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305939-2019 - Competition

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Summary

2019-OJS125-305939-en
I.1.
Name and addresses
Official name: Osprey Housing
Postal address: 22 Abercrombie Court, Arnhall Business Park
Town: Westhill
NUTS code: UKM50 Aberdeen City and Aberdeenshire
Postal code: AB32 6FE
Country: United Kingdom
Telephone: +44 1224548000
Internet address(es):
I.5.
Main activity
Housing and community amenities
II.1.1.
Title
Gas/Oil/Air and Ground Source Services and Reactive Repairs and Ad-Hoc Boiler Renewal 2019-2024
II.1.2.
Main CPV code
50000000 Repair and maintenance services
II.1.3.
Type of contract
Services
II.1.6.
Information about lots
This contract is divided into lots: no
II.2.2.
Additional CPV code(s)
50000000 Repair and maintenance services, 50531200 Gas appliance maintenance services
II.2.3.
Place of performance
NUTS code: UKM50 Aberdeen City and Aberdeenshire
II.2.7.
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:
The contract will be 36 months contract with option of 2 x single year extensions subject to performance and negotiation.
IV.2.2.
Time limit for receipt of tenders or requests to participate
Date: 29/07/2019 Local time: 12:00
IV.2.3.
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 05/08/2019
IV.2.4.
Languages in which tenders or requests to participate may be submitted
English
VI.5.
Date of dispatch of this notice
28/06/2019

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Notice

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305939-2019 - CompetitionUnited Kingdom-Westhill: Repair and maintenance services
OJ S 125/2019 02/07/2019
Contract notice
Services
Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1.
Name and addresses
Official name: Osprey Housing
Postal address: 22 Abercrombie Court, Arnhall Business Park
Town: Westhill
NUTS code: UKM50 Aberdeen City and Aberdeenshire
Postal code: AB32 6FE
Country: United Kingdom
Telephone: +44 1224548000
Internet address(es):
I.2.
Information about joint procurement
The contract is awarded by a central purchasing body
I.3.
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4.
Type of the contracting authority
Other type: Housing Association/Registered Social Landlord
I.5.
Main activity
Housing and community amenities

Section II: Object

II.1.
Scope of the procurement
II.1.1.
Title
Gas/Oil/Air and Ground Source Services and Reactive Repairs and Ad-Hoc Boiler Renewal 2019-2024
II.1.2.
Main CPV code
50000000 Repair and maintenance services
II.1.3.
Type of contract
Services
II.1.4.
Short description
Services and reactive repairs to gas (1418), oil (160), air and ground source (17) heating systems. The contrat will be in 2 arts with Osprey Housing and Osprey Housing Moray.
II.1.5.
Estimated total value
II.1.6.
Information about lots
This contract is divided into lots: no
II.2.
Description
II.2.2.
Additional CPV code(s)
50000000 Repair and maintenance services, 50531200 Gas appliance maintenance services
II.2.3.
Place of performance
NUTS code: UKM50 Aberdeen City and Aberdeenshire
Main site or place of performance: Aberdeenshire and Moray.
II.2.4.
Description of the procurement
Services and reactive repairs to gas (1418), oil (160), air and ground source (17) heating systems as detailed below and ad hoc boiler renewal contract to approximately 90 dwellings annually, in 2 contracts, generally within OHG operating areas of Scotland but may include a wider geographical area in future.
Servicing will be carried out using the ‘Anniversary Date’ system initiated at 10 months to ensure a 100 % completion of all servicing to all properties. The contract will be 36 months contract with option of 2 x single year extensions (servicing and safety checks to be carried out as per the provide schedule and programme to be provided by OHG).
II.2.5.
Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 60 %
Cost criterion - Name: Cost of service / Weighting: 40 %
II.2.6.
Estimated value
II.2.7.
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:
The contract will be 36 months contract with option of 2 x single year extensions subject to performance and negotiation.
II.2.9.
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5Objective criteria for choosing the limited number of candidates:
Project Particulars and ESPD Guidance — Gas Service and Repairs Contract_OHG — Final.
II.2.10.
Information about variants
Variants will be accepted: no
II.2.11.
Information about options
Options: no
II.2.12.
Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13.
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14.
Additional information

Section III: Legal, economic, financial and technical information

III.1.
Conditions for participation
III.1.1.
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All as per the attached Project Particulars and ESPD Guidance — Gas Service and Repairs Contract_OHG — Final.
III.1.2.
Economic and financial standing
List and brief description of selection criteria:
All as per the attached Project Particulars and ESPD Guidance — Gas Service and Repairs Contract_OHG — Final.
III.1.3.
Technical and professional ability
List and brief description of selection criteria:
All as per the attached Project Particulars and ESPD Guidance — Gas Service and Repairs Contract_OHG — Final.
III.2.
Conditions related to the contract
III.2.2.
Contract performance conditions
KPI's will be provided with stage 2.

Section IV: Procedure

IV.1.
Description
IV.1.1.
Type of procedure
Restricted procedure
IV.1.3.
Information about a framework agreement or a dynamic purchasing system
IV.1.8.
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2.
Administrative information
IV.2.2.
Time limit for receipt of tenders or requests to participate
Date: 29/07/2019 Local time: 12:00
IV.2.3.
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 05/08/2019
IV.2.4.
Languages in which tenders or requests to participate may be submitted
English
IV.2.6.
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1.
Information about recurrence
This is a recurrent procurement: no
VI.2.
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3.
Additional information
Please ensure that you read the attached Project Particulars and ESPD Guidance carefully. Please ensure that you answer the questions from the Project Particulars and ESPD Guidance, these are Osprey Housing Groups interpretation of the ESPD questions.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=589257
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Details will be provided at the 2nd stage of this tender process.
(SC Ref:589257)
VI.4.
Procedures for review
VI.4.1.
Review body
Official name: Osprey Housing
Postal address: 22 Abercrombie Court, Arnhall Business Park
Town: Westhill
Postal code: AB32 6FE
Country: United Kingdom
Telephone: +44 1224548000
VI.5.
Date of dispatch of this notice
28/06/2019