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Germany-Essen: Custom software development services
Contract notice – utilities
Section I: Contracting entity
Main address: www.ruhrbahn.de
Section II: Object
Development of a digital driver communication software (app)
Development of software (app) for digital driver communication.
In addition to an app as an output medium for drivers, the whole system shall also consist of a background system representing the processes and functions, consisting of an administration and configuration portal (backend) for monitoring, reporting and providing and configuring content and content structures.
The service includes face-to-face events with the contracting authority in Essen; and remote services.
In particular, Ruhrbahn GmbH wishes to provide quick and targeted access to information for drivers. It is also planned to implement ‘paperless driving’. In particular, mobile provision of documents and media required by mobile workers to carry out their work. In addition, drivers should have learning units in the sense of an e-learning programme and simple forms to report specific facts.
In order to speed up and improve the quality of communication between crew, disposition, administration, workshops and passengers, a tablet shall be made available to crew members providing all technical and operational information after synchronisation at the yard or break room, including offline, and providing up-to-date and targeted information on course-related events via push notifications. In addition, mobile workers can self-report information back on the system side.
This project will initially implement a test phase and also prepare for the widespread introduction of digital driver communication. This includes, in addition to the provision of media and documents, forms and video functionalities, as well as the establishment of intelligent and automated distribution processes, combining the solution with the Typo3 systems and/or Initperdis GmbH (Perdis) personnel management system.
Section III: Legal, economic, financial and technical information
Declaration by a consortium – if you are a consortium, please list all the parties involved here. The companies confirm their participation in the consortium by signing it (formbl. A-4). This form must also be submitted if no consortium is formed.
Ö 2. Self-declaration reasons for exclusion – the candidate/tenderer confirms that there are no grounds for exclusion under § 123(1) and (4) GWB and § 124(1) GWB (Formbl. A-7),
Ö 3. Anti-terror declaration – the tenderer declares that he is not on the anti-terrorist list (formbl. A-8),
Ö 4. Contractual terms and conditions of compliance with collective agreements and minimum working conditions (Formbl. A-9).
If the candidate/tenderer intends to subcontract part of the contract, the services must be specified in the list of subcontractors (formbl. A-2). This form must also be submitted if sub-contractors are not to be used. The identification of subcontractors with a tender is not required. At the contracting authority’s request, if the candidate/tenderer is short-listed, but at the latest immediately prior to the award of the contract, the name of the subcontractor must be accompanied by a signed undertaking from third parties in the case of subcontracting. A-3), anti-terrorist declaration (formbl. A-8) and contractual terms and conditions of compliance with collective agreements and minimum working conditions (formbl. A-9) to be provided by the designated third party.
The contracting authority reserves the right to re-enter the aptitude test at any time during the procedure.
Ö 1. Proof of an existing, currently valid commercial liability insurance or comparable market insurance with a combined liability coverage of at least EUR 2500000,00 for personal injury, damage to property and property per year of insurance, or the company’s irrevocable and unconditional self-declaration that, in the event of a contract, it is prepared to take out such insurance at the first request of the contracting authority and that an insurer (in uncertified copy) declares that it is prepared to take out such insurance with the company (formbl. A-10), in the case of consortia, the documents referred to above may be provided for the consortium as a whole.
Candidates/tenderers may use the capacities of other entities to prove their capacity and expertise (in accordance with the conditions for participation set out in points III.1.2. and III.1.3.), irrespective of the legal nature of the links which they have with them.
In this case, the candidate/tenderer must identify these other companies (third parties) in his tender (formbl. A-12) and the documents referred to in points III.1.2. and III.1.3. for this third party to the extent that the candidate/tenderer relies on the ability of the third party to prove its capacity and/or competence. This form must also be submitted if you do not want to use an aptitude loan. In the case of an aptitude loan, the candidate/tenderer also has the form of a declaration of commitment from third parties in the case of an aptitude loan (Formbl. A-15), anti-terrorist declaration (formbl. A-8) and contractual terms and conditions of compliance with collective agreements and minimum working conditions (formbl. A-9) to be provided by the designated third parties.
The contracting authority expects the tenderer to identify at least 3 reference projects (formbl. A-6, A-6.1; A-6.2; A-6.3) with details of the service performed which is comparable to the service to be awarded. Comparable benefits are those which satisfy at least the following requirements:
Three successfully completed LPT projects in the last 3 calendar years, starting from the publication of the contract notice (i.e. either the starting date is longer than 3 calendar years and the starting date overlaps with the reference period, or the starting date falls within the period of the last 3 calendar years).
The 3 successful LPT projects must have been implemented in the order of magnitude – 500 users.
For at least one of the required 3 completed projects, interfaces with Perdis (initperdis) and ivu.plan (IPPC) must have been implemented.
See Purchase Terms and Conditions (to be sent with the invitation to tender).
Section IV: Procedure
Section VI: Complementary information
Ö 1. This invitation to tender will be organised in accordance with the provisions of the SektVO.
Ö 2. The contract will be awarded through an open procedure.
Ö 3. The forms referred to in points III.1.1., III.1.2. and III.1.3. are available on the ‘Subreport Elvis’ portal at https:// www.subreport.de/E34987159 power distribution The required declarations and documents must be completed, printed and signed in the appropriate place, scanned and submitted electronically via the portal subreport Elvis and uploaded.
The contracting authority reserves the right, in compliance with the principle of equal treatment, to ask the candidate/tenderer to submit, complete or correct documents relating to the undertaking (in particular self-declarations, information, certificates, other evidence) (Section 51(2) of the SektVO). However, candidates/tenderers are not entitled to this. Therefore, when submitting/subscribing the request to participate, account should be taken of the fact that incomplete documents may lead to exclusion. No documents may be submitted by post, fax or e-mail. Only the Contracting Authority’s forms (excluding bank confirmation) must be used.
Ö 4. Questions must, in principle, be submitted electronically via the portal subreport Elvis. If you have any questions about the use of the portal subreport Elvis, please contact the hotline + 49 221/98578-50.
Questions from tenderers will, in principle, be answered on the sub-report Elvis portal on communication between tenderers. Tenderers who do not register must contact the contracting authority independently.
Questions submitted less than 7 calendar days before the closing date for submission of tenders do not have to be answered by the contracting authority. Questions asked in good time will be answered at the latest 4 calendar days before the closing date for the submission of tenders.
Ö 5. No costs/expenses incurred in drawing up tenders/requests to participate will be reimbursed.
Ö 1. An application for review must be submitted to the competent body for review procedures referred to in point VI.4.1. no later than 15 calendar days after receipt of the contracting authority’s notification that it does not intend to remedy a complaint, Section 160(3)(4) GWB.
Ö 2. Complaints should be addressed to the contact point under I.1.