Services - 76572-2018

20/02/2018    S35    - - Services - Contract notice - Restricted procedure 

United Kingdom-Birmingham: Financial systems software package

2018/S 035-076572

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The National College for High Speed Rail
2 Lister Street, Aston
B7 4AG
United Kingdom
Telephone: +44 3301200375
NUTS code: UKG31

Internet address(es):

Main address:

I.2)Information about joint procurement
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from another address:
The National Collge for High Speed Rail
2 Lister Street, Aston
B7 4AG
United Kingdom
NUTS code: UKG31

Internet address(es):

Main address:

Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Integrated Financial Management System for Further Education

Reference number: NCHSR FMS MC/2018/02
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The National College for High Speed Rail is seeking to procure a standard financial management cloud based software system that has been specifically tailored for the further education sector from an already established supplier.

The procurement includes associated integration services into existing college system and training.

II.1.5)Estimated total value
Value excluding VAT: 600 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:


II.2.4)Description of the procurement:

Provision of financial management application including amongst others sales ledger, purchase ledger, nominal ledger, procurement with online approval functionality. Invoice authorisation and approval, budgeting and forecasting, banking, cash book, period-end and year-end, fixed asset register, VAT reconciliation, on-line payments and management information. HR is a future optional requirement and at this stage bidders should make a recommendation of providers that they have successfully integrated with the FMS being proposed. The procurement will be carried out as a separate exercise.

Integration to Microsoft Office and existing college systems including — Document management system, student records systems, virtual learning environment.

Given the short time-scale for the implementation and the degree of change taking place in the college we are seeking an established and referenceable solution to meet our requirements.

This procurement is being undertaken using the restricted procedure. The college is issuing the following procurement documents for candidates to request to participate:

The college PQQ which includes all necessary documents embedded into the PQQ.

The college reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process. Save for any mandatory periods, the time-scales indicated in this notice and procurement documents are indicative and the College reserves the right to amend the same.

Note: To register your interest in this notice and obtain any additional information please e-mail including the reference NCHSR FMS MC/2018/02 in the subject line.

Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Initial Term of 60 months. Renewal in three optional extensions of 12 months at the college’s sole discretion based on performance of the contract, up to a maximum contract period of 8 years. Details of extension options are set out in the procurement documents.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

The criteria for limiting the number of candidates is set out in the PQQ.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The college is inviting feedback and comments from bidders on the suitability of the college’s terms and conditions of contract for a cloud-based Integrated FMS system. The college reserves the right to consider feedback and to make changes before the final T&Cs are issued to shortlisted bidders with the College’s ITT and detailed specification of requirements.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/03/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 30/03/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The National College for High Speed Rail
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: