Services - 75698-2019

15/02/2019    S33    Services - Contract notice - Open procedure 

Former Yugoslav Republic of Macedonia-Skopje: Time accounting or human resources software development services

2019/S 033-075698

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Ministry of Information Society and Administration
Postal address: Blvd. „Sv. Kiril i Metodij“, 54 1000 Skopje, Republic of Macedonia
Town: Skopje
NUTS code: MK ПОРАНЕШНА ЈУГОСЛОВЕНСКА РЕПУБЛИКА МАКЕДОНИЈА (PORANEŠNA JUGOSLOVENSKA REPUBLIKA MAKEDONIJA)
Postal code: 1000
Country: North Macedonia
E-mail: dejan.nikolovski@mioa.gov.mk
Telephone: +389 23200947

Internet address(es):

Main address: http://misa.gov.mk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://e-nabavki.gov.mk/PublicAccess/Home.aspx#/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Modernization of the Human Resources Management Information System “HRMIS"

Reference number: 01/2019
II.1.2)Main CPV code
72212450 Time accounting or human resources software development services
II.1.3)Type of contract
Services
II.1.4)Short description:

Subject of this procurement is modernization of the existing human resources management information system. The modernized human resources management system will have all the functionalities of the already existing human resources management system, with improved interface and navigation via data and functions, with implemented improvements of specific functionalities by introducing new functionalities (planning of training and employment, improved user support) as well as installation and configuration of additional software solutions for flexible and efficient maintenance, monitoring system for data entering as well as improved data security. Additionally, there is a plan for development of a new module – management with work processes, which will be integrated with all the existing modules in the system.

II.1.5)Estimated total value
Value excluding VAT: 50 000 000.00 MKD
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: MK008 Скопски (Skopski)
Main site or place of performance:

Skopje

II.2.4)Description of the procurement:

Subject of this procurement is modernization of the existing human resources management information system. The modernized human resources management system will have all the functionalities of the already existing human resources management system, with improved interface and navigation via data and functions, with implemented improvements of specific functionalities by introducing new functionalities (planning of training and employment, improved user support) as well as installation and configuration of additional software solutions for flexible and efficient maintenance, monitoring system for data entering as well as improved data security. Additionally, there is a plan for development of a new module – Management with work processes, which will be integrated with all the existing modules in the system.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

To prove their personal situation, the economic operator shall submit the following documents:

— declaration by the economic operator that in the last 5 years there is no enforceable judgment against them due to participation in a criminal organization, corruption, fraud or money laundering,

— confirmation that the economic operators are not a subject of bankruptcy proceedings issued by competent authority

— confirmation that the economic operators are not a subject of liquidation proceedings issued by competent authority,

— confirmation for paid taxes, contributions and other public duties issued by competent authority in the country where the economic operator is registered,

— confirmation from the Register of penalties for criminal acts committed by legal entities stating that no minor penalty — ban on participation in public call procedures, awarding public procurement contracts and contracts on public-private partnership has been imposed,

— confirmation from the Register of penalties for criminal acts committed by legal persons stating that no minor penalty — temporary or permanent ban on the performance of particular action has been imposed,

— confirmation that has not been imposed no misdemeanor sanction — ban on performance of profession, activity or responsibility, i.e. temporary ban for performance of specific activity.

The statement of line 1 shall be prepared in electronic form and electronically signed by the electronic operator and does not need to be certified by a competent authority.

Documents cannot be older than 6 (six) months considered from the deadline for submission of the bids.

If the country, where the economic operator is registered, does not issue the documents, or if it does not encompass all aforementioned case, the economic operator can submit statement verified at competent authority.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
List and brief description of selection criteria:

2.5.2) The economic operator must prove its capacity to meet the minimum requirements under item 2.5.1 by submitting the following:

(a) deliver a certificate for a quality implemented agreement in accordance with the term under item 2.5.1, sub item 1, indicating the time of execution of the contracted agreement, or if such a certificate cannot be provided, the bidder shall prove this by submitting a copy of the concluded agreement and his statement for the impeccable implementation of the same;

b) for the fulfillment of the terms and conditions under item 2.5.1 sub item 2 referring to professional qualifications, the bidder must submit the M1/M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a statement listing the person he intends to hire, along with their written consent from the person he intends to hire. For a proof of expertise, the bidder must submit a valid certificate, and as a proof of a minimum of 3 years of work experience, the bidder must submit a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience, or if such a certificate cannot be provided, the bidder must submit a statement confirming that the person has a minimum of 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement.

(c) statement that in case the bidder is selected as a procurement holder, the bidder will have a professional staff available at all times for the entire duration of the agreement, with the listed educational and professional qualifications, and the same will be hired in the project team, except for the persons under item 2, stated in the requirement under i), j) and k).

d) statement regarding the elements of the contract that the bidder intends to subcontract to a subcontractor.

2.6) Quality System Standards.

2.6.1) order to prove its capacity to implement the relevant public procurement contract, in terms of quality system standards, the economic operator must meet the following standards:

1) ISO 9001 Quality management system;

2) ISO 27001 Information Security Management System;

3) ISO 20000-1 IT Service Management System;

4) ISO 22301 Business Continuity Management System.

2.6.2) The economic operator shall prove its capacity to meet standards under sub-item 2.6.1 by submitting the required certificates for complying with the specified ISO Standards.

Minimum level(s) of standards possibly required:

2.5) Technical or professional capability

2.5.1) In order to prove its capacity to implement the relevant public procurement contract in terms of its technical or professional capability, the economic operator must meet the following minimum requirements:

— the bidder must have a referent list of minimum 1 (one) implemented agreement for development of software solution for human resources management,

— to have professional full-time or hired staff at all time, with the following professional qualifications.

(a) at least 3 programmers, holding certificates for operation with used development platform, with minimum 3 years an appropriate work experience;

(b) at least 1 person holding certificates at an expert level for database which is to be used for the solution, with minimum 3 years an appropriate work experience;

(c) at least 1 person holding certificates at an expert level for Network security architect, in accordance with the type of offered virtual device of Appendix 14;

(d) at least 1 person holding certificates at an expert level for (Network security specialist/expert) in accordance with the type of offered virtual device of Appendix 14;

(e) at least 1 person holding certificates at an expert level for network engineer) in accordance with the type of offered virtual device of Appendix 14;

(f) at least 1 web-designer with web-design skills and experience in designing at least 3 web-pages (responsive web design), stating the web-pages he/she has designed;

(g) at least 1 expert with an ISTQB (International Software Testing Qualifications Board) or another internationally recognized equivalent, with a minimum of 3 years relevant work experience;

(h) at least one project manager (software development) with a project management certificate or customer-specific quality assurance certificate user experience (Prince 2, PMI, UX/PM) or another internationally recognized equivalent with a minimum of 3 years relevant work experience;

(i) at least 1 expert holding certificate at a level of CISA (Certified Information Systems Auditor), who should be hired on a one-time-basis for performing system analysis and preparing a report on the performed inspection before the system is released;

(j) at least one expert holding certificate for business process analysis CBAP (Certified Business Analysis Professional) or another internationally recognized equivalent, with a minimum of 3 years of relevant work experience, who should be hired on a one-time-basis for performing business process analysis;

(k) at least 1 expert holding certificate for protection of personal data issued by the directorate for personal data protection, who should be hired on a one-time-basis for performing system analysis and preparation of a report on the performed inspection before the system is released.

— the bidder should have a professional staff available at all times for the entire duration of the agreement, holding the above professional qualifications, except for persons under item 2, stated in the requirements under i), j) and k),

— statement regarding the elements of the contract that the bidder intends to subcontract to a subcontractor.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:

This procedure will be conducted with usage of electronic means through the Electronic System for Public Procurements (ESPP) (https://www.e-nabavki.gov.mk).

More detailed information about the usage of electronic means: In order to be able to participate in the procedure, you need to register in ESPP and possess a digital certificate. The economic operator registers in ESPP by completing a regist

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/03/2019
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Macedonian, English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 90 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 29/03/2019
Local time: 11:00
Place:

Minister of Information Society and Administration Street. bul st Kiril i Metodij, No. 54, Skopje

Information about authorised persons and opening procedure:

Only authorized representatives of bidders may participate in the proceedings of public opening of bids by giving their comments in the minutes of the bid opening.

Authorized representatives of the economic operators at the public opening must have an authorization signed by the responsible person of the economic operator. All authorized representatives of the economics operators, present at the

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: State Appeals Commission
Postal address: State Appeals Commission bul. Ilinden 63 A 1000 Skopje
Town: Skopje
Postal code: 1000
Country: North Macedonia
E-mail: dkzjn@gs.gov.mk
Telephone: +389 23251251

Internet address: www.dkzjn.gov.mk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: State Appeals Commission
Postal address: State Appeals Commission bul. Ilinden 63 A 1000 Skopje
Town: Skopje
Postal code: 1000
Country: North Macedonia
E-mail: dkzjn@gs.gov.mk
Telephone: +389 23251251

Internet address: www.dkzjn.gov.mk

VI.5)Date of dispatch of this notice:
11/02/2019