Bauleistung - 405825-2019

29/08/2019    S166    Works - Contract notice - Restricted procedure 

United Kingdom-Ayr: Repair and maintenance services of building installations

2019/S 166-405825

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Ayrshire Housing
Postal address: 119 Main Street
Town: Ayr
NUTS code: UKM94 South Ayrshire
Postal code: KA8 8BX
Country: United Kingdom
Telephone: +44 1292880120

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
Official name: Ewing Somerville Partnership (Scotland) Ltd
Postal address: 40c Speirs Wharf
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G4 9TH
Country: United Kingdom
Contact person: Geraldine McCann

Internet address(es):

Main address:

Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Ayrshire Housing All Trades Reactive Repair and Maintenance Works

Reference number: ESP 4290
II.1.2)Main CPV code
50700000 Repair and maintenance services of building installations
II.1.3)Type of contract
II.1.4)Short description:

Multi-trade day to day reactive repairs including emergency call outs, void maintenance and sundry minor works to various tenanted properties both internally and externally within Ayrshire. Start date circa end 2019 beginning 2020.

II.1.5)Estimated total value
Value excluding VAT: 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
50000000 Repair and maintenance services
50800000 Miscellaneous repair and maintenance services
50711000 Repair and maintenance services of electrical building installations
45261900 Roof repair and maintenance work
45431200 Wall-tiling work
45410000 Plastering work
45442100 Painting work
45421000 Joinery work
71550000 Blacksmith services
45330000 Plumbing and sanitary works
II.2.3)Place of performance
NUTS code: UKM94 South Ayrshire
II.2.4)Description of the procurement:

Ayrshire Housing requires a multi-trade contractor to deliver day to day reactive repairs including emergency call out facility, void maintenance works and sundry repair works within various tenanted properties. Ayrshire Housing has a current housing stock of circa 1 500 properties at various locations throughout Ayrshire. The location of the properties is provided in the draft list of addresses which have been downloaded to the portal.

This procurement has been brought forward as the incumbent contractor is no longer able to fulfil the contract.

Workload will vary from week to week. The successful contractor will not have exclusive rights to carry out all of the repair works. A reactive repairs and void maintenance support contractor was appointed through a public procurement process in 2018 and a proportion of the works will continue to be shared with this contractor.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend the contract by a variable period not exceeding 24 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

The ESPD will be assessed to ensure all bidders pass the threshold criteria for working with a public body and Questions 4C1.1/4C1.2 and 4C.10 scored. The 5 highest bidders who have passed all other sections will be invited to go through to the tender stage of the procurement procedure. If less than 5 bidders pass all sections of the ESPD only the bidders who pass all sections will be allowed to proceed to tender stage. If Ayrshire Housing decide there is insufficient acceptable bidders the procurement may be cancelled.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

All as stated in the online ESPD.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

All as stated in the online ESPD.

Minimum level(s) of standards possibly required:

All as stated in the online ESPD.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

All as stated in the online ESPD.

Minimum level(s) of standards possibly required:

All as stated in the online ESPD.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 10/10/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 3 and 5 years from this procurement, dependent on extension options being taken up.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

A draft portion of the invitation to tender documents providing conditions of contract, preliminaries and second stage quality scoring sections along with the draft list of addresses and Specification section and the association's current procurement strategy has been downloaded to the portal. This is for information and guidance only as to the requirements of the contract. Bidders should satisfy themselves that they can fulfill the contract requirements prior to completing the ESPD.

The question and answer facility will close 7 days prior to the ESPD return date.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Ayrshire Housing is committed to contributing to the social, economic and environmental well-being of their residents in Ayrshire.

For the community benefit requirement please refer to the draft invitation to tender document at Appendix 5 Question 3.3.

(SC Ref:593991)

Download the ESPD document here:

VI.4)Procedures for review
VI.4.1)Review body
Official name: Ayrshire Housing
Postal address: 119 Main Street
Town: Ayr
Postal code: KA8 8BX
Country: United Kingdom

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: