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104704-2015 - Competition

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Summary

I.1.
Name and addresses
Official name: Directorate-General for Energy
Postal address: rue Jean-André Demot 24–26
Town: Brussels
Postal code: 1049
Country: Belgium
Contact person: Bernd Kuepker
E-mail: ener-c1-tenders@ec.europa.eu
Internet address(es):
General address of the contracting authority: http://ec.europa.eu/energy/en
Additional information can be obtained from:
the abovementioned address
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
the abovementioned address
Tenders or requests to participate must be submitted: the abovementioned address
II.1.6.
CPV code(s)
73200000 Research and development consultancy services
Description
Research and development consultancy services.
IV.3.3.
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.4.2015
IV.3.4.
Time limit for receipt of tenders or requests to participate
4.5.2015 - 17:00
IV.3.6.
Languages in which tenders or requests to participate may be submitted

Any EU official language

Languages and formats

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Notice

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104704-2015 - CompetitionBelgium-Brussels: Assessment of voluntary schemes and agreements used for sustainability claims
OJ S 60/2015 26/03/2015
Contract notice
Services

Directive 2004/18/EC

Section I: Contracting authority

I.1.
Name and addresses
Official name: Directorate-General for Energy
Postal address: rue Jean-André Demot 24–26
Town: Brussels
Postal code: 1049
Country: Belgium
Contact person: Bernd Kuepker
E-mail: ener-c1-tenders@ec.europa.eu
Internet address(es):
General address of the contracting authority: http://ec.europa.eu/energy/en
Additional information can be obtained from:
the abovementioned address
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
the abovementioned address
Tenders or requests to participate must be submitted: the abovementioned address
I.2.
Type of the contracting authority
European institution/agency or international organisation
I.3.
Main activity
Other: Energy.
I.4.
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.
Description
II.1.1.
Title attributed to the contract by the contracting authority
Assessment of voluntary schemes and agreements used for sustainability claims.
II.1.2.
Type of contract and place of performance or delivery
Services
Service category No 8: Research and development services
Main site or place of performance: Brussels.
NUTS code
II.1.3.
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
II.1.4.
Information about framework agreement

Framework agreement with a single operator

Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 600 000 EUR
II.1.5.
Short description of the contract or purchase(s)
The subject matter of the FWC is to assist the Commission in assessing voluntary schemes and agreements used for sustainability claims, further improve the methodology of such assessment, to develop new approaches for sustainability certification and to review the operation of the current regime.
II.1.6.
CPV code(s)
73200000 Research and development consultancy services
II.1.7.
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
II.1.8.
Lots
This contract is divided into lots: no
II.1.9.
Information about variants
Variants will be accepted: no
II.2.
Scope of the procurement
II.2.1.
Total quantity or scope
Estimated value excluding VAT: 600 000 EUR
II.2.2.
Information about options
Options: no
II.2.3.
Information about renewals
This contract is subject to renewal: no
II.3.
Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1.
Conditions related to the contract
III.1.1.
Deposits and guarantees required
Please refer to tender documents.
III.1.2.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Please refer to tender documents.
III.1.3.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded
III.1.4.
Contract performance conditions
III.2.
Conditions for participation
III.2.1.
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions: Please also refer to tender documents.
III.2.2.
Economic and financial ability
List and brief description of conditions: — Copy of the profit & loss account for the last 2 years for which accounts have been closed,
— failing that, appropriate statements from banks,
— if applicable, evidence of professional risk indemnity insurance.
If, for some exceptional reason which the contracting authority considers justified, a tenderer is unable to provide 1 or the other of the above documents, he or she may prove his or her economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and its justification in the tender. The Commission reserves the right to request any other document enabling it to verify the tenderer's economic and financial capacity.
Please refer to tender documents for details.
Minimum level(s) of standards possibly required: The annual turnover of the last 2 financial years is above 500 000 EUR.
III.2.3.
Technical and professional ability
List and brief description of conditions:
— List of relevant services provided in the past 3 years, with sums, dates and recipients, public or private. The most important services shall be accompanied by certificates of satisfactory execution, specifying that they have been carried out in a professional manner and have been fully completed,
— the educational and professional qualifications of the persons who will provide the service for this tender (CVs), including the management staff. Each CV provided should indicate the intended function in the delivery of the service.
Please refer to tender documents for details.
Minimum level(s) of standards possibly required:
a. Criteria relating to tenderers:
Tenderers (in the case of a joint tender the combined capacity of all tenderers and identified subcontractors) must comply with the following criteria:
— the tenderer must prove experience in the field of renewable energy and biofuel sustainability with at least 3 projects delivered in this field in the last 3 years,
— the tenderer must prove experience of working in the English language with at least 3 projects delivered in the last 3 years showing the necessary language coverage,
— the tenderer must prove capacity to draft reports in English.
b. Criteria relating to the team delivering the service:
The team delivering the service should include, as a minimum, the following profiles:
project manager: at least 3 years' experience in project management, including overseeing project delivery, quality control of the delivered service, client orientation and conflict resolution experience in a project of a similar size (at least 100 000 EUR) and coverage (geographical scope at least half of the one subject to this call for tenders), with experience in management of a team of at least 3 people;
expert in EU sustainability scheme for biofuels and biofuel sustainability: relevant higher education degree and/or 5 years' professional experience in the field of biofuel sustainability;
language quality check: at least 3 members of the team should have proficiency level language skills in English or equivalent, as guaranteed by a certificate or past relevant experience.
Please refer to tender documents for details.
III.2.4.
Information about reserved contracts
III.3.
Conditions specific to services contracts
III.3.1.
Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2.
Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: yes

Section IV: Procedure

IV.1.
Type of procedure
IV.1.1.
Type of procedure
Open
IV.1.2.
Information about the limits on the number of candidates to be invited
IV.1.3.
Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.2.
Award criteria
IV.2.1.
Award criteria
The most economically advantageous tender in terms of Price is not the only award criterion and all criteria are stated only in the procurement documents
IV.2.2.
Information about electronic auction
An electronic auction will be used: no
IV.3.
Administrative information
IV.3.1.
File reference number attributed by the contracting authority
ENER/C1/2015/542.
IV.3.2.
Previous publication concerning this procedure
no
IV.3.3.
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.4.2015
Payable documents: no
IV.3.4.
Time limit for receipt of tenders or requests to participate
4.5.2015 - 17:00
IV.3.5.
Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6.
Languages in which tenders or requests to participate may be submitted

Any EU official language

IV.3.7.
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8.
Conditions for opening of tenders
Date: 18.5.2015
Place:

rue Jean-André Demot 24–26, 1049 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Information about authorised persons and opening procedure: Tenderers may attend the meeting but be represented by not more than 1 person.

Section VI: Complementary information

VI.1.
Information about recurrence
This is a recurrent procurement: no
VI.2.
Information about European Union funds
VI.3.
Additional information
Tender documents will be available for download at the address indicated under heading I.1. The website will be updated regularly and it is the tenderers' responsibility to check for updates and modifications during the tendering period.
VI.4.
Procedures for review
VI.4.1.
Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.2.
Review procedure
Precise information on deadline(s) for review procedures: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3.
Service from which information about the review procedure may be obtained
VI.5.
Date of dispatch of this notice
16.3.2015