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Dienstleistungen - 48333-2017

08/02/2017    S27

Germany-Berlin: Consular services

2017/S 027-048333

Social and other specific services – concessions

Prior information notice

Services

Legal Basis:
Directive 2014/23/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Auswärtiges Amt
Postal address: Werderscher Markt 1
Town: Berlin
NUTS code: DEA22 Bonn
Postal code: 10117
Country: Germany
Contact person: Department 118 (Public Procurement)
E-mail: 118-3@auswaertiges-amt.de
Telephone: +49 3018173563
Fax: +49 3018173433
Internet address(es):
Main address: http://www.auswaertiges-amt.de
Address of the buyer profile: http://www.auswaertiges-amt.de/ausschreibungen
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.auswaertiges-amt.de/ausschreibungen
Additional information can be obtained from the abovementioned address
Applications or, where applicable, tenders must be submitted to the following address:
Official name: Auswärtiges Amt (für Referat 118-3)
Postal address: Kurstraße 36
Town: Berlin
Postal code: 10117
Country: Germany
Contact person: Department 118 (Public Procurement), Attn: Falko Mentzel
Telephone: +49 301817-3563
E-mail: 118-3@auswaertiges-amt.de
NUTS code: DE300 Berlin
Internet address(es):
Main address: http://www.auswaertiges-amt.de
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Other activity: foreign policy

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Public service concessions for the acceptance of visa applications in the regions Central Asia and Middle East.

II.1.2)Main CPV code
75211110 Consular services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Service Provider operates visa application centers for Schengen visa applications, offering the following services:

1. Information: filing of visa applications, by telephone, e-mail, at the counter.

2. Instructions: application requirements and, where necessary, the scheduling of appointments on a website to be specifically created for this purpose.

3. Issuing the application forms and information sheets.

4. Receiving application documents on the premises of the Service Provider (checking that documents are complete, and entering the application data in an electronic file processing system, recording of the biometric data).

5. Receiving visa fees and forwarding there of to the diplomatic mission in accordance with the procedures to be determined by the diplomatic mission.

6. Receiving application documents by mail/another way.

7. Forwarding of all application docs.

8. Scheduling of appointments for the applicant to appear in person at the diplomatic mission.

9. Special services.

II.1.5)Estimated total value
Value excluding VAT: 39 200 880.00 EUR
II.1.6)Information about lots
This concession is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:

Public service concessions for the acceptance of visa applications in region Central Asia

Lot No: 1
II.2.2)Additional CPV code(s)
75211110 Consular services
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

Principal place of performance: Armenia, Azerbaijan, Iran, Kirgizstan, Tajikistan, Turkmenistan, Uzbekistan, Kazakhstan (Region: Central Asia, Iran and Kaukasus).

II.2.4)Description of the procurement:

The Service Provider operates visa application centers for Schengen visa applications, offering the following services:

1. Information: filing of visa applications, by telephone, e-mail, at the counter.

2. Instructions: application requirements and, where necessary, the scheduling of appointments on a website to be specifically created for this purpose.

3. Issuing the application forms and information sheets.

4. Receiving application documents on the premises of the Service Provider (checking that documents are complete, and entering the application data in an electronic file processing system, recording of the biometric data).

5. Receiving visa fees and forwarding there of to the diplomatic mission in accordance with the procedures to be determined by the diplomatic mission.

6. Receiving application documents by mail/another way.

7. Forwarding of all application docs.

8. Scheduling of appointments for the applicant to appear in person at the diplomatic mission.

9. Special services.

II.2.6)Estimated value
Value excluding VAT: 16 903 200.00 EUR
II.2.7)Duration of the concession
Duration in months: 36
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Option of extending the contract twice by one (1) year at a time, maximum contract term not exceeding 5 years in total.

II.2)Description
II.2.1)Title:

Service concessions for the acceptance of visa applications in region Middle East

Lot No: 2
II.2.2)Additional CPV code(s)
75211110 Consular services
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

Algeria, Bahrain, Israel, Jordan, Lebanon, Iraq (only Kurdistan), Oman, Qatar, Kuwait, United Arab Emirates (Region: Middle East and North Africa).

II.2.4)Description of the procurement:

The Service Provider operates visa application centers for Schengen visa applications, offering the following services:

1. Information: filing of visa applications, by telephone, e-mail, at the counter.

2. Instructions: application requirements and, where necessary, the scheduling of appointments on a website to be specifically created for this purpose.

3. Issuing the application forms and information sheets.

4. Receiving application documents on the premises of the Service Provider (checking that documents are complete, and entering the application data in an electronic file processing system, recording of the biometric data).

5. Receiving visa fees and forwarding there of to the diplomatic mission in accordance with the procedures to be determined by the diplomatic mission.

6. Receiving application documents by mail/another way.

7. Forwarding of all application docs.

8. Scheduling of appointments for the applicant to appear in person at the diplomatic mission.

9. Special services.

II.2.6)Estimated value
Value excluding VAT: 22 297 680.00 EUR
II.2.7)Duration of the concession
Duration in months: 36
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Option for extending the contract twice by one (1) year at a time, maximum contract term not exceeding 5 years in total.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

Participation is possible by filing a request for participation. A form is available from the Contracting Authority on request free of charge. It contains information on:

— Net turnover for the last 3 closed fiscal years: 10 000 000 EUR (average).

— Annual average number of employees for the last 3 financial years: 110 (yearly average).

— Extract from the commercial register (or equivalent).

— Bank declaration concerning the applicant's economic/financial capacity,

— Proof of public liability insurance (Personal injury: min. 5 000 000 EUR; property damage: min. 1 000 000 EUR per event of damage or loss).

— Articles of association (or equivalent).

— Specification of at least two reference projects referring to the operation of visa application centers.

— At least one of the reference projects cited must relate to the operation of a visa application center for a member state of the Schengen Area.

— End of the completion period of each reference project: no longer than 8 years in the past.

III.2)Conditions related to the concession
III.2.2)Concession performance conditions:

The Service Provider is entitled to levy a service charge which must be in reasonable proportion to the services rendered and which shall not exceed 30 EUR. The diplomatic missions at the locations advertized in the tender specifications processed 326,674 Schengen visa(2015).The acceptance of applications for certain types of national visa may become part of the contract during the term of the contract for some locations. In 2015 9,838 relevant national visa were processed by the diplomatic missions at the locations advertized in the tender specifications. The calculation of the estimated contract value is based the number of Schengen visa processed in 2015 multiplied by a maximum term of 5 years and a maximum service charge of 30 EUR. A standardized deduction of 20 % for all countries set out in the tender specifications has been deducted to exclude VAT. The use of a service provider by the applicant is voluntary. Applicants may submit their applications directly to the Consulate at any time.

Section IV: Procedure

IV.2)Administrative information
IV.2.2)Time limit for submission of applications or receipt of tenders
Date: 09/03/2017
Local time: 10:00
IV.2.4)Languages in which tenders or requests to participate may be submitted:
German, English

Section VI: Complementary information

VI.3)Additional information:

This procedure involves the award of a concession as laid down in the German Federal Act against Restraint of Competition (GWB), and the Regulation on Awarding Concessions (KonzVgV). The contract award procedure is carried out in two stages. The applicants' eligibility is first assessed in a competitive tender (Stage 1). The three most eligible applicants are admitted to the negotiation procedure (Stage 2), and are invited to submit a concrete bid. The most cost-efficient bidder is awarded the contract and commissioned with the project.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Vergabekammern des Bundes beim Bundeskartellamt
Postal address: Villemombler Str. 76
Town: Bonn
Postal code: 53123
Country: Germany
Telephone: +49 22894990
Fax: +49 2289499400
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Reference is made to section 160(3), clause 1, no. 4 of the German Federal Act against Restraint of Competition (GWB). According to this legislation, an application for review will be deemed inadmissible if more than 15 calendar days have expired since receipt of notification from the Contracting Authority that it is unwilling to redress the claim.

VI.5)Date of dispatch of this notice:
06/02/2017