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Supplies - 651753-2021

20/12/2021    S246

Germany-Berlin: Software package and information systems

2021/S 246-651753

Contract award notice

Results of the procurement procedure

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: EU OPENSCREEN ERIC
Postal address: Robert-Rössle-Str. 10
Town: Berlin
NUTS code: DE3 Berlin
Postal code: 13125
Country: Germany
Contact person: EU OPENSCREEN ERIC
E-mail: wolfgang.fecke@eu-openscreen.eu
Internet address(es):
Main address: www.eu-openscreen.eu
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Research

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Software for compound ordering and small-scale compound registration for dry powders

II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Supplies
II.1.4)Short description:

A software solution shall be purchased that enables the sponsor to manage a set of 140 000 small molecules. These compounds are stored in the automated storage system Verso M2 from Hamilton Storage GmbH. The software shall also allow the sponsor’s collaborators to order compounds that are reformatted into microtiter plates. Furthermore, supporting information about these chemical compounds shall be made available to the collaborators. Additionally, a web-based tool enables the sponsor’s collaborators to register small numbers (in the range of dozens to hundreds) of solid compound samples in the software and to send those compounds to the sponsor.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 000.00 EUR
II.2)Description
II.2.2)Additional CPV code(s)
72212160 Library software development services
72210000 Programming services of packaged software products
48611000 Database software package
48600000 Database and operating software package
72212600 Database and operating software development services
72320000 Database services
II.2.3)Place of performance
NUTS code: DE3 Berlin
Main site or place of performance:

Berlin

II.2.4)Description of the procurement:

-— The software needs to run on a central server system. This server may be located at the service provider (in this case the server must be located within the European Union for data protection reasons) or can be located at EU-OPENSCREEN

facilities and be maintained remotely by the service provider/software manufacturer. This is subject to negotiations.

— The interaction with the users must be possible from different locations using a secure web browser access. The software must use a role-based user management, which gives the different users the corresponding rights to view compound structures, initiate compound orders, register new compounds and add reference data of the compounds.

— A user training must be included.

— At least three users must have administrative privileges, which allows them to register new users, register new compounds by conducting a batch import of many compounds at once, and add reference data to the compounds.Up to 50 user shall have the possibility to initiate compound orders and download reference data of the compounds.

— The software must possess an algorithm for standardising the structures of chemical compounds. This algorithm must create a report about potentially erroneous compound structures. The software must allow to import alternative

chemical structure representations (e.g. from a software that uses a different algorithm for structure standardisation). The original compound structure at the time of registration must always remain available.

— The users with administrative privileges must be able to define any number of reference data fields. These data fields may contain data sheets of quality control reports (NMR or LC-MS spectra in the form of PDF documents or numeric tables), fluorescence and absorbance spectra (numeric tables or images). Batch import must be possible for these reference data.

— Functionality of the software for at least 10 years after purchase.

— First level support via email or telephone over a period of 5 years must be included in the offer. The reaction time of the first-level support shall not exceed 24 hours.

— Options include first-level support for additional 5 years, software-interfaces for the control of liquid-handling workstations. The detailed technical specification of the software interfaces will be part of the negotiation procedure.

II.2.5)Award criteria
Quality criterion - Name: Software interface for integration of liquid handling workstations / Weighting: 30
Quality criterion - Name: Additional functionality for further flexibility / Weighting: 5
Quality criterion - Name: delivery time / Weighting: 5
Quality criterion - Name: software presentation / Weighting: 10
Price - Weighting: 50
II.2.11)Information about options
Options: yes
Description of options:

- Additional software interface for integration of liquid handling workstations.

- Maintenace and support up to 60 months after day of acceptance

- Maintenance and support 2026 onwards

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 251-628442
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

Software for compound ordering and small-scale compound registration for dry powders

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
02/12/2021
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Titian Software Ltd
Postal address: 2, Newhams Row
Town: London
NUTS code: UK United Kingdom
Postal code: SE1 3Uz
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted

Section VI: Complementary information

VI.3)Additional information:

- statements in II.1.7, V.2.2 und V. 2.4 are not obligatory. Entry of numbers is not according to actual value but due to requirements of publication form.

-V.2.2: We have no information about the classification of tenderers as SME.

-The German version of this notice and the tender documents version shall always prevail over the English version.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Vergabekammer des Landes Berlin
Postal address: Martin-Luther-Str. 105
Town: Berlin
Postal code: 10825
Country: Germany
Telephone: +49 3090138316
Fax: +49 3090137613
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Tendering procedure will take place in accordance with UVgO. This does not create rights for the bidders concerning the procurement procedure. EU-OPENSCREEN ERIC is an international organisation according to Art. 9 Abs. 1b Directive 2014/24/EU, § 109 GWB. Review proceedings (§§ § 160 ff GWB) are not admissible.

VI.5)Date of dispatch of this notice:
15/12/2021