Fournitures - 301096-2014

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05/09/2014    S170

Luxembourg-Luxembourg: EIB - VP-1204 Business glossary tool

2014/S 170-301096

Contract notice

Section I: Contracting authority

I.1)Name, addresses and contact point(s):

European Investment Bank, 98–100, boulevard Konrad Adenauer, 2950Luxembourg, LUXEMBOURG. Contact: Mrs Véronique Paulon, Procurement and Purchasing Division, ref.: VP-1204. Tel. +352 4379-1. Fax +352 437704. E-mail:

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained at:

As in abovementioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at:

As in abovementioned contact point(s).

Tenders or requests to participate must be sent to:

As in abovementioned contact point(s).

I.2)Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
VP-1204 Business glossary tool.
II.1.2)Type of contract and location of works, place of delivery or of performance:
Main place of delivery: Luxembourg.
II.1.3)The notice involves:
A public contract.
II.1.5)Short description of the contract or purchase(s):
A 4-year contract covering the acquisition of the tool, its implementation and annual support and maintenance will be drawn up with the successful tenderer.
The contract will cover the following products and services (the 'scope') during the life of the contract:
— acquisition of the business glossary tool (software),
— implementation of the tool including design, installation, configuration and customisation, integration with at least 2 major components (Microsoft Active Directory and IBM Data Stage), testing, documentation and training services. For the avoidance of doubt, the successful tenderer is expected to deliver consulting services related to the implementation of the tool, if necessary by procuring such services on its own account,
— recurring costs, including licences support and maintenance costs.
NB: in order to take part in this call for tender, interested parties should request the complete tender specifications from the EIB beforehand. The criteria set out in the specifications should be taken into account when drawing up tenders.
Requests should be sent to the address in point I.1.
II.1.6)Common procurement vocabulary (CPV):
48000000, 72263000, 72261000.
II.1.7)Contract covered by the Government Procurement Agreement (GPA):
II.1.8)Division into lots:
II.1.9)Variants will be accepted:
II.3)Duration of the contract or time limit for completion:
Duration in months: 48 (from the award of the contract).

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.3)Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
Should a grouping (consortium) be awarded the contract, the EIB may require that it adopt a legal form prior to contract signature. All members of the grouping will be jointly and severally liable for performance of the contract. The grouping will be represented by 1 tenderer who will act as its sole spokesperson.
Tenderers must obtain all relevant licences needed to perform the services described before the assignment commences and must, throughout the entire assignment period, comply with all laws and provisions in force.
Tenders from a consortium must specify the role, qualifications and experience of each member of the consortium. Each member must provide all the necessary documents for assessing the tender as a whole with regard to the exclusion criteria.
III.1.4)Other particular conditions to which the performance of the contract is subject:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met:
The tenderers shall provide a declaration on their honour (Annex 1), duly signed and dated by an authorised representative, stating that they are not in one of the situations of exclusion listed in this Annex 1. In the case of a joint tender, the declaration on the honour shall be provided by all the members of the group. The successful tenderer shall provide the documents mentioned as supporting evidence in Annex 1 before signature of the framework and within a deadline given by the EIB.
In case of award of the framework agreement, the following evidence shall be provided upon request and within the time limit set by the EIB.
For situations described in (a), (b) and (e) of Annex 1, production of a recent extract from the judicial record is required or, failing that, a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance showing that those requirements are satisfied. Where the tenderer is a legal person and the national legislation of the country in which the tenderer is established does not allow the provision of such documents for legal persons, the documents should be provided for natural persons, such as the company directors or any person with powers of representation, decision-making or control in relation to the tenderer.
For the situation described in point (d) of Annex 1, recent certificates or letters issued by the competent authorities of the State concerned are required. These documents must provide evidence covering all taxes and social security contributions for which the tenderer is liable, including for example, VAT, income tax (natural persons only), company tax (legal persons only) and social security contributions.
For any of the situations (a), (b), (d) or (e) of Annex 1, where any document described in 2 paragraphs above is not issued in the country concerned, it may be replaced by a sworn or, failing that, a solemn statement made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in his country of origin or provenance.
III.2.2)Economic and financial capacity:
To be selected to proceed to the award phase, tenderers must provide the following documents related to their economic and financial capacity as per Annex A (financial and economic capacity overview form):
a. an extract of the concerned legal entities' annual accounts (balance sheet, profit and loss account, notes on the accounts and auditors' remarks when applicable), as approved by the general assembly of the company and, where applicable, audited and/or published covering the last reporting period for which final audited figures are available (i.e. 2012 or 2013). These annual accounts documents must be signed by the authorised representative of the tenderer;
b. a statement regarding the size and composition of the tenderer's total annual turnover over the past 3 years, highlighting compliance with the minima required as regards the weighting of single client accounts.
Minimum level(s) of standards possibly required:
Tenders will not be selected if:
— a client represented more than 50 % of the total annual turnover in any of the past 3 years,
— the tenderer's total annual turnover for its last reporting period is less than 5 000 000 EUR. In the event that a tenderer intends to subcontract part of the services, since the tenderer shall retain full responsibility for the performance of the services, the sub-contractors are not required to provide the above documentation, unless specifically requested by the EIB.
III.2.3)Technical capacity:
Minimum level(s) of standards possibly required:
To be selected to proceed to the award phase, tenderers must provide the following information related to their technical and professional capacity:
(1) a concise description of maximum 3 pages of the tenderer company, number of years active in the field of data governance tools, its size, its install base, the principal markets (regions and sectors) served, the services and/or products provided currently and planned for the medium term.
In the event that a tenderer intends to subcontract part of the services, this should be indicated. The tender should provide a clear description of the proposed organisation and structure and should identify clearly the subcontracting parties and state the roles, activities and responsibilities of the proposed subcontractor(s).
If a tenderer envisages subcontracting, the tender must also include:
— a document
• mentioning the reasons why the tenderer is envisaging subcontracting,
• specifying the volume/proportion for each subcontractor,
— a letter of intent by each subcontractor stating its intention to collaborate with the tenderer if the tenderer is awarded the contract;
(2) at least 3 relevant and verifiable references of assignments carried out within the last 2 years in relation to the provision and implementation of business semantics and data governance solutions (including description of the approach the tenderer has followed to implement its business glossary tool) for clients who are currently using, in production, the proposed business glossary tool. Tenderers should use the template provided in Annex B and fill in the template item by item.
III.2.4)Reserved contracts:
III.3)Conditions specific to service contracts
III.3.1)Execution of the service is reserved to a particular profession:
III.3.2)Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
In submitting a tender, candidates will be expected to provide professional profiles of staff who would be assigned to the contract.

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure:
IV.2)Award criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2)An electronic auction will be used:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: no.
IV.3.4)Time limit for receipt of tenders or requests to participate:
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
IV.3.7)Minimum time-frame during which the tenderer must maintain the tender:
Duration in days: 180 (from the date stated for receipt of tender).
IV.3.8)Conditions for opening tenders:
Place: European Investment Bank headquarters, Luxembourg.
Persons authorised to be present at the opening of tenders: no.

Section VI: Complementary information

VI.1)This is a recurrent procurement:
VI.2)Contract related to a project and/or programme financed by EU funds:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures:

General Court of the European Union, rue du Fort Niedergrünewald, 2925 Luxembourg, LUXEMBOURG. Tel. +352 4303-1. Fax +352 4303-2100. E-mail: Internet:

VI.4.2)Lodging of appeals:
Precise information on deadline(s) for lodging appeals:
Within 2 months of the plaintiff being notified or, failing this, of the day on which it came to his knowledge.
VI.5)Date of dispatch of this notice: