Services - 281577-2015

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11/08/2015    S153

Luxembourg-Luxembourg: EIB - Independent audit services for the EIB building project 2015–2020

2015/S 153-281577

Contract notice

Section I: Contracting authority

I.1)Name, addresses and contact point(s):

European Investment Bank, 98–100, boulevard Konrad Adenauer, 2950 Luxembourg, LUXEMBOURG. Contact: Mrs Véronique Paulon, Procurement and Purchasing Division, ref.: VP-1255. Tel. +352 4379-1. Fax +352 437704. E-mail:

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained at:

As in abovementioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:

As in abovementioned contact point(s).

Tenders or requests to participate must be sent to:

As in abovementioned contact point(s).

I.2)Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Independent audit services for the EIB building project 2015–2020.
II.1.2)Type of contract and location of works, place of delivery or of performance:
Service category: No 27.
NUTS code: LU000.
II.1.3)The notice involves:
The establishment of a framework agreement.
II.1.4)Information on framework agreement:
Framework agreement with a single operator.
Duration of the framework agreement: duration in year(s): from Q4 2015 until finalisation of the building project; this is expected in 2020.
Justification for a framework agreement the duration of which exceeds 4 years: the duration of the framework agreement shall encompass the planning, construction and commissioning of the new building.
II.1.5)Short description of the contract or purchase(s):
The objective of the assignment (the ‘assignment’) is to assist EIB internal audit (IA) in the provision of independent assessment/audit services during the planning, construction and acceptance/handover of the EIB new building project (‘BTF project’). The envisaged audits (services) cover:
— design planning and permit application,
— procurement plan, including the invitation to tender documents for general contractors,
— periodic invoice checking,
— periodic progress reporting (time/money/organisation),
— periodic recommendations follow-up,
— testing and commissioning concept.
And in 2019, the flexibility to have the scope of 1 audit is still to be defined.
NB: in order to take part in this call for tender, interested candidates should request the complete tender specifications from the EIB beforehand. The criteria set out in the specifications should be taken into account when drawing up tenders.
Requests should be sent to the address in point I.1.
II.1.6)Common procurement vocabulary (CPV):
71000000, 71200000, 71210000, 71241000, 71244000, 71245000, 71247000, 71248000, 71530000.
II.1.8)Division into lots:
II.1.9)Variants will be accepted:
II.2)Quantity or scope of the contract

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.3)Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
Not applicable.
III.1.4)Other particular conditions to which the performance of the contract is subject:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met:
The tenderers should declare whether they are providing and/or have provided services to the EIB in the past. In the event of an affirmative answer, they will be asked to provide information with respect to the nature of these services, the time interval when they were provided and the value of the previous contracts. The EIB will assess whether a conflict of interest exists and will decide to either exclude the tenderer from the award of this framework agreement or take other kinds of measures to guarantee the independent nature of the critical assessment/audit.
The tenderers shall provide a declaration on their honour (see Annex 5a), duly signed and dated by an authorised representative, stating that they are not in one of the situations of exclusion listed in Annex 5a. In the case of a joint tender, the declaration on the honour shall be provided by all members of the group. The successful tenderer shall provide the documents mentioned as supporting evidence in Annex 5a before signature of the contract and within a deadline given by the EIB. The successful tenderer shall provide the following evidence upon request and within the time limit set by the EIB.
For situations described in (a), (b) and (e) of Annex 5a, production of a recent extract from the judicial record is required or, failing that, a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance showing that those requirements are satisfied. Where the tenderer is a legal person and the national legislation of the country in which the tenderer is established does not allow the provision of such documents for legal persons, the documents should be provided for natural persons, such as the company directors or any person with powers of representation, decision-making or control in relation to the tenderer.
For the situation described in point (d) of Annex 5a, recent certificates or letters issued by the competent authorities of the State concerned are required. These documents must provide evidence covering all taxes and social security contributions for which the tenderer is liable, including for example, VAT, income tax (natural persons only), company tax (legal persons only) and social security contributions.
For any of the situations (a), (b), (d) or (e) of Annex 5a, where any document described in the 2 paragraphs above is not issued in the country concerned, it may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in his country of origin or provenance.
III.2.2)Economic and financial capacity:
Minimum level(s) of standards possibly required:
9.2.1. Financial capacity:
Tenderers should satisfy the following requirement in order to be selected: minimum annual overall turnover during the last 3 financial years: 1 500 000 EUR yearly in the required field, i.e. critical assessment/audit of building construction projects.
III.2.3)Technical capacity:
Minimum level(s) of standards possibly required:
Tenderers shall provide:
a) References:

Tenderers must have 3 references of previous critical assessments/audits of building construction concerning project management and/or audit/assessment of office buildings > 40 000 m2 and/or of audit/assessment of a building which cost > 100 000 000 EUR.

Proof of the above is to be provided by:
Descriptions (including the contact details of the client) of previous services on office buildings and/or commercial buildings: the tenderer should provide a maximum of 3 descriptions of projects completed in the last 5 years or projects which are under way in project management and/or audit/assessment of an office building and/or a commercial building.
Of these 3, 2 shall meet either 1 or several of the below listed criteria:

— floorspace of a single or set of office buildings (on the same plot) above 40 000 m2,

— cost of a single or set of commercial and/or public and/or office buildings above 100 000 000 EUR.
Of these 3, 1 shall meet either 1 or several of the below listed criteria:

— floorspace of a single or set of office buildings (on the same plot) above 40 000 m2,

— a building tower of 15 floors or more,
— a nearly zero-energy office building,
— cost of a single or set of commercial and/or public and/or office buildings above 100 000 000 EUR.
b) Availability of staff members per profile:
The availability of a team in the range of services concerned and related to the specific scenarios described in Appendix I, including knowledge and ability to apply relevant international standards in the areas of expertise, which should include the following profiles:
— team/project leader — with at least 15 years of relevant experience and should demonstrate programme management skills and an ability to manage a team; significant project management experience in the EU is required,
— senior experts in the relevant fields described in Annex I — with at least 12 years of relevant experience; substantial experience in and knowledge of current best practice in procurement, tendering and contract management; experience in leading mid-term and/or ‘ex post’ evaluation of projects,
— experts in the relevant fields described in Appendix I — with at least 8 years of relevant experience,
— support team members.
The team members, with the exception of the support team members, should have complementary expertise: they should be graduates in engineering, architecture, surveying, economics/finance or equivalent educational background with at least a master's degree.
Proof of the above is to be provided by:
The tenderer shall give details on degrees, specialisation and experience of the available profiles, using the profile template in Appendix III.
An undertaking that all team members appointed to the performance of the services shall have proficiency in English and at least 1 team member shall have a good knowledge of French.
An undertaking that all team members appointed to the performance of the services shall have at least 8 years of experience in the relevant fields.
III.2.4)Reserved contracts:
III.3)Conditions specific to services contracts
III.3.1)Execution of the service is reserved to a particular profession:
III.3.2)Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure:
IV.2)Award criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)An electronic auction will be used:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Ref.: VP-1255.
IV.3.2)Previous publication(s) concerning the same contract:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: no.
IV.3.4)Time limit for receipt of tenders or requests to participate:
25.9.2015 (23:59).
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
IV.3.7)Minimum time-frame during which the tenderer must maintain the tender:
Duration in days: 180 (from the date stated for receipt of tender).
IV.3.8)Conditions for opening tenders:
Place: European Investment Bank headquarters, Luxembourg.
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information

VI.1)This is a recurrent procurement:
VI.2)Contract related to a project and/or programme financed by EU funds:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures:

General Court of the European Union, rue du Fort Niedergrünewald, 2925 Luxembourg, LUXEMBOURG. Tel. +352 4303-1. Fax +352 4303-2100. E-mail: Internet:

VI.4.2)Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge.
VI.5)Date of dispatch of this notice: