Services - 322098-2019

10/07/2019    S131    Services - Contract notice - Open procedure 

United Kingdom-Derby: Legal services

2019/S 131-322098

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: University of Derby
Postal address: Kedleston Road
Town: Derby
NUTS code: UKF11
Postal code: DE22 1GB
Country: United Kingdom
Contact person: Anna Salt
E-mail: a.salt@derby.ac.uk

Internet address(es):

Main address: www.derby.ac.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of External Legal Support Services

Reference number: PROC AS ITT/104
II.1.2)Main CPV code
79100000
II.1.3)Type of contract
Services
II.1.4)Short description:

The University of Derby is seeking tenders for the supply of External Legal Support Services for an initial 12 month period with options to extend on an annual basis for an additional 3 years.

This contract will be split into 7 lots.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 7
II.2)Description
II.2.1)Title:

Commercial (Predominantly Review and Drafting of Commercial Contracts)

Lot No: 1
II.2.2)Additional CPV code(s)
79111000
II.2.3)Place of performance
NUTS code: UKF1
II.2.4)Description of the procurement:

Whilst the internal Legal Services team advises the University on the full range of legal issues faced by the University, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.

The following are within scope of this procurement:

— ad hoc legal support on matters as they arise (including contracts and disputes),

— proactive legal support (including notification and education on changes to the law which will affect UoD),

— compliance with Legal Services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),

— knowledge, training and skills transfer as required,

— account management, including attendance at review meetings and provision of management information, and

— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

UoD is inviting tenders for the supply of external legal support services for an initial 12 month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Real Estate (to include Transfer of Freehold Interests, Grant and Taking of Leasehold Interests, Planning, Construction and Disputes)

Lot No: 2
II.2.2)Additional CPV code(s)
79111000
II.2.3)Place of performance
NUTS code: UKF1
II.2.4)Description of the procurement:

Whilst the internal Legal Services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.

The following are within scope of this procurement:

— ad hoc legal support on matters as they arise (including contracts and disputes),

— proactive legal support (including notification and education on changes to the law which will affect UoD),

— compliance with Legal Services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),

— knowledge, training and skills transfer as required,

— account management, including attendance at review meetings and provision of management information, and

— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

UoD is inviting tenders for the supply of external legal support services for an initial 12 month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Human Resources (to include Employment Disputes and General Advice)

Lot No: 3
II.2.2)Additional CPV code(s)
79111000
II.2.3)Place of performance
NUTS code: UKF1
II.2.4)Description of the procurement:

Whilst the internal Legal Services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.

The following are within scope of this procurement:

— ad hoc legal support on matters as they arise (including contracts and disputes),

— proactive legal support (including notification and education on changes to the law which will affect UoD),

— compliance with Legal Services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),

— knowledge, training and skills transfer as required,

— account management, including attendance at review meetings and provision of management information, and

— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

UoD is inviting tenders for the supply of external legal support services for an initial 12 month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Commercial and Student Disputes (to include all Disputes Apart from Employment Disputes)

Lot No: 4
II.2.2)Additional CPV code(s)
79111000
II.2.3)Place of performance
NUTS code: UKF1
II.2.4)Description of the procurement:

Whilst the internal Legal Services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.

The following are within scope of this procurement:

— ad hoc legal support on matters as they arise (including contracts and disputes),

— proactive legal support (including notification and education on changes to the law which will affect UoD),

— compliance with legal services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),

— knowledge, training and skills transfer as required,

— account management, including attendance at review meetings and provision of management information, and

— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

UoD is inviting tenders for the supply of external legal support services for an initial 12 month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Research and Innovation Activities (to include Reviewing and Drafting of Contracts, Commercialisation of Research and Advice on the Protection of the University’s Research Derived IP Portfolio)

Lot No: 5
II.2.2)Additional CPV code(s)
79111000
II.2.3)Place of performance
NUTS code: UKF1
II.2.4)Description of the procurement:

Whilst the internal Legal Services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.

The following are within scope of this procurement:

— ad hoc legal support on matters as they arise (including contracts and disputes),

— proactive legal support (including notification and education on changes to the law which will affect UoD),

— compliance with Legal Services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),

— knowledge, training and skills transfer as required,

— account management, including attendance at review meetings and provision of management information, and

— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

UoD is inviting tenders for the supply of external legal support services for an initial 12 month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Governance (to include Advice on Organisational Governance, Charity, Higher Education and Academic Registry)

Lot No: 6
II.2.2)Additional CPV code(s)
79111000
II.2.3)Place of performance
NUTS code: UKF1
II.2.4)Description of the procurement:

Whilst the internal legal services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.

The following are within scope of this procurement:

— ad hoc legal support on matters as they arise (including contracts and disputes),

— proactive legal support (including notification and education on changes to the law which will affect UoD),

— compliance with legal services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),

— knowledge, training and skills transfer as required,

— account management, including attendance at review meetings and provision of management information, and

— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

UoD is inviting tenders for the supply of external legal support services for an initial 12 month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lending (to include Advice Regarding the University’s Invest to Grow Programme (for example, Drafting and Negotiating Loan Documentation for Lending below 500 000 GBP and the Registration of Security)

Lot No: 7
II.2.2)Additional CPV code(s)
79111000
II.2.3)Place of performance
NUTS code: UKF1
II.2.4)Description of the procurement:

Whilst the internal legal services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.

The following are within scope of this procurement:

— ad hoc legal support on matters as they arise (including contracts and disputes),

— proactive legal support (including notification and education on changes to the law which will affect UoD),

— compliance with Legal Services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),

— knowledge, training and skills transfer as required,

— account management, including attendance at review meetings and provision of management information, and

— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

UoD is inviting tenders for the supply of external legal support services for an initial 12 month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The contractor and its practising solicitors must comply with the requirement for certification, registration/recognition by the Solicitors Regulation Authority (SRA) or be an authorised non-SRA contractor (regulated by another approved regulator).

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 35
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/08/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: University of Derby
Town: Derby
Postal code: DE22 1GB
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/07/2019