Services - 65651-2016

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26/02/2016    S40

United Kingdom-Stafford: Social services

2016/S 040-065651

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Staffordshire Procurement — People
Postal address: No 2 Staffordshire Place
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
For the attention of: Caroline Clarke
E-mail: caroline.clarke@staffordshire.gov.uk
Telephone: +44 1785854653
Fax: +44 1785278286

Internet address(es):

General address of the contracting authority: www.staffordshire.gov.uk/business/procurement

Further information can be obtained from:
Official name: Staffordshire Procurement
Postal address: No. 2 Staffordshire Place
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
Internet address: www.staffordshire.gov.uk/business/procurement/etendering

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Staffordshire Procurement
Postal address: No. 2 Staffordshire Place
Town: Stafford
Postal code: ST16 2DH
Internet address: www.staffordshire.gov.uk/business/procurement/etendering

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: North Staffordshire Clinical Commissioning Group
Postal address: Morston House, The Midway
Town: Newcastle-under-Lyme
Postal code: ST5 1QG
Country: United Kingdom

Official name: South East Staffordshire and Seisdon Peninsula Clinical Commissioning Group
Postal address: Merlin House, Etchell Road, Bitterscote
Town: Tamworth
Postal code: B78 3HF
Country: United Kingdom

Official name: Stafford and Surrounds Clinical Commissioning Group
Postal address: Staffordshire Place 2
Town: Stafford
Postal code: ST16 2LP
Country: United Kingdom

Official name: Cannock Chase Clinical Commissioning Group
Postal address: Staffordshire Place 2
Town: Stafford
Postal code: ST16 2LP
Country: United Kingdom

Official name: East Staffordshire Clinical Commissioning Group
Postal address: Edwin House, Second Avenue Centrum 100
Town: Burton-on-Trent
Postal code: DE14 2WF
Country: United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Mental Health Social Inclusion and Recovery.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services

NUTS code UKG24 Staffordshire CC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Mental Health Social Inclusion and Recovery contract will be for the delivery of a range of mental health services to Adults within the Contract Area based on the recovery approach, co-production and social inclusion principles taking a whole systems approach within the community. This will include the opportunities for one to one direct support in the community, peer support, safe space provision, and structured programmes of activity. This will be based on an individuals assessed need, and recovery plan that will be reviewed and will demonstrate the achievement of outcomes for that individual.
Note: Mental Health refers to functional mental illness; these services are not targeted at people who are experiencing a dementia.
In order to achieve this model of care, there will be 3 geographical lots whereby a prime provider may be required for each of the three lots who shall develop partnerships via subcontracting arrangements with other experienced and appropriate providers that have direct contact and experience with target populations.

Important note — The participation and process for this tender will be via the electronic tendering portal located at www.staffordshire.alito.co.uk Please ensure you also refer to section VI.3 of this notice.

All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:

1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to Proactis E-Tendering (http://www.staffordshire.alito.co.uk). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into Proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.

If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commissioning.team@staffordshire.gov.uk

II.1.6)Common procurement vocabulary (CPV)

85320000 Social services, 85312100 Daycare services, 98000000 Other community, social and personal services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 5 000 000 and 5 700 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial period is 1.10.2016 to 30.9.2019 (with 1 x 12 month options to extend — therefore options maybe taken up for the period 1.10.2019 to 30.9.2020). The options will be exercised at the discretion of the County Council.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 1.10.2016. Completion 30.9.2020

Information about lots

Lot No: 1 Lot title: (A) Staffs Moorlands District Council and Newcastle Borough Council Area
1)Short description
Staffs Moorlands District Council and Newcastle Borough Council Area.
2)Common procurement vocabulary (CPV)

85320000 Social services, 85312100 Daycare services, 98000000 Other community, social and personal services

3)Quantity or scope
Estimated value excluding VAT: 1 766 408 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: (B) Stafford Borough Council, Cannock Chase District Council, South Staffs Council District Area
1)Short description
Stafford Borough Council, Cannock Chase District Council, South Staffs Council District Area.
2)Common procurement vocabulary (CPV)

85320000 Social services, 85312100 Daycare services, 98000000 Other community, social and personal services

3)Quantity or scope
Estimated value excluding VAT: 1 780 528 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: (C) Lichfield District Council and Tamworth Borough Council and East Staffs Borough Council area
1)Short description
Lichfield District Council and Tamworth Borough Council and East Staffs Borough Council area.
2)Common procurement vocabulary (CPV)

85320000 Social services, 85312100 Daycare services, 98000000 Other community, social and personal services

3)Quantity or scope
Estimated value excluding VAT: 2 104 504 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments may be made following acceptance by the banking agents of the County Council.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required by the grouping of providers. The contract may be awarded to a single applicant or a consortium or individuals of a consortium but in the case of a consortium or individuals of a consortium liability will be joint and several.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The requirements for minimum economic, financial and technical capacity will be included in the tender documents.
Any tender may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 57 of the Public Procurement Regulations 2015.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract.
Financial checks will be undertaken for economic operators using one or more of the Councils current

financial assessors; n2check (www.n2check.com),

Dun and Bradstreet (www.dnb.co.uk), Experian

(www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used.

Note:
1. It is the responsibility of the economic operator to
ensure that the appropriate accounts have been filed
and that the credit information held is correct.
2.Should economic operators wish other financial information to be taken into account to support the
economic and financial check this should be submitted with the response to the ITT. SCC
reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors.
3. For sole traders/partnerships where third party financial assessments are not available the
assessment will be undertaken using a financial spreadsheet detailing trading account data for the last three years.
The organisation should hold valid insurance as required by the contract, or a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
The County Council may request from time to time a Parent Company Guarantee/Bond/ equivalent.
Minimum level(s) of standards possibly required: Financial checks
Any economic operator
being given an above average/higher than
Average risk rating or poorer, by one or more of the assessors used, may be rejected
Insurance Levels
Public Liability 5 000 000 GBP
Employers Liability 5 000 000 GBP
Professional Indemnity 2 000 000 GBP
Failure to achieve or agree to this may lead to disqualification.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The requirements for minimum economic, financial and technical capacity will be included in the tender documentation.
Minimum level(s) of standards possibly required:
Compliance with Public Procurement Regulations 2015. Scored criteria and pass/fail requirements as detailed below:
Eligibility of organisation — fail on unlawful actions. Economic and financial standing — fail on above average risk rating or poorer on financial checks. Technical ability — fail if questions not answered in full. Unable to provide references.
Health and safety policy — fail if no policy in place. Fail if no access to professional health and safety advice.
Insurance certification: fail if unable to meet minimum insurance levels
DBS requirements. Fail if unable to meet DBS requirements.
References: fail if no references or evidence supplied.
Equal opportunities: fail if no policy in place.
Safeguarding: fail if no policy in place.
Business continuity: fail if no written policy/plan in place.
The above pass/fail criteria (see ITT documentation for further details) is also in addition to scored criteria presented in the ITT questionnaire documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SCHM00109
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 013-018707 of 20.1.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.4.2016 - 00:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.4.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 20.4.2016 - 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: February 2020.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. How to register:

1. Instructions at http://www.staffordshire.gov.uk/business/procurement/etendering/

2. Follow the link to Proactis E-Tendering (http://www.staffordshire.alito.co.uk). On the main page click suppliers then (new user) register links.

3. Complete the self-registration questions and click the Register button.
4. You will receive a confirmation e-mail with an authentication link (this email may find its way to your trash/junk email account, so please check).
5. Confirm the authentication and then login into Proactis suppliers-side.
6. Search the bulletin board for the tender(s) using key words, search criteria etc.
7. Once found, click on the (blue) contract title to register interest against an active tender.
8. Click the register button and then continue.
9. The tender will now be in the my tenders profile area on the main menu.
10. Find the read me first document and continue with managing the tender.

If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commissioning.team@staffordshire.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Staffordshire Procurement — People
Postal address: No. 2 Staffordshire Place
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom

Body responsible for mediation procedures

Official name: Staffordshire Procurement — People
Postal address: No. 2 Staffordshire Place
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
Internet address: www.staffordshire.gov.uk/business/procurement

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to
tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
The Court may order the setting aside of the award decision or may order the
Contracting Authority to amend any document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order
that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Staffordshire Procurement
Postal address: No. 2 Staffordshire Place
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
Internet address: www.staffordshire.gov.uk/business/procurement

VI.5)Date of dispatch of this notice:
24.2.2016