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Services - 68017-2019

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12/02/2019 S30

United Kingdom-Leicester: Procurement software package

2019/S 030-068017

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
NUTS code: UKF21 Leicester
Postal code: LE19 1ES
Country: United Kingdom
Contact person: Resources Procurement Team
E-mail: tenders@espo.org
Telephone: +44 1162944021
Internet address(es):
Main address: www.espo.org

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

774_18 eProcurement Solutions

Reference number: 774_18

II.1.2)Main CPV code

48490000 Procurement software package

II.1.3)Type of contract

Services

II.1.4)Short description:

ESPO is seeking to establish a Framework Agreement with a number of service providers for the provision of eProcurement Solutions.

The framework will offer customers access to a number of comprehensive eProcurement web-based solutions and will be split into 7 distinct modules:

— eTendering (including eEvaluation),

— eAuction,

— Dynamic Purchasing System (DPS),

— eContract Management,

— eVendor (supplier management),

— Complete eProcurement Solution.

Service providers must be able to deliver the above 6 core modules as a minimum.

The procure-to-pay module is a non-mandatory solution to be delivered through the framework should the service provider offer the module as part of their services.

— Procure-to-Pay (P2P).

II.1.6)Information about lots

This contract is divided into lots: no

II.1.7)Total value of the procurement (excluding VAT)

Value excluding VAT: 20 000 000.00 GBP

II.2)Description

II.2.2)Additional CPV code(s)

48000000 Software package and information systems

48312000 Electronic publishing software package

48613000 Electronic data management (EDM)

48470000 Auction software package

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

ESPO is seeking to establish a Framework Agreement with a number of service providers for the provision of eProcurement Solutions.

The framework will offer customers access to a number of comprehensive eProcurement web-based solutions and will be split into 7 distinct modules:

— eTendering (including eEvaluation),

— eAuction,

— Dynamic Purchasing System (DPS),

— eContract Management,

— eVendor (supplier management),

— Complete eProcurement Solution.

Service providers must be able to deliver the above 6 core modules as a minimum.

The procure-to-pay module is a non-mandatory solution to be delivered through the framework should the service provider offer the module as part of their services.

— Procure-to-Pay (P2P).

ESPO operates an eProcurement portal, through which it usually conducts tender exercises. However, ESPO has determined that the specialised nature of this procurement means that, in order to be able to demonstrate that the confidentiality of tenders has been preserved, the use of electronic means of communication would require specific tools, devices or file formats that are not generally available or supported by generally available applications. Regulation 22(3) of the Public Contracts Regulations 2015 permits ESPO not to use electronic means of communication in these circumstances. Therefore, ESPO shall carry out communication in accordance with Regulation 22(4) of the Public Contracts Regulations 2015 and the tender process will be completed outside the portal, through a postal exercise.

II.2.5)Award criteria

Quality criterion - Name: Non-price / Weighting: 60

Price - Weighting: 40

II.2.11)Information about options

Options: yes

Description of options:

The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including ambulance services; registered charities; registered social landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal

ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier will be asked to enter into an additional separate Framework Agreement (the second framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

The second Framework Agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd will enter into the Framework Agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 203-462521

IV.2.8)Information about termination of dynamic purchasing system

IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 774_18

Title:

774_18 eProcurement Solutions

A contract/lot is awarded: yes

V.2)Award of contract

V.2.1)Date of conclusion of the contract:

15/01/2019

V.2.2)Information about tenders

Number of tenders received: 7

Number of tenders received from SMEs: 6

Number of tenders received from tenderers from other EU Member States: 1

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 0

The contract has been awarded to a group of economic operators: yes