Services - 76395-2018

20/02/2018    S35    - - Services - Contract notice - Competitive procedure with negotiation 

United Kingdom-Ealing: Environmental security control services

2018/S 035-076395

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
London Borough of Ealing
Ealing Council, Perceval House, 14/16 Uxbridge Road
Ealing
W5 2HL
United Kingdom
Contact person: Mr Vincent Hunt
Telephone: +44 7970659846
E-mail: huntv@ealing.gov.uk
NUTS code: UK

Internet address(es):

Main address: http://www.ealing.gov.uk

Address of the buyer profile: http://www.ealing.gov.uk

I.1)Name and addresses
London Borough of Barnet
London
United Kingdom
E-mail: huntV@ealing.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://barnet.gov.uk

I.1)Name and addresses
London Borough of Hounslow
London
United Kingdom
E-mail: huntv@ealing.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://hounslow.gov.uk

I.1)Name and addresses
London Borough of Harrow
London
United Kingdom
E-mail: huntv@ealing.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://harrow.gov.uk

I.1)Name and addresses
Local Authorities throughout the UK
Throughout the United Kingdom
United Kingdom
E-mail: huntv@ealing.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://ealing.gov.uk

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ealing.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

West London Joint Waste Enforcement Contract

Reference number: DN324467
II.1.2)Main CPV code
90714600 - AA01
II.1.3)Type of contract
Services
II.1.4)Short description:

1.1.1 The London Borough of Ealing (“the Council”) is working with the London Boroughs of Barnet, Harrow and Hounslow to put in place a joint arrangement for waste enforcement. This joint arrangement will supersede the individual arrangements which the Councils have. The Councils intend to let a new contract for a term of 2 years with an option to extend for 3 additional terms of 1 year each. Each Council will be a contracting authority for the purposes of the services contract. The contract will be open to new organisations to join as per the OJEU notice

II.1.5)Estimated total value
Value excluding VAT: 30 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90715200
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

1.1.1 The London Borough of Ealing (“the Council”) is working with the London Boroughs of Barnet, Harrow and Hounslow to put in place a joint arrangement for waste enforcement. This joint arrangement will supersede the individual arrangements which the Councils have.

1.1.2 The Councils intend to let a new contract for a term of 2 years with an option to extend for 3 additional terms of 1 year each.

1.1.2 Each Council will be a contracting authority for the purposes of the services contract

1.1.3 The successful provider will enter into one contract with the contracting authorities. The contract will be open to new joiners as per the OJEU notice and in accordance with the procurement documents and for this purpose there will be an additional generic pricing schedule which will form the mechanism by which the reference prices for a new joiner will be determined. The working assumption will be that new joiners will use substantially the same enforcement flow charts and the common specification as the existing partners and must use the majority of the generic bid back pricing schedule items. New joiners will be admitted by the parties mutually agreeing to vary the contract or some other appropriate mechanism.

1.1.4 Local Authorities throughout the UK can join this arrangement

1.1.5 The Council is carrying out this procurement using the Competitive Procedure with Negotiation under European Directive 2014/24/EU as implemented in the UK by the Public Contracts Regulations 2015 (Statutory Instrument Number 102, 2015) (as amended)

1.1.6 The Council will conduct a pre-qualification (SQ) exercise to identify suitable bidders to participate in this procurement. The top 3 highest scoring Bidders will be invited to tender (“The Bidders”) and to take part in the negotiating element.

Should the gap between the 3rd and 4th highest scoring SQs be less than 2 % the Council will take forward 4 firms to the ITN stage. Under the “Clear Blue Water” principle the 5th firm will be taken forward if it is less than 2 % behind the 4th firm.

1.1.7 There is a strong ethos of collaboration underpinning the Joint Waste Enforcement consortium. Partners will be endeavouring to standardise procedures wherever possible to allow Bidders to generate economies of scale

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Three subsequent renewals of 1 year each after the expiry of the initial 2 years term.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/02/2018