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Serviços - 335118-2016

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28/09/2016    S187

Germany-Munich: Film making, film promotion and distribution for the European Inventor Award

2016/S 187-335118



 1.Awarding Authority:

The European Patent Organisation (EPO), acting through the European Patent Office: Headquarters, Bob-van-Benthem-Platz 1, 80469 Munich, Germany, Postal address: EPO, 80298 Munich, Germany.
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
 2.Award procedure:

Open invitation to tender with discretionary award of contract.
 3.Description of the contract:

(a) Purpose of the contract:
Film making, film promotion and distribution for the European Inventor Award
(b) Division into lots:
- n.a.
(c) Any deposits and guarantees required:
Not applicable.
(d) Main terms concerning payment:
Within 30 days of receipt of a correct invoice
(e) Qualifications required by law:
Laid down in the Procurement Documents
 4.Place and period of performance:

(a) Place at which the contract is to be performed:
Film making Europe, worldwide
Final Editing Munich area
(b) Duration of contract or time limit for delivery or completion of services/work:
Duration of the contract is 1 year with 1 automatic optional extension of 1 year. The contract will end automatically after 2 years without needing to be terminated.

Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
 6.Requests for the Procurement Documents and receipt of bids:

(a) Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:
European Patent Office
Central Procurement 482
Tender No. 2128
Bob-van-Benthem-Platz 1
D-80469 Munich
Procurement Documents will be forwarded upon e-mail request.
(b) Final date for receipt by the EPO of requests for the Procurement Documents:
14.10.2016 (12:00), CEST
(c) Final date for receipt by the EPO of requests for clarification:
28.10.2016 (12:00), CET
- Questions must be submitted by E-Mail to
(d) Final date for receipt of bids/number of copies to be sent:
21.11.2016 (14:00), CET
- the bid must be provided in its original and 1 additional copy as well as on a data carrier not containing the Offer Form
- bids must be submitted by letter, not by fax or e-mail.
(e) Address to which the requests for clarification and bids must be sent:
European Patent Office
Central Procurement 482
Tender No. 2128
Bob-van-Benthem-Platz 1
D-80469 Munich
(f) Language or languages in which requests for clarification and bids must be drawn up:
- English, French or German.
- The Procurement Documents will be available in English.
(g) Bid presentation
Bid presentation by shortlisted bidders is expected to take place on 5/6.12.2016 in Munich.
Respective costs incurred by the bidders relating to such a presentation will not be reimbursed.
 7.Legal form of the grouping in the event of a joint bid:

If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.
 8.Criteria for assessing bidders' know-how, capacity and reliability to fulfil the contract:

Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as to seriously call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.
 9.Period during which the bidder is bound by his bid:

6 months following the final date for receipt of bids indicated in point 6(d).
 10.Criteria for the award of contract:

Financial criteria: 40 %
Technical criteria: 50 %
Bid presentation 10 %
For further information see Procurement Documents.
 11.Other information:

Contract award is expected to take place in the second half of December 2016.