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Serviços - 192159-2016

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07/06/2016    S108

Portugal-Lisbon: Provision of a catering service for the European Maritime Safety Agency (EMSA) and for the European Monitoring Centre for Drugs and Drug Addiction (EMCDDA)

2016/S 108-192159

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Maritime Safety Agency
Postal address: Cais Do Sodré
Town: Lisbon
Postal code: 1249-206
Country: Portugal
For the attention of: Mr Steven Dunlop
E-mail: open052016@emsa.europa.eu
Fax: +351 211209490

Internet address(es):

General address of the contracting authority: http://www.emsa.europa.eu/

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: European Monitoring Centre for Drugs and Drug Addiction
Postal address: Praça Europa
Town: Lisbon
Postal code: 1249-289
Country: Portugal

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of a catering service for the European Maritime Safety Agency (EMSA) and for the European Monitoring Centre for Drugs and Drug Addiction (EMCDDA).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services

NUTS code PT171 Grande Lisboa

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 12

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 580 000 EUR
II.1.5)Short description of the contract or purchase(s)
The European Maritime Safety Agency (EMSA) together with the European Monitoring Centre for Drugs and Drug Addiction (EMCDDA) are launching an invitation to tender in order to select a suitable service provider to supply catering services at the EMSA and the EMCDDA headquarters, Lisbon, Portugal (Cais do Sodré, 1249-289 Lisbon). The contractor shall provide catering services for EMSA in the EMSA building and the Loyola de Palacio Conference Centre (lot 1) and catering services for the EMCDDA in the EMCDDA buildings (Relogio building and headquarters) and the Loyola de Palacio Conference Centre (lot 2).
With this call for tender the EMSA and the EMCDDA aim to conclude 2 framework contracts covering catering services for both Agencies.
II.1.6)Common procurement vocabulary (CPV)

55321000 Meal-preparation services, 55520000 Catering services, 55320000 Meal-serving services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The maximum budget available for each Agency for the maximum duration of 4 years per contract is as follows:
lot 1 — EMSA: 500 000 EUR;
lot 2 — EMCDDA: 80 000 EUR.
Estimated value excluding VAT: 580 000 EUR
II.2.2)Information about options
Options: yes
Description of these options: For the purpose of the evaluation the tenderers are requested to fill in the price grids per lot using the annexed to the tender documentation tables. The price grids contain the most commonly used items regarding catering service.
However, the tenderers are invited to include in their offers a list of additional items which they will be able to provide if ordered.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Framework contract managed by EMSA for the provision of catering services for EMSA operational events/meetings
1)Short description
— The main responsibility of the contractor is to provide healthy, balanced and tasty catering to the EMSA visitors and staff. The contractor should provide a nutritious and attractively presented selection of food and drinks which will encourage healthy food choices. The contractor should strive to optimise the use of water, energy and minimise waste, reducing the environmental impact.
— The contractor shall provide coffee breaks, lunches, dinners, and cocktails for meetings, training, conferences or other work-related events organised at the EMSA headquarters, Loyola De Palacio Conference Centre or other venues.
— The contractor will provide the service staff, tables, chairs, cutlery and necessary items for the catering services.
— Please note that the below list of options are the main type of services that are normally requested and are set in order to evaluate the proposals in an equal manner. The contractor is welcome to provide other options in addition to these which could be ordered by EMSA if so wished:
A) coffee breaks;
B) lunches/dinners;
C) cocktails;
D) waters on tables in meeting rooms;
E) extra service staff and rental of tables, chairs, table cloths, napkins.
2)Common procurement vocabulary (CPV)

55321000 Meal-preparation services, 55520000 Catering services, 55320000 Meal-serving services

3)Quantity or scope
Lot 1 — EMSA: 500 000 EUR.
Estimated value excluding VAT: 500 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Framework contract managed by the EMCDDA for the provision of catering services for the EMCDDA events/meetings
1)Short description
The main responsibility of the contractor is to provide healthy, balanced and tasty catering to the EMCDDA staff and visitors. The contractor should provide a nutritious and attractively presented selection of food and drinks which will encourage healthy food choices. The contractor should strive to optimise the use of water, energy and minimise waste, reducing the environmental impact.
— The contractor shall provide coffee breaks, lunches, dinners, and cocktails for meetings, trainings and conferences organised at the EMCDDA headquarters or other venues.
— The contractor will provide the service staff, tables, chairs, cutlery and necessary items for the catering services.
— Please note that the below list of options are the main type of services that are requested and are set in order to evaluate the proposals in an equal manner. The contractor is welcome to provide other options in addition to these:
A) coffee breaks;
B) lunches/dinners;
C) cocktails;
D) waters on tables in meeting rooms;
E) extra service staff and rental of tables, chairs, table cloths, napkins.
2)Common procurement vocabulary (CPV)

55321000 Meal-preparation services, 55520000 Catering services, 55320000 Meal-serving services

3)Quantity or scope
Lot 2 — EMCDDA: 80 000 EUR.
Estimated value excluding VAT: 80 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments shall be made in accordance with the provisions of the draft service and framework contracts available on the ‘Procurement’ section under the call to tender EMSA/OP/05/2016 on the EMSA website at the following address: http://www.emsa.europa.eu

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

When submitting their bid, tenderers are requested to complete and enclose the legal entity form and requested accompanying documentation, available on the ‘Procurement’ section (legal entity form) on the EMSA website at the following address: http://www.emsa.europa.eu

Groupings, irrespective of their legal form, may submit bids. Tenderers may, after forming a grouping, submit a joint bid on condition that it complies with the rules of competition. Such groupings (or consortia) must specify the company or person heading the project and must also submit a copy of the document authorising this company or person to submit a bid.
Each member of the consortium must provide the required evidence for the exclusion and selection criteria. The exclusion criteria will be assessed in relation to each economic operator individually. Concerning the selection criteria the evidence provided by each member of the consortium will be checked to ensure that the consortium as a whole fulfils the criteria.
If awarded, the contract will be signed by the person authorised by all members of the consortium. Tenders from consortia of firms or groups of service providers, contractors or suppliers must specify the role, qualifications and experience of each member or group.
If the tenderer intends to either subcontract part of the work or realise the work in cooperation with other partners he shall indicate in his offer which part will be subcontracted, as well as the name and qualifications of the subcontractor or partner. It should be noted that the overall responsibility for the work remains with the tenderer. The tenderer must provide required evidence for the exclusion and selection criteria on its own behalf and, when applicable, on behalf of its subcontractors. The evidence for the selection criteria on behalf of subcontractors must be provided where the tenderer relies on the capacities of subcontractors to fulfil selection criteria. The exclusion criteria will be assessed in relation to each economic operator individually. Concerning the selection criteria, the evidence provided will be checked to ensure that the tenderer and its subcontractors as a whole fulfil the criteria.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To be eligible to participate in this contract award procedure, a tenderer must not be in any of the following exclusion situations:
a) it is bankrupt, subject to insolvency or winding up procedures, its assets are being administered by a liquidator or by a court, it is in an arrangement with creditors, its business activities are suspended or it is in any analogous situation arising from a similar procedure provided for under national legislation or regulations;
b) it is subject to a final judgment or a final administrative decision establishing that it is in breach of its obligations relating to the payment of taxes or social security contributions in accordance with the law of the country in which it is established, with those of the country in which the contracting authority is located or those of the country of the performance of the contract;
c) it is subject to a final judgment or a final administrative decision establishing that it is guilty of grave professional misconduct by having violated applicable laws or regulations or ethical standards of the profession to which the person belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibility where such conduct denotes wrongful intent or gross negligence, including, in particular, any of the following:
i. fraudulently or negligently misrepresenting information required for the verification of the absence of grounds for exclusion or the fulfilment of selection criteria or in the performance of a contract;
ii. entering into agreement with other persons with the aim of distorting competition;
iii. violating intellectual property rights;
iv. attempting to influence the decision-making process of the contracting authority during the award procedure;
v. attempting to obtain confidential information that may confer upon it undue advantages in the award procedure;
d) it is subject to a final judgment establishing that the person is guilty of any of the following:
i. fraud;
ii. corruption;
iii. participation in a criminal organisation;
iv. money laundering or terrorist financing;
v. terrorist-related offences or offences linked to terrorist activities;
vi. child labour or other forms of trafficking in human beings as defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council;
e) the person has shown significant deficiencies in complying with the main obligations in the performance of a contract financed by the Union's budget, which has led to its early termination or to the application of liquidated damages or other contractual penalties, or which has been discovered following checks, audits or investigations by an authorising officer, OLAF or the Court of Auditors;
f) it is subject to a final judgment or a final administrative decision establishing that the person has committed an irregularity within the meaning of Article 1(2) of Council Regulation (EC, Euratom) No 2988/95;
g) for the situations of grave professional misconduct, fraud, corruption, other criminal offences, significant deficiencies in the performance of the contract or irregularity, the applicant is subject to:
i. facts established in the context of audits or investigations carried out by the Court of Auditors, OLAF or internal audit, or any other check, audit or control performed under the responsibility of an authorising officer of an EU institution, of a European office or of an EU agency or body;
ii. non-final administrative decisions which may include disciplinary measures taken by the competent supervisory body responsible for the verification of the application of standards of professional ethics;
iii. decisions of the ECB, the EIB, the European Investment Fund or international organisations;
iv. decisions of the Commission relating to the infringement of the EU's competition rules or of a national competent authority relating to the infringement of EU or national competition law; or decisions of exclusion by an authorising officer of an EU institution, of a European office or of an EU agency or body.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: For lot 1 (EMSA):
— financial statements for the last 3 years for which accounts have been closed,
— statement of overall turnover and turnover relating to the relevant services for the last 3 financial years,
— tenderers are exempt from submitting the documentary evidence if such evidence has already been completed and sent to the Agencies for the purpose of another procurement procedure and still complies with the requirements. In this case the tenderer should simply indicate on the cover letter the procurement procedure where the evidence has been provided,
— if, for some exceptional reason which the Agencies consider justified, a tenderer is unable to provide 1 or the other of the above documents, he may prove his economic and financial capacity by any other document which the Agencies consider appropriate. In any case, the Agencies must at least be notified of the exceptional reason and its justification in the tender. The Agencies reserve the right to request any other document enabling it to verify the tenderer's economic and financial capacity.
For lot 2 (EMCDDA):

— to prove their financial and economic capacity, tenderers are requested to submit, with their tender, the ‘financial capacity form’, available on the ‘Procurement’ section on the EMCDDA website (www.emcdda.europa.eu), for the last 3 financial years (1 form for each year) for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the tenderer is established.

Minimum level(s) of standards possibly required: The tenderer must be in stable financial position and the economic and financial capacity to perform the contract.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers are required to provide:
— a list of the main clients for which they provided catering services in the past 3 years with correspondent dates and customers with the indication if they are private or public,
— proven experience in setting up and managing procedures to ensure the quality of the services to be provided, in particular, the applicable rules and procedures concerning hygiene, health and security aspects (minimum 3 years),
— qualification and experience of the chef (minimum 3 years),
— qualification and experience of the manager (minimum 3 years),
— if applicable, a list of subcontracting companies and a description of the responsibilities.
Minimum level(s) of standards possibly required:
The tenderer must have technical and professional capacity to perform the contract. The tenderers shall provide evidence of expertise in the field of catering services.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 50

2. Price. Weighting 50

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EMSA/OP/05/2016.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.7.2016 - 20:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 31.12.2016
IV.3.8)Conditions for opening of tenders
Date: 18.7.2016

Place:

Offices of the European Maritime Safety Agency, Praça Europa 4, 1249-206 Lisbon, PORTUGAL.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: This opening session will be public. A representative of each tenderer may attend the opening of the bids. At the end of the opening session, the chairman of the opening committee will indicate the name of the tenderers and the decision concerning the admissibility of each offer received. The prices indicated in each received bid will not be communicated. Should you wish to attend, please send a request (at least 5 calendar days before the date of the opening) to the following e-mail address: open052016@emsa.europa.eu indicating the name of the attending person and the tenderer he/she represents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2529
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 433766
Fax: +352 433766

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
26.5.2016