Services - 658600-2021

24/12/2021    S250

Spain-Alicante: Business services: law, marketing, consulting, recruitment, printing and security

2021/S 250-658600

Contract notice


Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Procurement procedure related to European Union external actions financed from the general budget of the European Union. In particular, Regulation (EU) N°236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EU) No 234/2014 establishing a Partnership Instrument for cooperation with third countries are applicable.

Section I: Contracting authority

I.1)Name and addresses
Official name: European Union Intellectual Property Office
National registration number: V-03965324
Postal address: Avenida de Europa 4
Town: Alicante
NUTS code: ES52 Comunitat Valenciana
Postal code: 03008
Country: Spain
Contact person: EU-funded procurement
Internet address(es):
Main address:
Address of the buyer profile:
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: External Aid Programmes
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Intellectual Property and Project Support Expertise for the implementation of the IP Key China action

Reference number: EUIPO/IPCH/2021/EA-AO/01
II.1.2)Main CPV code
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)Type of contract
II.1.4)Short description:

The purpose of this contract is to provide long term expertise for the implementation of the “IP Key China” Action. The overall objective of the action is “to level the playing field for European companies operating in China by contributing to greater transparency and fair implementation of the IPR protection and enforcement system in China”. Its specific objectives are:

1. To promote progressive convergence of China towards European standards in IPR legislation, protection and enforcement and the development of best practices;

2. To support the interest of European innovators and right holders trading with or investing in China;

3. To contribute to greater transparency and fair implementation of the IPR protection and enforcement system in China and

4. To increase political and public awareness of the importance of IPR protection.

II.1.5)Estimated total value
Value excluding VAT: 1 926 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
73000000 Research and development services and related consultancy services
II.2.3)Place of performance
NUTS code: CN China
Main site or place of performance:

Beijing with missions in PRC and abroad.

The selected contractor will have to ensure that all legal requirements to allow the consultants to work in the People's Republic of China are met.

II.2.4)Description of the procurement:

The purpose of this contract is to select suitable long term expertise in Intellectual Property (2 long-term experts with experience in the EU and knowledge of the Chinese IP system), Stakeholders' management (1 long-term expert with experience in working with the main local project's partners) and Support staff (2 long-term experts fluent in Chinese and able to communicate in English) that, from Beijing, will complement the EUIPO team in charge of implementing the project. The scope of the contract is limited to the provision of long-term expertise, other costs (e.g. for setting up the office and implementing the activites) are excluded.

The IP Key China Action is co-funded by the European Commission and implemented by the European Union Intellectual Property Office.

The implementation period of the project is 36 months starting, according to currently available information, in September 2022. However, it is to be noted that, some of the expertise sought might be requested to contribute to closure activities (up to 3 months after the end of the project's implementation period), if this is the case the contracting authority will inform the selected contractor in writing during the last year of implementation.

Rationale and expected results.

EU trade relations with China are both particularly important, the country being among the top three international partners for trade in goods with the EU in 2020, and complex, with a multitude of issues EU stakeholders face in China. China’s economy is not only developing at a quite significant pace but still has to find the right balance between the state and the market.

At international level, its historical protectionist attitude that remains relevant in some rapidly developing strategic sectors, coupled with the unparalleled scale of its internal market, could represent a problem for EU industries’ competitiveness in the near future. It is therefore a crucial moment to promote and support the China’s integration into (and respect of) the international economic legal system, especially in the field of intellectual property rights that are key assets in sectors of importance now and that are likely to remain so in the future.

In the last couple of years, the country, with the view of furthering and consolidating its achievements, has updated and fine-tuned practically all applicable legislation to facilitate intellectual property registration, achieve institutional rationalisation, reinforce the protection of intellectual property rights and align with international treaties and best practices in the field. However, efforts in the definition of the regulatory and procedural framework necessary to constistently put the recent reforms in practice are still on-going.

Moreover, China remains the European Union's (EU) priority and focus of attention on IPR infringements. According to the Report on the EU customs enforcement of intellectual property rights, in 2019 China (including Hong Kong) was the country of provenance of as much as 80% of IPR infringing goods detained at the EU borders when considered by value. Additionally, it represented the source of 90% of the IPR infringing goods seized while entering the EU via the postal services (so-called small parcels).

Within this framework, the project's expected results are as follows:

1. Improved convergence of China towards EU and international standards in IPR protection and the development of best practices.

2. Better transparency and more fair implementation of the IPR protection and enforcement system in China, avoiding and discouraging any protectionist market access barriers through the misuse of IPR legislation

3. Increased political and public awareness of the importance of IPR protection, including through academia.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 926 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2022
End: 30/11/2025
This contract is subject to renewal: yes
Description of renewals:

The Contracting Authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to 50% (estimated amount of approximately 963,000). Any extension of the contract would be subject to satisfactory performance by the Contractor.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

If more than 8 eligible candidates meet the selection criteria, the relative strengths and weaknesses of the applications of these candidates must be reexamined to identify the eight best candidates, the only factors which will be taken into consideration during this re-examination are:

• the highest number of projects implemented in the field of intellectual property

• the highest cumulated value of the projects in the field of intellectual property

For further information please see the additional information available in the documents' library section of this procedure.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

European Union Contribution Agreement PI/2021/429589 for the implementation of the IP Key China Project funded under Regulation (EU) No 234/2014 establishing a Partnership Instrument for cooperation with third countries.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:


For further information on eligibility conditions and grounds for exclusion, please see the additional information document available in the documents' library section of this procedure.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Prospective applicants are reminded that the selected contractor will be responsible for complying with all applicable administrative and legal requirements to guarantee that the proposed team of consultansts can deliver the services in the People's Republic of China.

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/02/2022
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 28/03/2022
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

Please see the additional information document in the documents' library section of this procedure.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxemburg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 43032100
Internet address:
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, PO Box 403
Town: Strasbourg
Postal code: 67001
Country: France
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.

VI.5)Date of dispatch of this notice: