Services - 65059-2019

11/02/2019    S29    - - Services - Contract notice - Open procedure 

United Kingdom-Kirkintilloch: Hotel accommodation services

2019/S 029-065059

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
East Dunbartonshire Council
Civic and Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
United Kingdom
Telephone: +44 1415745750
E-mail: angela.woodburn@eastdunbarton.gov.uk
Fax: +44 1415745529
NUTS code: UKM81

Internet address(es):

Main address: http://www.eastdunbarton.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Temporary Accommodation (Emergency)

Reference number: EDC/2019/2727
II.1.2)Main CPV code
55110000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council has a legislative requirement to provide short term temporary accommodation to households which require this service under emergency circumstances.

This is a reactive service which is unpredictable in nature. Accommodation may be required for one or more nights, with most stays being less than seven nights. Full details of the requirement are contained within the tender documentation.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
II.2)Description
II.2.1)Title:

Single Rooms (One Adult)

Lot No: 1
II.2.2)Additional CPV code(s)
55110000
55100000
55200000
45212400
63500000
85311000
55250000
II.2.3)Place of performance
NUTS code: UKM81
Main site or place of performance:

Southbank Marina, Strathkelvin Place, KIRKINTILLOCH

II.2.4)Description of the procurement:

The contract on offer is participation in a multi supplier Framework Agreement to deliver short term emergency temporary accommodation.

The Council has a legislative requirement to provide short term temporary accommodation to households which require this service under emergency circumstances.

This is a reactive service which is unpredictable in nature. Accommodation may be required for one or more nights, with most stays being less than seven nights, but can be longer if required.

This lot is to accommodate 1 person.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Twin/Double Rooms (2 People)

Lot No: 2
II.2.2)Additional CPV code(s)
55110000
55100000
55200000
63500000
45212400
85311000
II.2.3)Place of performance
NUTS code: UKM81
Main site or place of performance:

Southbank Marina, Strathkelvin Place, KIRKINTILLOCH

II.2.4)Description of the procurement:

The contract on offer is participation in a multi supplier Framework Agreement to deliver short term emergency temporary accommodation.

The Council has a legislative requirement to provide short term temporary accommodation to households which require this service under emergency circumstances.

This is a reactive service which is unpredictable in nature. Accommodation may be required for one or more nights, with most stays being less than seven nights, but can be longer if required.

This lot is to accommodate 2 people in a double/twin or larger room.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Triple Rooms (3 People)

Lot No: 3
II.2.2)Additional CPV code(s)
55110000
55100000
55200000
55000000
45212400
63500000
85311000
55250000
II.2.3)Place of performance
NUTS code: UKM81
Main site or place of performance:

Southbank Marina, Strathkelvin Place, KIRKINTILLOCH

II.2.4)Description of the procurement:

The contract on offer is participation in a multi supplier Framework Agreement to deliver short term emergency temporary accommodation.

The Council has a legislative requirement to provide short term temporary accommodation to households which require this service under emergency circumstances.

This is a reactive service which is unpredictable in nature. Accommodation may be required for one or more nights, with most stays being less than seven nights, but can be longer if required.

This lot is for accommodation for 3 people in a room.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Family Rooms

Lot No: 4
II.2.2)Additional CPV code(s)
55110000
55100000
55200000
45212400
55250000
63500000
85311000
55000000
II.2.3)Place of performance
NUTS code: UKM81
Main site or place of performance:

Southbank Marina, Strathkelvin Place, KIRKINTILLOCH

II.2.4)Description of the procurement:

The contract on offer is participation in a multi supplier Framework Agreement to deliver short term emergency temporary accommodation.

The Council has a legislative requirement to provide short term temporary accommodation to households which require this service under emergency circumstances.

This is a reactive service which is unpredictable in nature. Accommodation may be required for one or more nights, with most stays being less than seven nights, but can be longer if required.

This lot is for accommodation for a Family room to accommodate 4 or more people.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As detailed within the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 80
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/03/2019
Local time: 12:00
Place:

Kirkintilloch

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

It is a requirement of this tender that accommodation is provided within a 20 miles radius of the East Dunbartonshire Council area boundary.

The Authority expressly reserves the right:

1) Not to award any contract for either all or some of the lots as a result of the procurement process commenced by the publication of this notice;

2) to make whatever changes it may see fit to the content and structure of the tendering competition.

Also in no circumstances will the Authority be liable for any costs incurred by the tenderer(s).

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=572466.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please see tender documents for requirements.

(SC Ref:572466)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=572466

VI.4)Procedures for review
VI.4.1)Review body
East Dunbartonshire Council
Civic and Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
United Kingdom
Telephone: +44 1415745750
Fax: +44 1415745529

Internet address: http://www.eastdunbarton.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority will incorporate a 10 calendar day standstill period from the point at which information on the award of the contract is communicated with tenderers. This period allows for unsuccessful tenderers to seek further debriefing from the Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing. Such additional information should be requested from the address and contact detailed in this notice.

VI.4.4)Service from which information about the review procedure may be obtained
East Dunbartonshire Council
Civic and Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
United Kingdom
E-mail: angela.woodburn@eastdunbarton.gov.uk
VI.5)Date of dispatch of this notice:
07/02/2019