or equivalent (exclusive of applicable indirect taxes).

(b) technical capacity:

(i) the Applicant shall show that it has successfully implemented, completed and received final payment under at least 3 assignments over the last 5 years (from 1.1.2015 up to the deadline of submission of applications), where the Applicant has provided construction supervision and/or project management services related to civil construction under FIDIC contract conditions, of value of at least 200 000 EUR per contract (exclusive of applicable indirect taxes). In case of joint venture, the Applicants shall demonstrate that they had a participation of a minimum amount not less than 200 000 EUR in each of these contracts brought as reference;

(ii) the Applicant shall show that it has successfully implemented, completed and received final payment under at least 3 assignments over the last 5 years (from 1.1.2015 up to the deadline of submission of applications), where the Applicant has provided design services for energy efficient renovation of buildings and/or design services for civil construction of public and/or residential buildings, of value of at least 300 000 EUR per contract (exclusive of applicable indirect taxes). In case of joint venture, the Applicants shall demonstrate that they had a participation of a minimum of 50 %, with equivalent amount not less than 300 000 EUR in each of these contracts brought as reference;

(iii) the Applicant shall show that it has successfully implemented, completed and received final payment under at least 3 assignments over the last 5 years (from 1.1.2015 up to the deadline of submission of applications), where the Applicant has provided construction supervision and/or project management services related to civil construction under FIDIC contract conditions, of value of at least 200 000 EUR per contract (exclusive of applicable indirect taxes). In case of joint venture, the Applicants shall demonstrate that they had a participation of a minimum amount not less than 200 000 EUR in each of these contracts brought as reference;

(ii) the Applicant shall show that it has successfully implemented, completed and received final payment under at least 3 assignments over the last 5 years (from 1.1.2015 up to the deadline of submission of applications), where the Applicant has provided design services for energy efficient renovation of buildings and/or design services for civil construction of public and/or residential buildings, of value of at least 300 000 EUR per contract (exclusive of applicable indirect taxes). In case of joint venture, the Applicants shall demonstrate that they had a participation of a minimum of 50 %, with equivalent amount not less than 300 000 EUR in each of these contracts brought as reference;

(iii) the Applicant shall show that it has successfully implemented, completed and received final payment under at least 2 assignments over the last 5 years (from 1.1.2015 up to the deadline of submission of applications), where the Applicant has provided services of implementation support and/or project management and/or technical assistance for IFI financed projects of a minimum value of 1 500 000 EUR (exclusive of applicable indirect taxes). In case of joint venture, the Applicants shall demonstrate that they had a participation of a minimum of 50 %, with equivalent amount not less than 1 500 000 EUR in each of these contracts brought as reference.

Among the similar assignments brought as reference in para (ii) above, at least 1 shall have been performed in the EU’s Eastern Neighbourhood and/or countries of the Commonwealth of Independent States CIS (Armenia, Azerbaijan, Belarus, Kazakhstan, Kyrgyzstan, Moldova, Russia, Tadzhikistan, Uzbekistan) as well as Georgia and Ukraine.

In case 1 single project brought as a reference, covers both criteria under point b (i) and b (ii) above, the amounts and services should be clearly specified separately and they should be certifiable upon request by the Contracting Authority(s).

Only applicants satisfying the above selection criteria will be further evaluated based on the below shortlisting criteria:

In the event that more than 8 Applicants fulfil all the qualifying criteria above, the Contracting Authority shall use the following criterion to rank the applicants:

1) The number of contracts brought as reference in b (i) and b (ii) above;

2) In case of competition between 2 or more Applicants having the same number of compliant references as per the factors for re-examination above, the cumulative value of the contract amounts of the completed service contracts (proportion carried out by the applicant) fulfilling technical capacity criteria b (i) and b (ii) above will be taken into account.

Applications shall be submitted using Application forms provided by the Promoter.

Procurement of the Services will be conducted in compliance with the policies and standards described in the EIB’s guide to procurement, September 2018.

Shortlisted Applicants shall subsequently be invited to submit 1 technical proposal and 1 financial proposal for all sub-projects, that shall be subject to evaluation on the basis of highest combined (quality and cost) score (quality and cost-based selection) as further specified in the request for proposals.

Participation is open to all legal entities and natural persons in accordance with the EIB guide to procurement https://www.eib.org/en/publications/guide-to-procurement. For details on exclusions and rejections please see instructions to Applicants and application forms.

Consulting firms may associate with other firms in the form of a joint venture, consortium or association (JV) to enhance their qualifications. A type of association shall be clearly stated in the expression of interest. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

Sub-contracting is allowed.

Provisional date of request for proposal is first quarter of 2020. The provision of services is expected to start in Q2 2020 and last for 63 months.

The expression of interest, as well as all subsequent correspondence, shall be in English.

Expression of interest shall be sent either by recorded delivery (official postal service) or hand delivered (including courier services) to the Promoter to the address specified below:

Contact details of the Promoter:

The Ministry of Education and Science of Ukraine, 10 Peremohy Ave., 01135, Kyiv, Ukraine

Representative:

Mr. Yuriy Matyushenko, Deputy Head of Division of State Property and Enterprises

The Ministry of Education and Science of Ukraine, 10 Peremohy Ave, 01135, Kyiv, UKRAINE

Tel. +380444814750

Fax +380444814751

Email: matyushenko@mon.gov.ua