Services - 68017-2019

12/02/2019    S30

United Kingdom-Leicester: Procurement software package

2019/S 030-068017

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
NUTS code: UKF21 Leicester
Postal code: LE19 1ES
Country: United Kingdom
Contact person: Resources Procurement Team
E-mail: tenders@espo.org
Telephone: +44 1162944021
Internet address(es):
Main address: www.espo.org
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

774_18 eProcurement Solutions

Reference number: 774_18
II.1.2)Main CPV code
48490000 Procurement software package
II.1.3)Type of contract
Services
II.1.4)Short description:

ESPO is seeking to establish a Framework Agreement with a number of service providers for the provision of eProcurement Solutions.

The framework will offer customers access to a number of comprehensive eProcurement web-based solutions and will be split into 7 distinct modules:

— eTendering (including eEvaluation),

— eAuction,

— Dynamic Purchasing System (DPS),

— eContract Management,

— eVendor (supplier management),

— Complete eProcurement Solution.

Service providers must be able to deliver the above 6 core modules as a minimum.

The procure-to-pay module is a non-mandatory solution to be delivered through the framework should the service provider offer the module as part of their services.

— Procure-to-Pay (P2P).

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 20 000 000.00 GBP
II.2)Description
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
48312000 Electronic publishing software package
48613000 Electronic data management (EDM)
48470000 Auction software package
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

ESPO is seeking to establish a Framework Agreement with a number of service providers for the provision of eProcurement Solutions.

The framework will offer customers access to a number of comprehensive eProcurement web-based solutions and will be split into 7 distinct modules:

— eTendering (including eEvaluation),

— eAuction,

— Dynamic Purchasing System (DPS),

— eContract Management,

— eVendor (supplier management),

— Complete eProcurement Solution.

Service providers must be able to deliver the above 6 core modules as a minimum.

The procure-to-pay module is a non-mandatory solution to be delivered through the framework should the service provider offer the module as part of their services.

— Procure-to-Pay (P2P).

ESPO operates an eProcurement portal, through which it usually conducts tender exercises. However, ESPO has determined that the specialised nature of this procurement means that, in order to be able to demonstrate that the confidentiality of tenders has been preserved, the use of electronic means of communication would require specific tools, devices or file formats that are not generally available or supported by generally available applications. Regulation 22(3) of the Public Contracts Regulations 2015 permits ESPO not to use electronic means of communication in these circumstances. Therefore, ESPO shall carry out communication in accordance with Regulation 22(4) of the Public Contracts Regulations 2015 and the tender process will be completed outside the portal, through a postal exercise.

II.2.5)Award criteria
Quality criterion - Name: Non-price / Weighting: 60
Price - Weighting: 40
II.2.11)Information about options
Options: yes
Description of options:

The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including ambulance services; registered charities; registered social landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal

ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier will be asked to enter into an additional separate Framework Agreement (the second framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

The second Framework Agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd will enter into the Framework Agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 203-462521
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 774_18
Title:

774_18 eProcurement Solutions

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
15/01/2019
V.2.2)Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: BravoSolution UK Ltd t/a Jaggaer
Postal address: 100 New Bridge Street
Town: London
NUTS code: UKI LONDON
Postal code: EC4V 6JA
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: EU-Supply Holding AB
Postal address: Sveavägen 159
Town: Stockholm
NUTS code: SE SVERIGE
Postal code: S-113 46
Country: Sweden
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: European Dynamics UK Ltd
Postal address: 67 Westow Street
Town: London
NUTS code: UKI LONDON
Postal code: SE19 3RW
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: In-Tend Ltd
Postal address: 3a Phoenix Riverside
Town: Rotherham
NUTS code: UKE3 South Yorkshire
Postal code: S60 1FL
Country: United Kingdom
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Proactis Ltd
Postal address: 2nd Floor, I Riverview Court, Castle Gate
Town: Wetherby
NUTS code: UKE4 West Yorkshire
Postal code: LS22 6LE
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 20 000 000.00 GBP
Total value of the contract/lot: 20 000 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

As a central purchasing body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Court of Justice Strand
Postal address: Barnsdale Way, Grove Park, Enderby
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

VI.5)Date of dispatch of this notice:
08/02/2019