Services - 371002-2016

22/10/2016    S205    - - Services - Contract notice - Restricted procedure 

United Kingdom-Weston-super-Mare: Legal services

2016/S 205-371002

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Knightstone Housing Group
Weston Gateway Business Park
Weston-super-Mare
BS24 7JP
United Kingdom
Contact person: Andy Dyer
Telephone: +44 1934526469
E-mail: andy.dyer@knightstone.co.uk
NUTS code: UKK

Internet address(es):

Main address: www.knightstone.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA24008

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/knightstone
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/knightstone
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/knightstone
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of legal services.

II.1.2)Main CPV code
79100000
II.1.3)Type of contract
Services
II.1.4)Short description:

This procurement is being conducted by Knightstone Housing Group, which is the contracting authority.

Knightstone Housing Group wishes to select firms for its legal services panel to

provide legal services for all organisations within the Group under eight Lots. The number of

providers on the panel will depend on the relative strength of the individual bids that we receive.

We do not have a pre-determined quota for the number of firms on the panel, but expect 3 to 5

firms to be appointed for each Lot. Each firm can bid for one, some or all of the Lots subject to the

outcomes of this Pre-Qualification stage of the procurement.

The contracts are for 48 months, commencing 3.4.2017. The contracts may be extended by up to a

further 2 years by mutual agreement.

The closing deadline for the receipt of PQQ submissions is 10:00 hours on 21.11.2016.

Tenders must be submitted via the Knightstone supplier portal as per the instructions in the

pre-qualification instructions.

II.1.5)Estimated total value
Value excluding VAT: 3 511 200.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 8
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Each successful tenderer will be awarded a contract that will encompass the services to be provided under one or more lots.

II.2)Description
II.2.1)Title:

Housing and property management

Lot No: 2
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Weston-super-Mare.

II.2.4)Description of the procurement:

Legal services in support of housing and property management (tenancy management responsibilities as a landlord, arrears actions, disrepair, managing agents in supported housing schemes and data protection issues).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 501 600.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contracts may be extended by up to two years by mutual agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The pre-qualification and selection process consists of two stages:

— Stage 1 (pre-qualification) — to identify which Organisations expressing an interest meet Knightstone's minimum pre-qualification standards;

— Stage 2 (selection) — to select the Organisations to be invited to tender from amongst those who meet those minimum pre-qualification standards.

The criteria are detailed in the PQQ instructions document.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Governance, regulation and advice on governing documents

Lot No: 8
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Weston-super-Mare.

II.2.4)Description of the procurement:

Legal services in support of governance, regulation and advice on governing documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 46 200.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contracts may be extended by up to 2 years by mutual agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The pre-qualification and selection process consists of two stages:

— Stage 1 (pre-qualification) — to identify which Organisations expressing an interest meet Knightstone's minimum pre-qualification standards;

— Stage 2 (selection) — to select the Organisations to be invited to tender from amongst those who meet those minimum pre-qualification standards.

The criteria are detailed in the PQQ Instructions document.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Corporate transactions, including mergers and acquisitions

Lot No: 7
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Weston-super-Mare.

II.2.4)Description of the procurement:

Legal services in support of corporate transactions, including mergers and acquisitions.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 151 800.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contracts may be extended by up to 2 years by mutual agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The pre-qualification and selection process consists of two stages:

— Stage 1 (pre-qualification) — to identify which Organisations expressing an interest meet Knightstone's minimum pre-qualification standards;

— Stage 2 (selection) — to select the Organisations to be invited to tender from amongst those who meet those minimum pre-qualification standards.

The criteria are detailed in the PQQ Instructions document.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Private finance agreements

Lot No: 6
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Weston-super-Mare.

II.2.4)Description of the procurement:

Legal services in support of private finance agreements (including the charging of assets).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 112 200.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contracts may be extended by up to 2 years by mutual agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The pre-qualification and selection process consists of two stages:

— Stage 1 (pre-qualification) — to identify which Organisations expressing an interest meet Knightstone's minimum pre-qualification standards;

— Stage 2 (selection) — to select the Organisations to be invited to tender from amongst those who meet those minimum pre-qualification standards.

The criteria are detailed in the PQQ Instructions document.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Procurement and contractual arrangements

Lot No: 5
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Weston-super-Mare.

II.2.4)Description of the procurement:

Legal services in support of procurement and contractual arrangements (EU procurement, appointment of consultants, contract law, construction, energy and renewables).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 66 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contracts may be extended by up to 2 years by mutual agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The pre-qualification and selection process consists of two stages:

— Stage 1 (pre-qualification) — to identify which Organisations expressing an interest meet Knightstone's minimum pre-qualification standards;

— Stage 2 (selection) — to select the Organisations to be invited to tender from amongst those who meet those minimum pre-qualification standards.

The criteria are detailed in the PQQ Instructions document.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Tenancy enforcement

Lot No: 4
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Weston-super-Mare.

II.2.4)Description of the procurement:

Legal services in support of tenancy enforcement activities.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 016 400.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contracts may be extended by up to 2 years by mutual agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The pre-qualification and selection process consists of two stages:

— Stage 1 (pre-qualification) — to identify which Organisations expressing an interest meet Knightstone's minimum pre-qualification standards;

— Stage 2 (selection) — to select the Organisations to be invited to tender from amongst those who meet those minimum pre-qualification standards.

The criteria are detailed in the pre-qualification instructions document.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Leasehold and home-ownership management

Lot No: 3
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Weston-super-Mare.

II.2.4)Description of the procurement:

Legal services to support leasehold and home-ownership management (all aspects of managing leaseholders and freeholders with a service/estate charge).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 132 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contracts may be extended by up to 2 years by mutual agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The pre-qualification and selection process consists of two stages:

— Stage 1 (pre-qualification) — to identify which Organisations expressing an interest meet Knightstone's minimum pre-qualification standards;

— Stage 2 (selection) — to select the Organisations to be invited to tender from amongst those who meet those minimum pre-qualification standards.

The criteria are detailed in the PQQ instructions document.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Land & property transactions

Lot No: 1
II.2.2)Additional CPV code(s)
79100000
II.2.3)Place of performance
NUTS code: UKK
Main site or place of performance:

Weston-super-Mare.

II.2.4)Description of the procurement:

Legal Services in support of land and property transactions (land and property acquisitions and disposals, and plot sales including new build home-buy and planning law, stamp duty land tax).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 485 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contracts may be extended for up to an additional 2 years by mutual agreement.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The pre-qualification and selection process consists of two stages:

— Stage 1 (pre-qualification) — to identify which Organisations expressing an interest meet Knightstone's minimum pre-qualification standards;

— Stage 2 (selection) — to select the Organisations to be invited to tender from amongst those who meet those minimum pre-qualification standards.

The criteria are detailed in the PQQ instructions document.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The economic operator may be requested to provide a certificate from the Registrar of Companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

For more information on Knightstone's specific requirements, please refer to the procurement documents.

Please note that the providers are encouraged to propose skills development and training programmes within the locality of the contract in accordance with Knightstone's Employment and Skills strategy.

The providers are encouraged to provide added value contributions in order to support community programmes promoted by Knightstone where relevant to the subject of the contract. Accordingly the performance conditions for the contracts may include social and environmental requirements.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/11/2016
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 05/12/2016
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2020.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

(MT Ref:186370).

VI.4)Procedures for review
VI.4.1)Review body
Knightstone Housing Association
Weston Gateway Business Park
Weston-Super-Mare
BS24 7JP
United Kingdom
Telephone: +44 1934526469

Internet address: www.knightstone.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
20/10/2016