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Notice
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465502-2016 - CompetitionSee the notice on TED website 
465502-2016 - CompetitionLebanon-Beirut: Technical support to upgrading the solid waste management capacities
OJ S 253/2016 31/12/2016
Service contract notice
Services
Location — Lebanon
1. Publication reference:
EuropeAid/138241/IH/SER/LB.
2. Procedure:
Restricted.
3. Programme title:
Upgrading solid waste management capacities in Lebanon (SWAM I and II).
4. Financing:
Financing agreements Nos ENPI/2013/024-977 and ENI/2014/025-014.
5. Contracting authority:
The Office of the Minister of State for Administrative Reform (OMSAR), Beirut, LEBANON.
Contract specification
6. Nature of the contract:
Fee-based.
7. Contract description:
The aim of this contract is to acquire a technical assistance team (TAT) to develop waste management master plans for 12 regions in Lebanon, assist OMSAR in establishing a training centre to train municipalities on waste management issues, carry out a full awareness campaign, establish an economic model to calculate cost and cost recovery of waste management plans, provide legal and procurement expertise to draft tender and contract documents, produce studies about new recycling technologies, and to conduct an environmental audit for all operational facilities.
8. Numbers and titles of lots:
1 lot only.
9. Maximum budget:
1 700 000 EUR.
10. Scope for additional services:
The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to the estimated amount of approximately 300 000 EUR. Any extension of the contract would be subject to satisfactory performance by the contractor.
Conditions of participation
11. Eligibility:
Participation is open to all natural persons who are nationals of, and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 29 below). Participation is also open to international organisations.
12. Candidature:
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
13. Number of applications:
No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as a leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.
14. Shortlist alliances prohibited:
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see ‘Practical Guide’ — PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.
15. Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.
16. Subcontracting:
Subcontracting is allowed.
17. Number of candidates to be shortlisted:
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.
Provisional timetable
18. Provisional date of invitation to tender:
March 2017.
19. Provisional commencement date of the contract:
June 2017.
20. Initial period of implementation of tasks:
40 months.
Selection and award criteria
21. Selection criteria:
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors.
1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:
• the average annual turnover of the candidate must exceed the annualised maximum budget of the contract i.e., the maximum budget stated in the contract notice divided by the initial contract duration in years,
• current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In the case of a consortium this criterion must be fulfilled by each member.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 5 years from the submission deadline:
• at least 10 staff currently work for the candidate in fields related to this contract.
3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 5 years from the submission deadline:
3.1. within the last 5 years preceding the submission deadline, the candidate must have successfully provided services under at least 1 contract with a budget of at least that of this contract and in the field of solid waste management (services);
3.2. in addition, within the last 5 years preceding the submission deadline, the candidate must have successfully implemented services in the domains and with the minimum values indicated in the table below (per domain). Services should be implemented at any moment during the reference period:
Domain; minimum value of relevant services in 1 cited reference:
waste management master planning; 200 000 EUR;
environmental audit; 100 000 EUR;
green economy; 50 000 EUR;
new recycling technologies; 100 000 EUR;
capacity building in waste management best practices; 50 000 EUR;
procurement in solid waste field; 50 000 EUR;
economic instruments modelling software; 100 000 EUR;
awareness campaign; 100 000 EUR.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must fulfil the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factor which will be taken into consideration during this re-examination is:
• the highest total value of projects in criterion 21.3)3.2.
1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:
• the average annual turnover of the candidate must exceed the annualised maximum budget of the contract i.e., the maximum budget stated in the contract notice divided by the initial contract duration in years,
• current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In the case of a consortium this criterion must be fulfilled by each member.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 5 years from the submission deadline:
• at least 10 staff currently work for the candidate in fields related to this contract.
3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 5 years from the submission deadline:
3.1. within the last 5 years preceding the submission deadline, the candidate must have successfully provided services under at least 1 contract with a budget of at least that of this contract and in the field of solid waste management (services);
3.2. in addition, within the last 5 years preceding the submission deadline, the candidate must have successfully implemented services in the domains and with the minimum values indicated in the table below (per domain). Services should be implemented at any moment during the reference period:
Domain; minimum value of relevant services in 1 cited reference:
waste management master planning; 200 000 EUR;
environmental audit; 100 000 EUR;
green economy; 50 000 EUR;
new recycling technologies; 100 000 EUR;
capacity building in waste management best practices; 50 000 EUR;
procurement in solid waste field; 50 000 EUR;
economic instruments modelling software; 100 000 EUR;
awareness campaign; 100 000 EUR.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must fulfil the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factor which will be taken into consideration during this re-examination is:
• the highest total value of projects in criterion 21.3)3.2.
22. Award criteria:
Best price-quality ratio.
Application
23. Deadline for receipt of applications:
31.1.2017 (14:00), Beirut local time.
Any application received by the contracting authority after this deadline will not be considered.
Any application received by the contracting authority after this deadline will not be considered.
24. Application format and details to be provided:
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:
http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B
The application must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A
Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.25. How applications may be submitted:
Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:
• either by recorded delivery (official postal service) to:
Ms Rawiah Hammoudy, Procurement Assistant.
Office of the Minister of State for Administrative Reform (OMSAR), Omar Daouk Street, Starco Bldg Bloc A, 5th floor, Room 511, 2020 3313 Beirut, LEBANON. Tel. 961-1-371510 ext. 167.
In this case, the delivery record is proof of compliance with the time limit for receipt,
• or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
Ms Rawiah Hammoudy, Procurement Assistant.
Office of the Minister of State for Administrative Reform (OMSAR), Omar Daouk Street, Starco Bldg Bloc A, 5th floor, Room 511, 2020 3313 Beirut, LEBANON. Tel. 961-1-371510 ext. 167.
From 8:00 to 16:00.
In this case, the acknowledgment of receipt is proof of compliance with the time limit for receipt.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
By submitting an application candidates agree to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application.
• either by recorded delivery (official postal service) to:
Ms Rawiah Hammoudy, Procurement Assistant.
Office of the Minister of State for Administrative Reform (OMSAR), Omar Daouk Street, Starco Bldg Bloc A, 5th floor, Room 511, 2020 3313 Beirut, LEBANON. Tel. 961-1-371510 ext. 167.
In this case, the delivery record is proof of compliance with the time limit for receipt,
• or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
Ms Rawiah Hammoudy, Procurement Assistant.
Office of the Minister of State for Administrative Reform (OMSAR), Omar Daouk Street, Starco Bldg Bloc A, 5th floor, Room 511, 2020 3313 Beirut, LEBANON. Tel. 961-1-371510 ext. 167.
From 8:00 to 16:00.
In this case, the acknowledgment of receipt is proof of compliance with the time limit for receipt.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
By submitting an application candidates agree to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application.
26. Alteration or withdrawal of applications:
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
27. Operational language:
All written communication for this tender procedure and contract must be in English.
28. Date of publication of prior information notice:
16.7.2016.
29. Legal basis:
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and European Neighbourhood and Partnership Instrument (Regulation (EC) No 1638/2006 of the European Parliament and of the Council of 24.10.2006 — OJ L 310 of 9.11.2006, p. 1) and European Neighbourhood Instrument (Regulation (EU) No 232/2014 of the European Parliament and of the Council of 11.3.2014 — OJ L 77 of 15.3.2014, p. 27).
30. Additional information:
The opening hours of the contracting authority: Monday to Friday from 8:00 to 16:00.
Clarifications concerning this procedure should be addressed in writing to:
Clarifications concerning this procedure should be addressed in writing to:
Ms Rania Kiwan, Procurement Officer: rkiwan@omsar.gov.lb
c.c.: Mr Youssef Saad, Procurement Team Leader: vsaad@omsar.gov.lb
