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Services - 86292-2022

18/02/2022    S35

Netherlands-Amsterdam: DARWIN EU® Coordination Centre

2022/S 035-086292

Contract award notice

Results of the procurement procedure


Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Medicines Agency (EMA)
Postal address: Domenico Scarlattilaan 6
Town: Amsterdam
NUTS code: NL329 Groot-Amsterdam
Postal code: 1083 HS
Country: Netherlands
E-mail: Procurement@ema.europa.eu
Internet address(es):
Main address: https://www.ema.europa.eu/en/about-us/procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

DARWIN EU® Coordination Centre

Reference number: EMA/2021/08/TDA
II.1.2)Main CPV code
73000000 Research and development services and related consultancy services
II.1.3)Type of contract
II.1.4)Short description:

The purpose of this tender is to select a contractor for the outsourcing of the DARWIN EU® Coordination Centre and the establishment of technological and methodological services under the instruction and supervision of EMA for the management of the network of data partners and the execution of non-interventional studies within the network.

The contractor shall establish the DARWIN EU® Coordination Centre, comprising a technological and business infrastructure and a team operating and overseeing all activities of the DARWIN EU® network of databases.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 52 000 000.00 EUR
II.2.2)Additional CPV code(s)
72300000 Data services
72316000 Data analysis services
72322000 Data management services
73200000 Research and development consultancy services
73300000 Design and execution of research and development
79330000 Statistical services
II.2.3)Place of performance
NUTS code: NL329 Groot-Amsterdam
Main site or place of performance:

Contractor's premises.

II.2.4)Description of the procurement:

See internet address provided in Section I.3).

II.2.5)Award criteria
Quality criterion - Name: Description of how the proposed service model for the DARWIN EU® network (technological and business processes, tasks within the processes, and quality controls) for delivery of the services will be implemented and as outlined in a concise management summary / Weighting: 20 %
Quality criterion - Name: For each type of studies, the maximum number of studies that could be run per year / Weighting: 10 %
Quality criterion - Name: Proposed model to implement the onboarding of data sources, including: (i) the minimum requirements to be met for the data sources, (ii) the selection criteria for the data sources, (iii) the number of data sources that could be onboarded each year / Weighting: 10 %
Quality criterion - Name: The exit plan and list of transferable properties / Weighting: 10 %
Quality criterion - Name: Team assembly and constitution, taking into account the necessary range and depth of expertise required and capacity to translate them in accordance with the requirements / Weighting: 10 %
Quality criterion - Name: Quality of service and continuous improvement / Weighting: 5 %
Quality criterion - Name: Contract management and compliance level to the draft contract / Weighting: 5 %
Price - Weighting: 30 %
II.2.11)Information about options
Options: yes
Description of options:

Subject to the Contractor's performance, the Agency may activate:

Option 1: 12 months duration.

And provided Option 1 is activated and expired, the Agency may activate:

Option 2: 12 months duration.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

See internet address provided in Section I.3).

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2021/S 107-278180
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: EMA/2021/08/TDA

DARWIN EU® Coordination Centre

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Erasmus University Medical Center Rotterdam
National registration number: 24485070
Postal address: Dr Molewaterplein 40
Town: Rotterdam
NUTS code: NL Nederland
Postal code: 3015 GD
Country: Netherlands
Internet address: www.erasmusmc.nl
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 52 000 000.00 EUR
Total value of the contract/lot: 51 426 588.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 14 913 710.50 EUR
Proportion: 29 %
Short description of the part of the contract to be subcontracted:

The responsibility of the subcontractors is mainly focused to standard data analysis development, data standardization, data quality assessment, study design and leadership, vocabulary management and clinical expertise. Last, 6 % of the subcontracting focuses on project and study management.

Section VI: Complementary information

VI.3)Additional information:

See internet address provided in Section I.3).

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
VI.5)Date of dispatch of this notice: