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Belgium-Brussels: Service contract for providing support in relation to the implementation of the EU soil thematic strategy
Section I: Contracting authority
Section II: Object
Service contract for providing support in relation to the implementation of the EU soil thematic strategy.
The objective of this service contract is to support DG Environment on technical, scientific and socio-economic aspects of soil protection and sustainable land use, in the context of the implementation of non-legislative pillars of the soil thematic strategy and support to the implementation of the European soil partnership. In particular, the service contract will address the specific needs linked to:
— the production of reports concerning the scientific, technical and socio-economic aspects of soil protection and sustainable land use (cluster 1),
— the organisation and provision of contents for the Europa website and the wiki collaborative Web platform on soil-related policy instruments (cluster 2),
— the support for the organisation of workshops (cluster 3).
Cluster 1: production of reports concerning the scientific, technical and socio-economic aspects of soil protection and sustainable land use. This cluster refers to the elaboration of in-depth reports and policy briefs, addressing the scientific aspects of the protection of soil functions and related ecosystem services and sustainable land use. This work will be based on the compilation of existing information (scientific literatures, reports of research projects and EU institutions) completed with new information. It should be undertaken in close coordination with DG Environment and its knowledge providers (the Joint Research Centre and the European Environment Agency in particular). In total the contractor will be required to elaborate 9 documents over the duration of the contract (3 years) of which 6 in-depth reports (not exceeding 60 pages) and 3 policy briefs (not exceeding 20 pages), equally spread over the duration of the contract (see table in point 3.8).
Cluster 2: organisation and provision of contents for the Europa website and the wiki collaborative Web platform on soil-related policy instruments. Support is requested for the review and update of the organisation and storage of electronic documents in the soil-related wiki collaborative Web platform (confluence in the context of its flexible platform) and the soil page website at www.europa.eu
Cluster 3: support for the organisation of workshops. It is requested to provide logistical support for the organisation of workshops to discuss a topic that will have been addressed under the cluster 1; hence reports drafted under cluster 1 would be used as background documents for the workshop. 2 workshops are planned to be organised each year for a maximum of 70 participants. They will take place in Europe either in Brussels or in an EU city providing a comparable level of accessibility. The duration will be a maximum of 2 days each. The organisation of a workshop requires the attendance of the contractor: at least 2 staff members should be present on site during the workshop and provide the following tasks: the preparation of the agenda and identification/contacting of potential speakers in close cooperation with the Commission; sending e-mail invitations and background documents, contacting speakers; facilitation of the sessions of the workshop; preparation of workshop proceedings, drafting of a conclusion Commission document and its finalisation taking into account comments from the Commission; provision of the meeting room; provision of the catering (coffee and tea breaks, at least 2 per day, and a working lunch per day); proposal of speakers (up to 6 per workshop). The costs of the non-Commission speakers will be covered by the contract including the necessary pre-paid travel tickets (on the basis of economy class flight tickets or first class train ticket) as well as organising and paying for their hotel accommodation (max. n + 1 night, with n equal to the number of days of the meeting).
Section III: Legal, economic, financial and technical information
Please refer to procurement documents (see points 1.1 and 1.7 of tender specifications).
Section IV: Procedure
avenue de Beaulieu 5, Room D, 1160 Brussels, BELGIUM.
A maximum of 2 representatives per tender may attend the opening (no expenses paid).
For organisational and security reasons, the tenderer must provide the full name and ID or passport number of the representatives at least 3 working days in advance to: firstname.lastname@example.org
Failing that, the contracting authority reserves the right to refuse access to its premises.
Section VI: Complementary information
In line with Article 134.1.e) of the rules of application to the Regulation (EU, Euratom) 2015/1929 of the European Parliament and of the Council of 28.10.2015 (Financial Regulation), during the 3 years following conclusion of the original contract, the contracting authority will be able to use the negotiated procedure for additional services (without prior publication of a contract notice) for new services or works consisting in the repetition of similar services or works entrusted to the economic operator to which the same contracting authority awarded an original contract, provided that these services or works are in conformity with a basic project for which the original contract was awarded after publication of a contract notice, subject to the conditions set out in paragraph 4 of Article 134.
Procurement documents will be available for download at the address indicated under heading I.3. The website will be updated regularly and it is the tenderers' responsibility to check for updates and modifications during the tendering period.
You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.