Legal Basis:
Regulation (EU, Euratom) No 2018/1046
Section I: Contracting authority
I.3)CommunicationAdditional information can be obtained from the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Integrated Logistics Services
Reference number: OP/LUX/2021/OP/0002
II.1.2)Main CPV code60000000 Transport services (excl. Waste transport)
II.1.3)Type of contractServices
II.1.4)Short description:
The Publications Office produces a wide variety of products including legal, economic and scientific publications in various formats, such as books, periodicals, DVDs, USBs, CD-ROMs, posters and calendars, among others. The publications range from a simple leaflet to series containing multiple documents comprising several thousand pages. The products are distributed to recipients.
While the Publications Office used to operate its own warehouse and undertake related logistics services itself, since 2015 these have been entrusted to a third party based in Lille, France. The current contract will come to an end and the Publications Office is seeking a contractor to take over the daily operations as a managed service provider (MSP) to provide ‘integrated logistics services’ which cover the following domains:
1) Warehousing (reception, storage, returned goods management, destocking/recycling);
2) Order processing and distribution (data entry and processing, handing and kitting, packaging).
II.1.5)Estimated total valueValue excluding VAT: 15 000 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)60000000 Transport services (excl. Waste transport)
II.2.3)Place of performanceNUTS code: LU000 Luxembourg
Main site or place of performance:
II.2.4)Description of the procurement:
Integrated Logistics Services.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 15 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 105
This contract is subject to renewal: no
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
As stated in the procurement documents.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
As stated in the procurement documents.
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The complexity of the new framework contract, and the investment the contractor will face, justify the duration of 105 months: 9 months of start-up and 96 months of provision of the regular daily services.
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 14/04/2021
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 14/04/2021
Local time: 15:00
Place:
2, rue Mercier, 2985 Luxembourg, LU
Information about authorised persons and opening procedure:
As stated in the procurement documents.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.5)Date of dispatch of this notice:17/02/2021
